HomeMy WebLinkAbout04-24-2024MAY 3 0 2024
MINUTES OF A REGULAR MEETING OF THE
COMMISSIONERS OF WATERWORKS CITY CLERK
A meeting of the members of the Commissioners of Waterworks was held April 24, 2024, at the
Paducah Water office, 1800 North 8th Street, Paducah. Mr. Clayton called the meeting to order at 5:00
p.m. A quorum was present. Those present were as follows:
Commissioners Present — Tom Clayton, Chair; Chip Bohle, Vice Chair; Angela Copeland, Randy
DeHart, Benny Heady; Buz Smith, Ex Officio;
Commissioners Absent — Kate Senn (appointed April 23, 2024);
Counsel Present — W. David Denton of Denton Law Firm;
Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager;
Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum,
Distribution Superintendent, Tee -Tommy Vinson, Plant Superintendent; Clarissa White,
Administrative Assistant.
MINUTES
Mr. Clayton asked for a motion to approve the minutes of the March 27, 2024 meeting. Dr. Bohle made
a motion to approve the minutes of the meeting as presented. Mr. DeHart seconded the motion, which
carried unanimously by a vote of 6 — 0.
FINANCIAL STATEMENTS
Mr. Burnett reviewed the financial statements for March 2024.
Water sales in March were slightly below budget. This was offset by expenses falling below budget for
the month as well. Net Revenue Before Capital Contributions was $80,000 over budget for the month,
and an overage of $454,000 for the fiscal year.
Mr. Burnett directed attention to page 3 of the financial statements. He explained the Interest Income
line item was over budget because the federal funds rate remains elevated. The Donated Surplus line
item showed a gain of $412,688 due to reimbursement from the Kentucky Transportation Cabinet for
the U S Hwy 60 Relocation Project and grant funds received for the Midtown Area Main Replacement
Project. On page 6, Business Office and Other Expenses, Mr. Burnett explained the Loss on Bad Debts
Expense line item showed a gain, as Customer Service Staff collected more in bad debts than
anticipated. He noted the Insurance Expense line item was slightly over budget due to the quarterly
unemployment insurance payment.
After review and discussion, a motion was made by Mr. Smith to approve the financial statements
for March 2024. The motion was seconded by Mr. Heady. The motion carried unanimously by a vote
of6-0.
GENERAL MANAGER'S REPORTS
Monthly Drug Testing
Mr. Petersen noted all results for March 2024 were negative.
Safety Report
Each department held safety meetings as required. Specific safety data, meeting topics and information
were presented in the March Safety Report, which was distributed prior to the meeting.
General Manager's Summary
Mr. Petersen discussed the GM Summary and handouts.
Plant
• The water temperature is stable at 550.
• Source water quality is now in the spring pattern of unpredictability, causing treatment
challenges.
• This quarter's DBP results were good.
Miscellaneous
• An offer has been extended to a candidate for the Customer Service Representative position.
Hiring is pending but expected to be made official soon.
• Dalton Muscovalley and Dalton Gilbert have successfully complete Class IV Water Treatment
Certification.
• The diesel fuel AST has been replaced at the High Service Pump Station.
• Staff and Kalleo recently initiated an email phish testing and training for all employees with
PW email accounts.
• The PFAS settlement is moving forward. PW responded to requests for additional flow data.
Calculation of award amounts is forthcoming.
Project Reports
Mr. Northington informed the board of the following:
• Midtown Main Replacement —Main has been installed along the Broadway corridor, recently
crossing North 2151 Street. Restoration is ongoing.
• Monroe Street Main Replacement — All main is installed and in service. Crews are working to
change meters over to the new main.
• US 60 Main Relocation Project —Main is tied in and in service.
UNFINISHED BUSINESS
Finance i£ Audit Committee Quarterly Meeting Report
Ms. Copeland reported the Finance & Audit Committee held its quarterly meeting on April 19, 2024, to
review the check registers, new vendor listing, vendor summary and check detail report. The committee
reported no inconsistencies or questionable findings in PW's financials.
NEW BUSINESS
Board Appointment
Mr. Petersen announced the City Commission appointed Dr. Kate Senn to the board, effective April 23,
2024.
PFAS Regulations
Mr. Petersen notified the board of Environmental Protection Agency's April 10 release of enforceable
standards for six PFAS compounds in drinking water. Those compounds include PFOA, PFOS,
PFHxS, GenX chemicals, PFNA and PFBS. Water systems with levels exceeding the MCLS
(Maximum Contaminant Levels) are required to take action to attain compliance. He provided a
handout to the board which provided an overview of the new standard and a chart showing PW's PFAS
samples results from 2019 to present. All public water systems are under a five year compliance
timeline.
DOE Reindustrialization Study
Mr. Petersen informed the board of the DOE Reindustrialization Program's intent to find use for land
adjacent to the former Paducah Gaseous Diffusion Plant. Land, facilities and infrastructure may
become transferrable as cleanup progresses. Mr. Petersen would like to schedule a meeting with the
Engineering Committee soon to discuss options, determine our potential role in any plans for the site
and gain consensus on how to proceed.
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There being no further business, the meeting was adjourned at 536 p.m.
This meeting was held in compliance with KRS 61.800 "q. n
Secretary
Approved at a meeting of the Commissioners of
Waterworks heldgn thq& day of 3-p,Are 2024.
Chair
Vice Chair
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
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