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Home My WebLink AboutAgenda Packet 05-28-2024 I/a CITY COMMISSION MEETING AGENDA FOR MAY 28, 2024 5:00 PM s - CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public Comment Sheet and place it in the box located at the end of the Commissioner's desk on the left side of the Commission Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS NEW EMPLOYEE INTRODUCTIONS Taylor Morsching, Assistant Director of Parks &Recreation - Amie Clark PUBLIC COMMENTS MAYOR'S REMARKS Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA A. Approve Minutes for May 14, 2024, Board of Commissioners Meeting B. Receive & File Documents C. Personnel Actions D. Accept bid proposal and authorize Mayor to execute Agreement for Custodial Services in City Park Facilities with Rightway Janitorial Services, LLC. - A. CLARK E. Approve the Application and Acceptance of a Department of Justice Bulletproof Vest Program Grant in the amount of$7,550 - B. LAIRD F. Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and Livingston County Emergency Management- C.YARBER G. Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and Barkley Regional Airport Authority - C.YARBER H. Purchase of One (1) 1/2 Ton Pickup 4x4 SSV for the Fire Department in the amount of$79,000 - C.YARBER IL 1 MUNICIPAL ORDERS) A. Authorize the Acceptance of a Kentucky Pride Fund Composting Grant in the Amount of$605,071 - C. YARBER B. Approve a Contract for Services with Beautiful Paducah for the 2024 BBQ On the River in the amount of$75,000 - D. JORDAN III. RESOLUTIONS) A. Resolution in Support of Medical Cannabis Businesses operating within the City of Paducah - L. PARISH B. I Resolution supporting Goodwill Industries of Kentucky - D. JORDAN C. Resolution Supporting the Paducah Housing Authority in Applying for a Choice Neighborhoods Initiative (CNI) Grant- JOSEPH ANDERSON IV. ORDINANCE(S) -ADOPTION A. Approve the closing of 2,826 square feet of a 10' alley west of S 24th Street between Center Street and Seitz Street, and the closing of 4,046 square feet of a 10' alley west of S 24th Street between Seitz Street and Barnett Street. - M. TOWNSEND B. Approve an Interlocal Agreement for Provision of Emergency 911 Services with McCracken County - D. JORDAN V. ORDINANCE(S) -INTRODUCTION A. Approve the Fiscal Year 2025 Budget(07/01/2024 -- 06/30/2025) for the City of Paducah - D. JORDAN & J. PERKINS B. Repeal & Replace Chapter 42, Article IV, Noise Ordinance of the Paducah Code of Ordinances - D. JORDAN & L. PARISH VI. DISCUSSION A. I Quarterly Grants Update - H. REASONS VII. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners VIII. EXECUTIVE SESSION May 14, 2024 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, May 14, 2024, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street,Mayor George Bray presided. Upon call of the roll by the City Clerk, the following answered to their names: Commissioners Guess,Henderson, Wilson and Mayor Bray (4). Commissioner Smith was unable to attend. INVOCATION Commissioner Guess led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. EMPLOYEE INTRODUCTIONS Taylor Morsching introduced employees Kennedy Kirks and Drake Stepter, Recreations Specialists. Kennedy began working with the City in 2023 and recently received her Masters Degree. Drake began working with the City in April, 2024. PRESENTATION Monica Feiler introduced a group of Paducah Ambassadors, who sang the Paducah Song, and gave a brief overview of some of the services the Ambassadors provide to the community. Awards for the 2024 Dogwood Trail were presented by the Civic Beautification Board as follows: Special Category Winners • Dolly McNutt Award, Tom and Liz Kohler, 3400 West Jefferson Street • Baby Dogwood Award, Kenny and Bonnie Martin, 1744 Jefferson Street • Dogwood Door Award, Laura and Charlotte Bray, 314 Wallace Lane Dogwood Trail Award Winners • Charlie and Gail Ransler, 2830 Broadway • Justin & Hope Emmons, 2614 Jefferson Street • Patrick Weeks,Nicolas Weeks, Hershy Dayal, 4160 Rustic Avenue • Jeff and Suellen Johnson, 635 Woodland Drive • John Park and Matthew Turley, 3426 Forest Circle • Denny Roof, 226 Wallace Lane • Dorothy Barnard and Megan Westerfeld, 4405 Buckner Lane Dogwood Off-trailAward Winners • J. Boone and Ragan Reed, 101 Deer Path Lane • Robert and Pat Hobbs, 661 Whitney Drive May 14, 2024 PUBLIC COMMENTS • Cheryl Sleboda commented on litter and noise in the downtown area • John Berry made comments about the Noise Ordinance CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the April 23, 2024, Board of Commissioners Meeting I(B) Receive and File Documents Minute File: 1. Resolution 04-10-2024 GPEDC Resolution in Support of McCracken County and City of Paducah declaring the Community a Nuclear Ready Community 2. Resolutions 04-16-2024 Paducah Area Chamber of Commerce Resolution in Support of McCracken County and City of Paducah declaring the Community a Nuclear Ready Community Contract File: 1. Contract with A&K Construction, Inc., for the re-roof and renovation of the IT Department—MO #2887 Financials: 1. Paducah Water Works—Month ended March 31, 2024 Bids and Proposals File: Bid Proposals for Paducah IT Department Renovations 1. A&K Construction, Inc. —MO 92887 2. Valley Contracting Services, LLC 3. Midstates Construction Co., Inc. 4. Evrard I(C) Personnel Actions I(D) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH JIM SMITH CONTRACTING CO., LLC, IN THE AMOUNT OF $133,193 FOR CONSTRUCTION AND REPAVING OF THE PARKING LOT AT THE ROBERT CHERRY CIVIC CENTER O #2888; BK 13 I(E) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH TENNIS TECHNOLOGIES, INC. IN THE AMOUNT OF $42,785 FOR TENNIS COURT RESURFACING AT NOBLE PARK O #2889; BK 13 I(F) A MUNICIPAL ORDER AMENDING THE CITY OF PADUCAH, KENTUCKY, ADMINISTRATIVE PLAN FOR 2024 HOUSING CHOICE VOUCHER PROGRAM, EFFECTIVE MAY 1, 2024, WITH SAID ADMINISTRATIVE PLAN INCLUDING REVISIONS TO THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED O #2890; BK 13 I(G) A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE, PERMANENT DRAINAGE EASEMENT May 14, 2024 FEE CONSIDERATION, AND ALL OTHER DOCUMENTS NECESSARY WITH DANIEL JONES TO ACQUIRE A PORTION OF REAL ESTATE LOCATED AT 2338 SOUTH 25Tn STREET AS A PERMANENT DRAINAGE EASEMENT IN CONSIDERATION OF $120 FOR THE SOUTH 24Tn STREET IMPROVEMENT PROJECT O #2891; BK 13 I(H) A MUNICIPAL ORDER APPROVING A TERMINATION OF RESIDENTIAL INFILL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY,AND EMD PROPERTIES, LLC, FOR LABARRI SUBDIVISION AND AUTHORIZING THE MAYOR TO EXECUTE SAID TERMINATION AND ALL DOCUMENTS RELATED TO SAME O #2892; BK 13 I(I) A MUNICIPAL ORDER APPROVING A RESIDENTIAL INFILL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND WILLETT ENTERPRISES, INC, FOR LABARRI SUBDIVISION AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT AND ALL DOCUMENTS RELATED TO SAME O #2893; BK 13 I(J) A MUNICIPAL ORDER ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP, LLP FOR PROFESSIONAL SERVICES RELATED TO THE PREPARATION OF THE CITY'S COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2024, 2025,AND 2026, IN AN AMOUNT NOT TO EXCEED $189,000 AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME (1%40 #2894; BK 13 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). MUNICIPAL ORDERS CONTRACT WITH LAKE ASSAULT BOATS,LLC IN THE AMOUNT OF $697,600 Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH LAKE ASSAULT BOATS, INC. THROUGH THE U.S. GENERAL SERVICES ADMINISTRATION FOR THE PURCHASE OF A MULTI- PURPOSE FIRE AND RESCUE BOAT FOR THE PADUCAH FIRE DEPARTMENT IN THE AMOUNT OF $697,600." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). (MO #2895; BK 13) AUTHORIZE PAYMENT TO CLEAN EARTH,INC. IN THE AMOUNT OF $46,217.70 Commissioner Wilson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO PAY CLEAN EARTH, INC., IN AN AMOUNT OF $46,217.70 FOR May 14, 2024 THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE COLLECTED DURING THE CITY/COUNTY 2024 CLEAN-UP DAY." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). (MO #2896; BK 13) ORDINANCE ADOPTIONS CLOSING OF 24,710 SQUARE FEET OF COLONIAL DRIVE AND 38,302 SQUARE FEET OF DEER LICK PLACE AT 3750 PECAN DRIVE AND 600, 601 AND 675 DEER LICK PLACE Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF 24,710 SQUARE FEET OF COLONIAL DRIVE AND 38,302 SQUARE FEET OF DEER LICK PLACE AT 3750 PECAN DRIVE AND 600, 601 AND 675 DEER LICK PLACE AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the closure of 24,710 square feet of Colonial Drive and 38,302 Square Feet of Deer Lick Place at 3750 Pecan Drive and 600, 601 and 675 Deer Lick Place, and authorizes, empowers, and directs the Mayor to execute quitclaim deeds from the City of Paducah to the property owners in or abutting the public way to be closed and all other necessary documents to effectuate the closure. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). (ORD 2024-05-8810; BK 37) AMEND FY202 BUDGET—911 RADIO UPGRADE PROJECT Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of Commissioners adopt an Ordinance entitled"AN ORDINANCE AMENDING ORDINANCE NO. 2019-06-8578, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019, THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, as adopted by Ordinance No. 2019-06-8578, is amended to withdraw the commitment of$250,000 from Committed Pension Reserve in the Fund Balance. Further, this ordinance withdraws the commitment to "Committed Pension Reserve" in the Fund Balances of the General fund and Investment fund in the amounts of$243,165 and$177,200, respectively. Further, Ordinance No. 2019-06-8579 is hereby amended by the following re- appropriations: • Transfer $670,365 from General Fund Fund Balance to Project Account EQ0036. Adopted on call of the roll yeas, Commissioners Guess,Henderson,Wilson, and Mayor Bray(4). (ORD 2024-05-8811; BK 37) May 14, 2024 ORDINANCE INTRODUCTIONS CLOSING OF 2,826 SQUARE FEET OF a 10'ALLEY WEST OF S.24t1 STREET BETWEEN CENTER STREET AND SEITZ STREET AND THE CLOSING OF 4,046 SQUARE FEET OF A 10"ALLEY WEST OF S. 24TH STREET BETWEEN SEITZ STREET AND BARNETT STREET Commissioner Wilson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSURE OF TWO 10' ALLEYS WEST OF 24TH STREET BETWEEN CENTER STREET AND SEITZ STREET AND BETWEEN SEITZ STREET AND BARNETT STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." AMEND CODE OF ORDINANCES CREATING A NEW SECTION OF THE CITY OF PADUCAH ZONING CODE RELATED TO REASONABLE ACCOMODATION FOR RECOVERY HOMES Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ESTABLISHING SECTION 126-88, REASONABLE ACCOMMODATION FOR RECOVERY HOMES, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH KENTUCKY" APPROVE AN INTERLOCAL AGREEMENT FOR PROVISIONS OF EMERGENCY 911 SERVICES WITH McCRACKEN COUNTY Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled,"AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE COUNTY OF MCCRACKEN, KENTUCKY FOR THE PROVISION OF 911 SERVICES." DISCUSSION: City Clerk Lindsay Parish provided an overview of the upcoming changes regarding medical cannabis (Powerpoint included in the Minute File). Communications Manager Pam Spencer offered the following summary: Medical Cannabis Discussion In 2023, the Kentucky General Assembly passed Senate Bill 47 legalizing the use of medical cannabis and establishing a framework for state licensure of medical cannabis businesses such as dispensaries, cultivators, processors, and producers. As of January 1, 2025, for an individual to receive a medical cannabis card from the Cabinet of Health, the person must be a Kentucky resident,have a qualifying medical condition, and have no disqualifying felony. Medical cannabis cannot be transported into Kentucky; therefore, Kentucky businesses must grow, produce,test, and sell the cannabis all within Kentucky. Licenses for businesses will be issued through the Kentucky Cabinet for Health and Family Services with license applications to be accepted as soon as July 1. There is a limited number of May 14, 2024 licenses and license types available in this initial application period through the state. Regarding dispensaries, 48 licenses will be issued across Kentucky with four licenses per region. McCracken County is in region 8 with four dispensary licenses for our region permitted by the State in this first phase with no more than one dispensary per county. Local governments across the state are facing policy decisions regarding if and where these businesses can be located. At this meeting, the City Commission discussed seeking feedback from the community over the next two weeks but expects to approve a resolution in support of permitting medical cannabis businesses in Paducah at the next City Commission meeting. A later meeting would include zoning text amendments. COMMENTS • Commissioner Wilson remarked on the Dog Park Ribbon Cutting EXECUTIVE SESSION Commission Guess offered motion, seconded by Commissioner Henderson, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: ➢ Discussions of proposed or pending litigation against or on behalf of the public agency KRS 61.810(1)(c) ➢ A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g) Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4). RECONVENE IN OPEN SESSION Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the Paducah Board of Commissioners reconvene in open session. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson and Mayor Bray (4). ADJOURN Commissioner Wilson offered Motion, seconded by Commissioner Henderson, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson,Wilson, and Mayor Bray (4). TIME ADJOURNED: 7:05 p.m. ADOPTED: May 28, 2024. George Bray, Mayor May 14, 2024 ATTEST: Lindsay Parish, City Clerk May 28, 2024 RECEIVE AND FILE DOCUMENTS: Contract File: 1. Contract with VanHooser Associates to conduct Leadership Training—Signed by City Manager, Daron Jordan 2. Contract Extension with Vestis Group (original contract was with Aramark)—MO#2476 3. Contract with Routeware, Inc. GPS hardware, etc. for Public Works Refuse Division MO #2514 4. Agreement to Provide Match For Metropolitan Transportation Planning—City of Paducah and Purchase Area Development District—MO#2885 5. Contract with Tennis Technology for the Tennis Court Resurfacing Project—MO 92889 6. Contract with Lake Assault Boats, LLC for purchase of fire and rescue boat for Fire Department—MO 92895 7. Contract with Complete Demolition—Demolition Project of 1501 Broadway (Katterjohn Building)—ORD 2024-03-8806 Bids and Proposals File: 1. Tennis Court Resurfacing Project a. Tennis Technology—MO 92889 b. Innovative Sports Surfacing c. Whitestone Bullitt LLC CITY OF PADUCAH May 28, 2024 Upon the recommendation of the City Manager's Office,the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. 1 O w K . City Manager's Office Signature 52 2� Date CITY OF PADUCAH PERSONNEL ACTIONS May 28,2024 NEW HIRES-FULL-TIME,fli E911 POSITION RATE NCSICS FLSA EFFECTIVE DATE Coraggio,Anthony P. Shift Supervisor $25.871hr NCS Non-Ex May 30,2024 NEW HIRES-PART-TIME fPlTl PARKS&RECREATION POSITION RATE NCSICS FLSA EFFECTIVE DATE Beard,Justice T. Lifeguard $12.001hr NCS Non-Ex May 20,2024 DiNovo,Hunter W Lifeguard $12.001hr NCS Non-Ex May 20,2024 Ford,Cannon Lifeguard $12.001hr NCS Non-Ex May 22,2024 Greer,Hailey Recreation Leader $12.001hr NCS Non-Ex June 3,2024 Jackson,Morgan Parks Maintenance Laborer $12.00/hr NCS Non-Ex June 3,2024 Mai,Ayden K. Recreation Leader-Camp Counselor $12.001hr NCS Non-Ex May 28,2024 Robinson,Samayah Pool Attendant $11.00/hr NCS Non-Ex May 22,2024 Turner,Corterrion Pool Attendant $11.001hr NCS Nan-Ex May 21,2024 Turner,Liilyan Lifeguard $12.001hr NGS Non-Ex May 22,2024 PUBLIC WORKS Mooney,James Fleet Mechanic $12.00/hr NCS Non-Ex June 3,2024 Strickland,Jarvis Right-of-Way Maintenance $12.001hr NCS Non-Ex June 3,2024 TECHNOLOGY Willhelm,Madison Help Desk Technician $12.001hr NCS Non-Ex June 3,2024 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARY ASSIGNMENTS(FULL-TIME1 PREVIOUS POSITION CURRENT POSITION E911 AND BASE RATE OF PAY AND BASE RATE OF PAY NCSICS FLSA EFFECTIVE DATE Bugg,Gregory P. Shift Supervisor Assistant Manager NCS Ex May 30,2024 $25.531hr $30.641hr ENGINEERING Guebert,Gregory E, Assistant City Engineer Interim City Engineer NCS Ex May 30,2024 $48.53/h r $55.291h r FINANCE Cole,Cone K, Accountant Accountant NCS Ex April 18,2024 $26.291hr $27.081hr Guardian,Melanie Revenue Technician Revenue Technician NCS Non-Ex April 4,2024 $21.401hr $21.831hr FIRE-SUPPRESSION Owen,Christopher Battalion Chief Battalion Chief NCS Ex May 16,2024 $37.551hr $38.681hr PUBLIC WORKS Canter,Thomas J- Fleet Supervisor Fleet Supervisor NCS Ex May 16,2024 $32.28Ihr $33.25/hr Saxton,John W. Solid Waste Superintendent Solid Waste Superintendent NGS Ex April 18,2024 $34.21/hr $35,24/hr Young,Kurt M. Solid Waste Supervisor Solid Waste Supervisor NCS Ex April 18,2024 $28.821hr $29.401hr TERMINATIONS-FULL-TIME fFITI HUMAN RESOURCES POSITION REASON EFFECTIVE DATE Schofield,Brea Administrative Assistant Resignation May 14,2024 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Accept bid proposal and authorize Mayor to execute Agreement for Custodial Services in City Park Facilities with Rightway Janitorial Services, LLC. -A. CLARK Category: Municipal Order Staff Work By: Arnie Clark Presentation By: Arnie Clark Background Information: On April 9, 2024, the BOC authorized release for a Request for Bids for Custodial Services for City Park facilities for the Parks and Recreation Department. The Request for Bids was released to the public on April 17, with a submission deadline of May 3, 2024. One bid was submitted. After review, bid is considered to be valid and acceptable. Recommendation to accept the bid and execute contract for services with Rightway Janitorial Services, LLC effective July 1, 2024 and ending June 30, 2025, for the base amount of$53,850.00, for custodial services for public restroom facilities in City of Paducah parks, with additional services as requested by the Parks and Recreation Department, at unit pricing as follows: • Daily Cleaning Services in the amount of$44,000.00 • Daily Cleaning Services on Holidays in the amount of$3,250.00 • Quarterly Cleaning services in the amount of$6,600.00 Additional cleaning services will be provided at the following per unit rates: • Second Daily Cleaning Services in the amount of$125 per day • Second Daily Cleaning Services on Holidays in the amount of$250 per day • Reservation Facilities in the amount of$60 per day • City-Sponsored Special Events in the amount of$100 per day • Call-In Services (Must report for duty to qualify) in the amount of$70 per hour Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Operations Account Number: 1000-24-2402-523070 Staff Recommendation: Approve Attachments: 1. MO - custodial services parks —Rightway 2024 MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF RIGHTWAY JANITORIAL SERVICES, LLC IN THE BASE BID AMOUNT OF $53,850 FOR CUSTODIAL SERVICES FOR PUBLIC RESTROOM FACILITIES IN PARKS WITH ADDITIONAL SERVICES AT UNIT PRICING AS REQUIRED BY THE PARKS AND RECREATION DEPARTMENT,AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Rightway Janitorial Services, LLC in the base amount of$53,850, for custodial services for public restroom facilities in City of Paducah parks, with additional services at unit pricing as follows: Reservation Facilities: $60 per day Additional 2nd Cleaning: $125 per day Additional 2nd Cleaning (Holiday rate): $250 per day Additional 2nd Cleaning for Events: $100 per day Call-In Service: $70 per hour worked Said being in substantial compliance with the bid specifications, and as contained in the bid of Rightway Janitorial Services, LLC of May 3, 2024. SECTION 2. The Mayor is hereby authorized to execute a contract with Rightway Janitorial Services, LLC,for custodial services, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. This contract shall be effective from July 1, 2024, to June 30, 2025. SECTION 3. This purchase shall be charged to Account Number 1000-2402-523070. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. George Bray,Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 \mo\custodial services parks—Rightway 2024 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Approve the Application and Acceptance of a Department of Justice Bulletproof Vest Program Grant in the amount of$7,550 - B. LAIRD Category: Municipal Order Staff Work By: Robin Newberry, Hope Reasons Presentation By: Brian Laird Background Information: The U.S. Department of Justice (DOJ) Bulletproof Vest Partnership (BVP) Grant Program, an online application,provides a maximum 50-percent reimbursement for the purchase of body armor for police. The National Institute of Justice, the research, development and evaluation agency of the United States Department of Justice, sets the only nationally accepted standards for body armor worn by law enforcement officers. NIJ recognizes an industry standard of a five-year life span on body armor. The Department of Justice BVP also recognizes a five-year life span on body armor. In light of these industry standards and endorsements by the preeminent law enforcement agencies, the Paducah Police Department follows a five-year replacement plan for body armor worn by law enforcement officers. The Police Department is requesting funding for 20 body armor vests for a total cost of$15,100. The cost per vest on the state contract price is $755. This grant requires a 50-percent match; therefore, the Police Department will request$7,550 from the BVP program and provide $7,550 from FY25 operating funds. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Field Operating Supplies Account Number: 10001602-535130 Staff Recommendation: Authorize the application and acceptance of the Bulletproof Vest Grant Program grant and the Mayor to sign all documentation related to same. Attachments: 1. MO - app & award—DOJ—Bulletproof Vest Grant 2024 MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A U. S. DEPARTMENT OF JUSTICE (DOJ) BULLETPROOF VEST GRANT PROGRAM IN THE AMOUNT OF $7,550 FOR THE PURCHASE OF TWENTY(20) BODY ARMOR VESTS, ACCEPTING ANY GRANT FUNDS AWARDED BY THE U. S. DEPARTMENT OF JUSTICE,AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application to obtain a U. S. Department of Justice (DOJ) Bulletproof Vest Partnership Grant in the amount of$7,550 for purchase of twenty body armor vests. The cost per vest on the State contract is $755 for a total cost of$15,100. This grant requires a fifty percent(50%) match; therefore, the Police Department will request$7,550 from the BVP program and provide $7,550 from FY2025 operating funds. SECTION 2. That the City of Paducah hereby authorizes the acceptance of any and all grant funds awarded by the U. S. Department of Justice (DOJ) Bulletproof Vest Program Grant and authorizes the Mayor to execute the Grant Agreement and all related documents. SECTION 3. The fifty percent(50%)match will be paid from Field Operating Supplies, Account Number 1000-1602-535130. SECTION 4. This order will be in full force and effect from and after the date of its adoption. George Bray,Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 \mo\grants\app&award—DOJ—Bulletproof Vest Grant 2024 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and Livingston County Emergency Management- C.YARBER Category: Municipal Order Staff Work By: Jim Scutt, Debbie Collins Presentation By: Chris Yarber Background Information: On April 5, 2024, a Fleet Maintenance Service agreement was entered into for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance,pursuant to the fee schedule for Livingston County Emergency Management. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Approve a Municipal Order for the Fleet Maintenance Service Agreement for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for Livingston County Emergency Management. Attachments: 1. MO - agree-fleet maintenance services—Livingston County Emergency Management 2024 2. Livingston Emergency Management Fleet Agreement 3. Service Agreement labor rates MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH LIVINGSTON COUNTY EMERGENCY MANAGEMENT, TO PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME WHEREAS, the City of Paducah wishes to enter into a Fleet Maintenance Service Agreement with Livingston County Emergency Management for the City of Paducah Fleet Department to provide fleet services at hourly rates. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement(hereinafter the "Agreement")with Livingston County Emergency Management in substantially the form attached hereto and made part hereof(Exhibit A). SECTION 2. That the hourly labor rates are as follows: Shop Hourly Labor Rate Heavy Truck $95 per hour Heavy Equipment $95 per hour Passenger Vehicle $95 per hour Light Truck $95 per hour Small Engine $75 per hour SECTION 3. That the initial term of the Agreement shall be for a period of one (1) year. Such term shall automatically renew at the end of the Initial Term unless either party terminates the Agreement upon sixty days written notice in accordance with Paragraph 7 of the Agreement. In addition, the City of Paducah may terminate the Agreement with cause upon a thirty-day written notice for non-payment of fees. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 mo/agree-fleet maintenance services—Livingston County Emergency Management EXHIBIT A CITY OF PADUCAH FLEET MAINTENANCE, MOTORIZED EQUIPMENT,AND EMERGENCY APPARATUS SERVICE AGREEMENT This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter "Agreement") is made and entered into by and between the City of Paducah, Kentucky, a municipal corporation, (hereinafter "Paducah") and Livingston County Emergency Management(hereinafter"Customer"). 1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January 1st of each applicable year. 2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m. until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will be performed at one and one half times the regular hourly fee. 3. WARRANTY OF WORKMANSHIP. Paducah will warrant its workmanship on repairs for a period of 30 days following completion of work. 4. TOWING. Customer will be responsible for towing any vehicles to the Department. 5. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in which the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior written authorization from Customer's authorized representative. 6. TERM. This Agreement shall become effective on the date signed and be in effect for one year. Thereafter, the Agreement shall automatically renew unless terminated as specified in Paragraph 7. 7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause upon sixty(60)days' written notice to the other Party. Paducah may terminate this Agreement with cause upon thirty (30) days' written notice for non-payment of fees. 8. PAYMENT. Paducah shall send monthly invoices to Customer with a due date of thirty (30) days. After sixty (60) days of non-payment, this Agreement shall be subject to Termination for Cause. 9. AUTHORIZED REPRESENTATIVE. Customer's authorized representative is Bobby Curry. 10. INSURANCE. Customer shall maintain general and auto liability insurance with a single combined liability limit of not less than $1,000,000 for claims arising out of and in connection with the provision of service by Paducah under this Agreement. Customer hereby waives any claim against Paducah for any physical damage to its vehicle(s) while in Paducah's custody and control. 11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and against any and all claims resulting or arising from Paducah's performance, or failure to perform, under this Agreement. CITY OF PADUCAH CUSTOMER BY: BY: Title: Mayor Title: Date: Date: 1 1 CITY OF PADUCAH FLEET MAINTENANCE, 1\ MOTORIZED EQUIPMENT,AND EMERGENCY APPARATU� SERVICE AGREEMENT This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter "Agreement") is made and entered into by and between the City of Paducah,Kentucky,a municipal corporation, (hereinafter "Paducah") and _LIVINGSTON COUNTY EMERGENCY MANAGEMENT (hereinafter "Customer"). 1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment,and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January I"of each applicable year. 2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m. until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will be performed at one and one half times the regular hourly fee. 3.WARRANTY OF WORKMANSHIE Paducah will warrant its workmanship on repairs for a period of 30 days following completion of work. 4.TOWING.Customer will be responsible for towing any vehicles to the Department. S.WORK AUTHORIZATION.Paducah is authorized to perform work on any equipment in which the fee is less than$1,000.Any service or repair exceeding$1,000 shall require prior written authorization from Customer's authorized representative. 6.TERM This Agreement shall become effective on the date signed and be in effect for one year. Thereafter,the Agreement shall automatically renew unless terminated as specified in Paragraph 7. 7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause upon sixty (60) days' written notice to the other Party. Paducah may terminate this Agreement with cause upon thirty(30)days' written notice for non-payment of fees. 8.PAYNMN •Paducah shall send monthly invoices to Customer with a due date of thirty(30)days. After sixty(60)days of non-payment,this Agreement shall be subject to Termination for Cause. 9.AUTHORIZED REP ESENT AVE. Customer's authorized representative is BOBBY CURRY. 10. INSURANCE. Customer shall maintain general and auto liability insurance with a single combined liability limit of not less than$1,000,000 for claims arising out of and in connection with the provision of service by Paducah under this Agreement. Customer hereby waives any claim against Paducah for any physical damage to its vehicle(s)while in Paducah's custody and control. 11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and against any and all claims resulting or arising from Paducah's performance, or failure to perform, under this Agreement. CITY OF PADUCAH — FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT CITY OF PADUCAH CUSTOMER By: By. _� • suave Title: Mayor Tit1c:-1!4 1Ep-"y(' Date: Date: 246362 CITY OF PADUCAH — FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT Shop Hourly Labor Rate Sheet Heavy Truck -------------------------------------- $95.00 per hour Heavy Equipment ------------------------------- $95.00 per hour Passenger Vehicle ------------------------------- $95.00 per hour Light Truck ---------------------------------------- $95.00 per hour Small Engine ------------------------------------- $75.00 per hour 3 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and Barkley Regional Airport Authority - C.YARBER Category: Municipal Order Staff Work By: Jim Scutt, Debbie Collins Presentation By: Chris Yarber Background Information: On April 22, 2024, a Fleet Maintenance Service agreement was entered into for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for Barkley Regional Airport Authority. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Approve a Municipal Order for the Fleet Maintenance Service Agreement for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for Barkley Regional Airport Authority. Attachments: 1. MO - agree-fleet maintenance services—Barkley Regional Airport Authority 2. Barkley Regional Airport Authority_Fleet Agreement 3. Service Agreement labor rates MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH BARKLEY REGIONAL AIRPORT AUTHORITY, TO PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME WHEREAS,the City of Paducah wishes to enter into a Fleet Maintenance Service Agreement with Barkley Regional Airport Authority for the City of Paducah Fleet Department to provide fleet services at hourly rates. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement(hereinafter the "Agreement")with Barkley Regional Airport Authority in substantially the form attached hereto and made part hereof(Exhibit A). SECTION 2. That the hourly labor rates are as follows: Shop Hourly Labor Rate Heavy Truck $95 per hour Heavy Equipment $95 per hour Passenger Vehicle $95 per hour Light Truck $95 per hour Small Engine $75 per hour SECTION 3. That the initial term of the Agreement shall be for a period of one (1) year. Such term shall automatically renew at the end of the Initial Term unless either party terminates the Agreement upon sixty days written notice in accordance with Paragraph 7 of the Agreement. In addition, the City of Paducah may terminate the Agreement with cause upon a thirty-day written notice for non-payment of fees. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 mo/agree-fleet maintenance services—Barkley Regional Airport Authority EXHIBIT A CITY OF PADUCAH FLEET MAINTENANCE, MOTORIZED EQUIPMENT,AND EMERGENCY APPARATUS SERVICE AGREEMENT This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter "Agreement") is made and entered into by and between the City of Paducah, Kentucky, a municipal corporation, (hereinafter "Paducah") and Barkley Regional Airport Authority (hereinafter"Customer"). 1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January 1st of each applicable year. 2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m. until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will be performed at one and one half times the regular hourly fee. 3. WARRANTY OF WORKMANSHIP. Paducah will warrant its workmanship on repairs for a period of 30 days following completion of work. 4. TOWING. Customer will be responsible for towing any vehicles to the Department. 5. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in which the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior written authorization from Customer's authorized representative. 6. TERM. This Agreement shall become effective on the date signed and be in effect for one year. Thereafter, the Agreement shall automatically renew unless terminated as specified in Paragraph 7. 7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause upon sixty(60)days' written notice to the other Party. Paducah may terminate this Agreement with cause upon thirty (30) days' written notice for non-payment of fees. 8. PAYMENT. Paducah shall send monthly invoices to Customer with a due date of thirty (30) days. After sixty (60) days of non-payment, this Agreement shall be subject to Termination for Cause. 9. AUTHORIZED REPRESENTATIVE. Customer's authorized representatives are Dennis Rouleau and Carol Creason. 10. INSURANCE. Customer shall maintain general and auto liability insurance with a single combined liability limit of not less than $1,000,000 for claims arising out of and in connection with the provision of service by Paducah under this Agreement. Customer hereby waives any claim against Paducah for any physical damage to its vehicle(s) while in Paducah's custody and control. 11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and against any and all claims resulting or arising from Paducah's performance, or failure to perform, under this Agreement. CITY OF PADUCAH CUSTOMER BY: BY: Title: Mayor Title: Date: Date: CITY OF PADUCAH FLEET MAINTENANCE, MOTORIZED EQUIPMENT,AND EMERGENCY APPARATUS SERVICE AGREEMENT This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter"Agreement") is made and entered into by and between the City of Paducah, Kentucky, a municipal corporation, (hereinafter "Paducah") and Barkley Regional Airport Authority (hereinafter "Customer"). 1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January I" of each applicable year. 2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m. until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will be performed at one and one half times the regular hourly fee. 3. WARRANTY OF WORKMANSHIP. Paducah will warrant its workmanship on repairs for a period of 30 days following completion of work. 4. TOWING. Customer will be responsible for lowing any vehicles to the Department. S. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in which the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior written authorization from Customer's authorized representative. 6. TERM. This Agreement shall become effective on the date signed and be in effect for one year. Thereafter,the Agreement shall automatically renew unless terminated as specified in Paragraph 7. 7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause upon sixty (60) days' written notice to the other Party. Paducah may terminate this Agreement with cause upon thirty(30)days' written notice for non-payment of fees. 8. PAYMENT. Paducah shall send monthly invoices to Customer with a due date of thirty(30) days. After sixty(60)days of non-payment,this Agreement shall be subject to Termination for Cause. 9. AUTHORIZED REPRESENTATIVE. Customer's authorized representative is Dennis Rouleau and Carol Creason 10.INSURANCE. Customer shall maintain general and auto liability insurance with a single combined liability limit of not less than$1,000,000 for claims arising out of and in connection with the provision of service by Paducah under this Agreement. Customer hereby waives any claim against Paducah for any physical damage to its vehicle(s)while in Paducah's custody and control. 11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and against any and all claims resulting or arising from Paducah's performance, or failure to perform, under this Agreement. 1 CITY OF PADUCAH -- FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT CITY OF PADUCAH CUSTOMER By: _ By, is Rom u T[tle: mayor Title: Executive Director Date: Date: 4/22/2424 46362 CITY OF PADUCAH — FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT Shop Hourly Labor Rate Sheet Heavy Truck -------------------------------------- $95.00 per hour Heavy Equipment ------------------------------- $95.00 per hour Passenger Vehicle ------------------------------- $95.00 per hour Light Truck ---------------------------------------- $95.00 per hour Small Engine ------------------------------------- $75.00 per hour 3 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Purchase of One (1) 1/2 Ton Pickup 4x4 SSV for the Fire Department in the amount of$79,000 - C. YARBER Category: Municipal Order Staff Work By: Jim Scutt, Debbie Collins Presentation By: Chris Yarber Background Information: On March 28, 2024, sealed written bids were opened for the purchase of One (1) 1/2 Ton Pickup 4x4 SSV to be used by the Fire Department. Two bids were received,with Linwood Motors submitting the only responsive evaluated bid in accordance with the specifications at a price of$79,000.00. The delivery time will be 180 days after contract execution. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Rolling Stock/Vehicle Fleet Lease Trust Fund Account Number: 71000210 540050 Staff Recommendation: To receive and file the bid and adopt a Municipal Order authorizing the Mayor to execute an agreement with Linwood Motors for the purchase of One (1) 1/2 Ton Pickup 4x4 SSV in the amount of$79,000.00. Attachments: 1. MO -purchase one �/z ton pickup 4x4 SSV—Fire Department 2. 00020 - Invitation to Bid 3. Bid Tab Pickup SSV 4. Proposed Agreement signed 5. Spec Pick Up LIst 6. Linwood 7. John Jones Police Pursuit Vehicles MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID FOR SALE TO THE CITY OF ONE(1) ONE- HALF TON PICKUP 4X4 SSV IN THE TOTAL AMOUNT OF $79,000, FOR USE BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Linwood Motors in the amount of$79,000 for sale to the City of Paducah one �/z ton pickup 4x4 SSV for use by the Fire Department said bid being the lowest evaluated bid, of March 28, 2024. SECTION 2. The Mayor is hereby authorized to execute a contract with Linwood Motors, for the purchase of one �/z ton pickup 4x4 SSV, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to Rolling Stock/Vehicle Fleet Maintenance Trust Fund, Account Number 71000210 540050. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. George Bray,Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 \mo\purchase one'/z ton pickup 4x4 SSV—Fire Department CITY OF PADUCAH, KENTUCKY PUBLIC WORKS DEPARTMENT One (1) 1/2 Ton Pickup 4x4 SSV LOWEST EVALUATED BID BID OPENING: 2:00 p.m. CST on March 28, 2024 OFFICIAL BIDDER OF RECORD Linwood Motors John Jones Auto Group Contact: Jake Brenningmeyer Tim Wolff Mailing Address: 3345 Park Ave 1520 S Jackson St Paducah, KY 42001 Salem, Indiana 47167 $79,000.00 $72,056.00 One (1) 1/2 Ton Pickup 4x4 SSV Delivery Time 6 months 180-270 days Manufacturer: Ram Ram DOCUMENTS REQUIRED FOR COMPLIANCE SUBMITTED: 1. Bidder's Required Certification Yes Yes 2. Manufacturer Specifications Yes Yes 3. Warranty Information Yes Yes 4. Compliance with Tech Specs form Yes No 5. Deviations with Information None Yes Kentucky State Bidder Yes NO Responsive & Responsible Bidder: Yes No Evaluation Score: 1000.00 BID RECOMMENDED FOR ACCEPTANCE Yes No 00300 AGREEMENT Page 1 of 1 CITY OF PADUCAH,KENTUCKY PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE ONE(1) %TON PICKUP 4x4 SSV THIS AGREEMENT, made this day of ,20_by and between the CITY OF PADUCAH,hereinafter called the OWNER,and LINWOOD MOTORS hereinafter called the VENDOR, for the consideration hereinafter named,agrees as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One(II%Ton Pickup 40 SSV to be used by the Paducah Fire Department,In full compliance with the Bid Proposal Dated March 28,2024 and with this Agreement,the Specifications and any Addendum(s)Issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s)within 180 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Seventy Nine Thousand dollars ($79,000.00)as quoted In the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Municipal Order ARTICLE 4. PAYMENTS The Owner will make Payment In full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLES, GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity,interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County,Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement,the day and year first above written. VENDOR CITY OF PADUCAH,KENTUCKY BY —eZAr46. �i1�1i•J.vt.�Lwtz� BY TITLE CA ei George Bray, Mayor ADDRESS: ADDRESS: Ax. A-4— Post Office Box 2267 Aoaicsw,,_A' ZE.1 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Authorize the Acceptance of a Kentucky Pride Fund Composting Grant in the Amount of $605,071 - C.YARBER Category: Municipal Order Staff Work By: Chris Yarber, Randy Crouch, Hope Reasons Presentation By: Chris Yarber Background Information: Administered by the Department for Environmental Protection, Division of Waste Management, the purpose of this grant is to assist eligible applicants in their efforts to achieve a successful program to divert materials from being landfilled and direct them to composting, reuse or other recycling options. The Recycling and Household Hazardous Waste Grants Program was established in 2006 by Senate Bill 50, effective July 12, 2006, and incorporated as part of the Kentucky Pride Fund. The Public Works Department requested $605,071 for a horizontal grinder and radial stacker for the City's Composting Facility. This grant requires a 25%match of$201,690 for a total project cost of$806,761. The Paducah Board of Commissioners approved the application for this grant on March 26, 2024 with Municipal Order 2871. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Building and Improvements Account Number: 50002211 542050 Staff Recommendation: Authorize the acceptance of the Ky Pride Fund Composting Grant and the Mayor to sign all documents related to same. Attachments: 1. MO - accept- KY Pride Composting Grant- 2024 MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING A KENTUCKY PRIDE FUND COMPOSTING GRANT IN THE AMOUNT OF $605,071 AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME WHEREAS, the City of Paducah authorized the submission of an application for a Kentucky Pride Fund Composting Grant in the amount of$605,071by Municipal Order No. 2871; and WHEREAS, the Department for Environmental Protection, Division of Waste Management has now awarded the grant in the amount requested. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to accept the Kentucky Pride Fund Composting Grant through the Department For Environmental Protection, Kentucky Division of Waste Management in an amount of$605,071, to purchase a horizontal grinder and radial stacker for the City's Composting Facility. The total cost of this project is $806,761, and a 25% match is required in the amount of$201,690, which will be paid from Building& Improvements Account Number 5000 2211 542050 SECTION 2. That the City of Paducah hereby authorizes the execution of all documents to accept the grant award as approved in Section I above. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,City Clerk,May 28,2024 \mo\grants\accept-KY Pride Composting Grant-2024 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Approve a Contract for Services with Beautiful Paducah for the 2024 BBQ On the River in the amount of$75,000 - D.JORDAN Category: Municipal Order Staff Work By: Daron Jordan, Lindsay Parish, Michelle Smolen Presentation By: Daron Jordan Background Information: This Municipal Order authorizes a contract for services with Beautiful Paducah, Inc. in the amount of$75,000 to host the 30th Annual BBQ on the River Festival. The payments will be split into two equal installments of$37,500, with the first installment to be paid before June 30, 2024, and the second installment to be paid upon successful completion of the event. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Downtown. Communications Plan: Funds Available: Account Name: Beautiful Paducah Account Number: 24000401 580900 Staff Recommendation: Approval. Attachments: 1. MO - agree- Beautiful Paducah 2024 BBQOTR 2. Beautiful Paducah Contract MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND BEAUTIFUL PADUCAH, INC., FOR BBQ ON THE RIVER 2024, IN AN AMOUNT OF $75,000 AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTION 1. That the City hereby authorizes and approves an Agreement with Beautiful Paducah in an amount of$75,000 and authorizes the Mayor to execute said agreement. SECTION 2. The total contract amount shall be paid in two (2) equal installments of 37,500 with the first installment to be paid before June 30, 2024, and the second installment to be paid upon successful completion of the event. These payments shall be funded from Account Number 24000401 580900. The City Manager is hereby authorized to utilize and transfer slippage and/or Administrative Contingency funds in FY24 and FY25 in order to facilitate said payments. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, Recorded by Lindsay Parish, City Clerk, \MO\agree- Beautiful Paducah 2024 BBQOTR CONTRACT FOR SERVICES This Contract for Services, effective this day of by and between the CITY OF PADUCAH("City") and BEAUTIFUL PADUCAH,INC: WITNESSETH: WHEREAS, Beautiful Paducah is a nonprofit organization committed to improving the quality of life in our community through enhancing the beauty of our public landscape, encouraging community engagement, and civic pride -with a strong focus on the downtown,historic, & impoverished regions of Paducah, KY; and WHEREAS, Beautiful Paducah is hosting the 30th Annual BBQ on the River Festival on September 19-21, 2024; and WHEREAS, the City of Paducah desires to contract with Beautiful Paducah for the services to be described herein under the terms and conditions set forth in this Contract for Services. NOW THEREFORE, in consideration of the foregoing premises and the mutual covenants as herein set forth, the parties do covenant and agree as follows: SECTION 1: TERM The term of this contract for services shall be from the effective date of the contract until June 30, 2025. SECTION 2: TERMINATION Either party may terminate this Contract for Services upon failure of any parry to comply with any provision of this agreement provided any such party notifies the other in writing of such failure and the breaching parry fails to correct the breach within thirty (30) calendar days of the notice. SECTION 3: OPERATIONS PAYMENT The City shall, upon receipt of an invoice, pay Beautiful Paducah a total of Seventy-Five Thousand and No/100 ($75,000) , payable in two (2) equal installments of$37,500 with the first installment to be paid before June 30, 2024, and the second installment to be paid upon successful completion of the event. In the event that this contract for services is terminated, the City shall not be obligated to make any further payments. SECTION 4: OBJECTIVES AND SERVICES By October 31, 2024, Beautiful Paducah will host the 30th Annual BBQ on the River Festival to raise funds for local nonprofit organizations. SECTION 5: ACCOUNTING (A) Beautiful Paducah shall be responsible for all accounting, payroll, and financial management. (B) Prior to December 31, 2024, Beautiful Paducah shall supply a financial statement to the City. (C) Prior to December 31, 2024, Beautiful Paducah shall furnish to the City a final report that details the expenditure of the funds and outcomes achieved for the purposes specified in Section 4. SECTION 6: ENTIRE AGREEMENT This contract for services embodies the entire agreement between the parties and all prior negotiations and agreements are merged in this agreement. This agreement shall completely and fully supersede all other prior agreements, both written and oral, between the parties. SECTION 7: WITHDRAWAL OF FUNDS Notwithstanding any other provision in this Contract for Services, in the event it is determined that any funds provided to Beautiful Paducah are used for some purpose other than in furtherance of the services described herein, the City shall have the right to immediately withdraw any and all further funding and shall immediately have the right to terminate this Contract for Services without advance notice and shall have the right to all remedies provided in the law to seek reimbursement for all monies not properly accounted. Witness the signature of the parties as of the year and date first written above. CITY OF PADUCAH George Bray Mayor BEAUTIFUL PADUCAH,INC. Signature: Title: RESOLUTION A RESOLUTION SUPPORTING MEDICAL CANNABIS BUSINESSES LOCATING IN PADUCAH, KENTUCKY WHEREAS, as part of his effort to reduce Kentuckians' reliance on addictive opioids and provide them with relief from severe and chronic pain, Governor Andy Beshear signed Senate Bill 47 on March 31, 2023, which legalizes medical cannabis in the Commonwealth effective January 1, 2025; and WHEREAS, as of January 1, 2025,individuals can receive a medical cannabis card from the Cabinet of Health; and WHEREAS,in order to serve medical cannabis card holders,the Kentucky Cabinet for Health and Family Services filed additional regulations on how proposed cannabis businesses can apply to become licensed in the Commonwealth; and WHEREAS, these regulations allow individuals and businesses to apply for cannabis business licenses beginning July 1, 2024; and WHEREAS, House Bill 829 allows for local governments to enact an ordinance that is more restrictive than KRS relating to time, place, and manner of cannabis business operations, except that a local government shall not enact ordinances that impose an undue burden or make cannabis business operations unreasonable or impractical; and WHEREAS, the City of Paducah serves as a medical hub for the surrounding region; and WHEREAS, the City Commission believes that allowing medical cannabis businesses in Paducah will provide a much-needed service to those with qualifying medical conditions; and WHEREAS, the City of Paducah now wishes to enact a resolution in favor of allowing cannabis businesses to operate in Paducah. NOW, THEREFORE, BE IT RESOLVED THAT: the Paducah City Commission, does hereby support cannabis businesses locating in Paducah, Kentucky, and intends to take steps necessary to regulate said businesses in accordance with the requirements and guidelines set by the State of Kentucky and such other requirements as may be necessary. George P. Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners,May 28,2024 Recorded by Lindsay Parish,May 28,2024 \resole\Support Medical Cannabis Businesses RESOLUTION A RESOLUTION REQUESTING THE KENTUCKY ECONOMIC DEVELOPMENT FINANCE AUTHORITY TO ADOPT A RESOLUTION ISSUING INDUSTRIAL BUILDING REVENUE BONDS TO FINANCE THE GOODWILL INDUSTRIES OF KENTUCKY, INC. INDUSTRIAL BUILDING PROJECT LOCATED WITHIN THE BOUNDARIES OF THE CITY OF PADUCAH RECITALS WHEREAS, the Kentucky Economic Development Finance Authority (the "Authority"), an agency and instrumentality of the Commonwealth of Kentucky (the "Commonwealth"), is authorized under Chapter 154 of the Kentucky Revised Statutes and the Industrial Buildings for Cities and Counties Act, (collectively, the "Act"), if requested by the legislative body of a city, to issue industrial building revenue bonds and to loan the proceeds thereof to any person to finance or refinance the costs of acquiring, constructing, and installing an industrial building, as defined by the Act, to promote economic development within the Commonwealth, relieve conditions of unemployment, and encourage the increase of industry. WHEREAS, Goodwill Industries of Kentucky, Inc. (the "Company"), a Kentucky nonprofit corporation and charitable organization per Section 501(c)(3) of the Internal Revenue Code,provides rehabilitation, occupational training, and employment for people with disabilities, disadvantages, or handicaps, and in furtherance of that purpose, operates donated goods centers for the collection,processing, and distribution of used merchandise. WHEREAS, The Company has determined to finance or refinance the acquisition, construction, improvement and equipping of attended donation centers, retail stores and outlets, opportunity centers and career centers at the new donated goods retail center located within the City of Paducah, Kentucky (the "City") as described in Exhibit A attached hereto. WHEREAS, The Company intends to apply to the Authority to receive industrial building revenue bonds pursuant to the Act to finance a portion of the costs of financing or refinancing the acquisition, construction, improvement and equipping of the Company's facilities at the new donated goods retail center located within the City as described in Exhibit A (the "Project") attached hereto. WHEREAS, The Board of Commissioners of the City has found and determined that the Project will accomplish the public purposes of the Act by promoting economic development within the Commonwealth, relieving conditions of unemployment, and encouraging the increase of industry therein. WHEREAS,The Board of Commissioners of the City desires to request that the Authority issue industrial building revenue bonds on behalf of the Company to finance the costs of acquiring, constructing, improving and equipping the Project. WHEREAS, The Board of Commissioners of the City also desires to inform residents of the City that the Authority will hold a public hearing regarding issuing its industrial building revenue bonds pursuant to the Act to finance the Project at a date set forth in a notice of public hearing that will be published on the Authority's website(the"Public Notice")no later than seven calendar days before the public hearing is to be held and that residents of the City are invited to participate in such public hearing as further set forth in the Public Notice. NOW,THEREFORE,BE IT RESOLVED by the Paducah City Commission as follows: L The Board of Commissioners of the City hereby requests the Authority to issue its revenue bonds pursuant to the Act to provide such funds as may be necessary to enable the Company to defray the costs of the Project and to take such actions necessary to comply with the public approval requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended. 2. No action taken by the Board of Commissioners of the City in connection with the proposed bonds shall be deemed to impose any liability whatsoever upon the City. 3. All formal actions relative to the adoption of this Resolution were taken in open meetings of the Board of Commissioners, and all deliberations of the Board of Commissioners which resulted in formal action, were taken in meetings open to the public, in full compliance with all applicable legal requirements of Sections 61.800 through 61.850 of the Kentucky Revised Statutes. 4. This resolution shall take effect upon its adoption. INTRODUCED, SECONDED, AND ADOPTED at a duly convened regular meeting of the Board of Commissioners of the City of Paducah, Kentucky held on , 2024, signed by the Mayor as evidence of his approval, attested by the City Clerk, and ordered to be filed and indexed as provided by law. Approved: George P. Bray, Mayor Attest: Lindsay Parish, City Clerk Certification The undersigned certifies that she is the duly elected and acting City Clerk of the City of Paducah, Kentucky, that the foregoing resolution was duly adopted at a regular meeting of the Board of Commissioners of the City held on ,2024,that all actions taken in connection with such resolution were in compliance with the requirements of KRS 61.805 to 61.850, and that said resolution is now in full force and effect, all as appears from the official records in my custody and under my control. Lindsay Parish, City Clerk Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Resolution Supporting the Paducah Housing Authority in Applying for a Choice Neighborhoods Initiative (CNI) Grant- JOSEPH ANDERSON Category: Resolution Staff Work By: Daron Jordan, Joseph Anderson Presentation By: Joseph Anderson Background Information: This action approves a Resolution supporting the Paducah Housing Authority in applying for a Choice Neighborhoods Initiative (CNI) Grant. The CNI Grant is offered through HUD to transform distressed neighborhoods and public housing into mixed-income neighborhoods linking housing improvements with appropriate services, schools,public assets, transportation, and access to jobs. Further, this resolution includes a financial pledge of$25,000 to be used towards the work of the project if the CNI grant is awarded. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Housing. Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Approve. Attachments: 1. Resolution - Choi ceNeighbordhoodsPlanningGrantResolution RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH,KENTUCKY SUPPORTING THE HOUSING AUTHORITY OF PADUCAH'S CHOICE NEIGHBORHOODS PLANNING GRANT APPLICATION AND COMMITING FUNDS TO ITS GRANT MATCH REQUIREMENT IF AWARDED WHEREAS,the Housing Authority of Paducah is pursuing a U.S. Department of Housing and Urban Development Choice Neighborhoods Planning grant; and WHEREAS,if the grant application is successful, the City of Paducah, a housing project and city neighborhood will benefit greatly from and will receive benefits of planning to pursue additional monies and solutions beneficial to all; and WHEREAS, this effort aligns with the City's priority action and continuous improvement items pertaining to housing and the continued investment in the improvement of housing stock to help grow our community and improve quality of life; and WHEREAS,the City of Paducah, for the reasons above stated, desires to support the grant application by voicing its support and offering to contribute to the grant's match requirement; and WHEREAS,it is appropriate that this Resolution be adopted in order to evidence such support and the City's monetary commitment. NOW,THEREFORE,BE IT RESOLVED AND ORDERED BY THE CITY OF PADUCAH, KENTUCKY,ACTING BY AND THROUGH ITS BOARD OF COMMISSIONERS,AS FOLLOWS: Section 1. It is hereby found, determined and declared that the statements of fact set forth in the preamble to this Resolution are true and accurate in all respects, and the preamble and all of the recitals therein are incorporated in this Resolution by reference, as if set forth verbatim herein. Section 2. The City of Paducah hereby supports the Housing Authority of Paducah's Choice Neighborhoods Planning grant application and further commits Twenty-Five Thousand Dollars ($25,000.00)to the grant's match requirement, if successful. Section 3. This Resolution shall be in full force and effect from and after the date of adoption. Page 1 of 2 ADOPTED by the Board of Commissioners of the City of Paducah, Kentucky, on May 28, 2024, signed by the Mayor, attested by the City Clerk and declared to be in full force and effect. George Bray, Mayor Attest: Lindsay Parish, City Clerk Certification I, the undersigned, do hereby certify that I am the duly qualified City Clerk of the City of Paducah, Kentucky (the "City"), and as such Clerk I further certify that the foregoing is a true, correct and complete copy of a Resolution duly adopted by the Board of Commissioners of the City at a properly convened meeting held on May 28, 2024, signed by the Mayor and now in full force and effect, all as appears from the official records of the City of Paducah in my possession and under my control. IN WITNESS WHEREOF,I have hereunto set my hand this May , 2024. Lindsay Parish, City Clerk Page 2 of 2 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Approve the closing of 2,826 square feet of a 10' alley west of S 24th Street between Center Street and Seitz Street, and the closing of 4,046 square feet of a 10' alley west of S 24th Street between Seitz Street and Barnett Street. - M. TOWNSEND Category: Ordinance Staff Work By: Melanie Townsend, Josh Sommer Presentation By: Melanie Townsend Background Information: The following adjacent property owner has submitted an executed application requesting the closure of 2,826 square feet of a 10' alley west of S 24th Street between Center Street and Seitz Street and the closing of 4,046 square feet of a 10' alley west of S 24th Street between Seitz Street and Barnett Street.: • City of Paducah On May 6, 2024, the Paducah Planning Commission held a public hearing and positively recommended these closures to the City Commission. All the utility companies have agreed to this closure. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Commission Priorities List Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: To adopt an ordinance authorizing the closure of 2,826 square feet of a 10' alley west of S 24th Street between Center Street and Seitz Street and the closing of 4,046 square feet of a 10' alley west of S 24th Street between Seitz Street and Barnett Street, and authorizing the Mayor to execute the closure plat and all necessary documents to complete the transfer of property to the adjacent property owner. Attachments: 1. ORD - alley closures west of 24th Street between Center Street-Seitz Street- Barnett Street 2. S 24th St basin closure_application 3. S 24th St basin closure PC resolution 4. S 24th St basin closure—Plat ORDINANCE NO. 2024-05- AN ORDINANCE PROVIDING FOR THE CLOSURE OF TWO 10' ALLEYS WEST OF 24TH STREET BETWEEN CENTER STREET AND SEITZ STREET AND BETWEEN SEITZ STREET AND BARNETT STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah does hereby authorize the closing of two 10' alleys West of 24th Street between Center Street and Seitz Street and between Seitz Street and Barnett Street, as follows: 10' ALLEY CLOSURE-LEGAL DESCRIPTION A certain tract of land as surveyed by Kyrun Jett Wood,P.L.S.43445 and being generally located on the west side of South 24' Street,south of Barnett Street(formerly known as Norton Street),and east of Norton Street(formerly known as 26' Street),in Paducah,McCracken County,Kentucky,more particularly described as follows: Beginning at the intersection of the south right-of-way of Barnett Street(formerly known as Norton Street)and the west right-of-way of South 24' Street,said point being 20.00 ft. south of the centerline of Barnett Street(formerly known as Norton Street), said point also being 20.00 ft.west of the centerline of South 24'Street,said point also being the northeast corner of the City of Paducah,Kentucky property(recorded in Deed Book 1467,Page 575); Thence along the west right-of-way of the above said South 24' Street, S18°34'21"W a distance of 120.00 ft.to a point, said point being the southeast corner of the above said City of Paducah, Kentucky property, said point also being in the north line of a 10.00 ft.wide alley, said point also being the TRUE POINT OF BEGINNING; Thence from the TRUE POINT OF BEGINNING,continuing along the above said right-of-way and with a new property line, SI 8034'21"W a distance of 10.00 ft.to a point,said point being in the south line of a 10.00 ft.wide alley, said point also being the northeast corner of the City of Paducah,Kentucky property(recorded in Deed Book 1441,Page 773,Parcel II); Thence along the south right-of-way of the 10.00' wide alley and the north line of the above said City of Paducah,Kentucky property (recorded in Deed Book 1441,Page 773,Parcel II), N71028'36"W a distance of 399.91 ft.to a point, said point being in the east right-of-way of Norton Street(formerly known as 26' Street); Thence along the east right-of-way line of the above said Norton Street(formerly known as 26' Street) and with a new property line,N24°52'00"W a distance of 13.76 ft.to a t-post, said point being in the north line of a 10.00 ft.wide alley, said point also being the southwest corner of the City of Paducah,Kentucky property(recorded in Deed Book 1465,page 120); Thence along the north right-of-way of the 10.00' wide alley, S71028'36"E a distance of 409.37 ft.to the TRUE POINT OF BEGINNING. The above described Tract contains 4,046 square feet(0.093 acres). 10' ALLEY CLOSURE-LEGAL DESCRIPTION A certain tract of land as surveyed by Kyrun Jett Wood,P.L.S.43445 and being generally located on the west side of South 24' Street,south of Barnett Street(formerly known as Norton Street), and east of Norton Street(formerly known as 26' Street),in Paducah,McCracken County,Kentucky,more particularly described as follows: Beginning at the intersection of the south right-of-way of Barnett Street(formerly known as Norton Street)and the west right-of-way of South 24' Street,said point being 20.00 ft. south of the centerline of Barnett Street(formerly known as Norton Street), said point also being 20.00 ft.west of the centerline of South 24t1i Street,said point also being the northeast corner of the City of Paducah,Kentucky property(recorded in Deed Book 1467,Page 575); Thence along the west right-of-way of the above said South 24t1i Street, SI 8034'21"W a distance of 4 10.00 ft.to a point, said point being the southeast corner of the City of Paducah,Kentucky property(recorded in Deed Book 1441,Page 773,Parcel II), said point also being in the north line of a 10.00 ft.wide alley, said point also being the TRUE POINT OF BEGINNING; Thence from the TRUE POINT OF BEGINNING,continuing along the above said right-of-way and with a new property line, SI 8034'21"W a distance of 10.00 ft.to a point,said point being in the south line of a 10.00 ft.wide alley, said point also being the northeast corner of the City of Paducah,Kentucky property(recorded in Deed Book 1424,Page 125); Thence along the south right-of-way of the 10.00' wide alley and the north line of the above said City of Paducah,Kentucky property(recorded in Deed Book 1424,Page 125), N71035'34"W a distance of 274.86 ft.to a t-post, said point being in the east property line of the Duke Maintenance LLC property(recorded in Deed Book 1458,page 355); Thence along the east property line of the above said Duke Maintenance LLC property, N1054'03"E a distance of 10.89 ft.to a t-post, said point being in the north line of a 10.00 ft. wide alley, said point also being the southwest corner of the City of Paducah,Kentucky property(recorded in Deed Book 1441,Page 773,Parcel II); Thence along the north right-of-way of the 10.00' wide alley, S71°30'04"E a distance of 277.99 ft.to the TRUE POINT OF BEGINNING. The above described Tract contains 2,826 square feet(0.065 acres). SECTION 2. In support of its decision to close the aforesaid public way,the Board of Commissioners hereby makes the following findings of fact: a. On the 6ffi day of May, 2024,the Paducah Planning Commission of the City of Paducah adopted a resolution recommending to the Mayor and Board of Commissioners of the City of Paducah closure of the aforesaid public way. b. The City of Paducah is the only property owner in or abutting the public way; and therefore, has given its written and notarized consent to the closing as is evidenced by the Public Right-of-Way Closure Application attached hereto and made part hereof(Exhibit A). SECTION 3. All requirements of KRS 82.405(1) and(2)having been met,the Board of Commissioners of the City of Paducah hereby concludes that the aforesaid public way, as described above, should be closed in accordance with the provisions of KRS 82.405. SECTION 4. The Mayor is hereby authorized, empowered, and directed to execute the closure plat and all necessary documents to complete the transfer of property to the adjacent property owner. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. George Bray,Mayor ATTEST: Lindsay Parish, City Clerk Introduced by the Board of Commissioners,May 14,2024 Adopted by the Board of Commissioners, Recorded by Lindsay Parish,City Clerk, Published by The Paducah Sun, \ord\eng\st close\alley closures West of 24'Street between Center-Seitz-Barnett Street CERTIFICATION I, Lindsay Parish,hereby certify that I am the duly qualified and acting Clerk of the City of Paducah, Kentucky, and that the foregoing is a full,true and correct copy of Ordinance No. 2024-05- adopted by the Board of Commissioners of the City of Paducah at a meeting held on Lindsay Parish, City Clerk CITY OF PADUCAH, KENTUCKY PUBLIC RIGHT-OF-WAY CLOSURE APPLICATION Date: 4/17/2024 Application is hereby made to the Mayor and Board of Commissioners for the closing of: Public Right-of-Way:an alley west of S 24th St between 2364 S 24th St and Barnett St and an alley west of S 24th St between 2364 S 24th St and 2640 S Nth St Included herewith is a filing fee of Five Hundred Dollars($500)together with twenty(20)copies of a Plat showing the Public Right-of-Way to be closed. This Application indicating consent of the Public Right-of-Way closure, has been signed and notarized by all real property owners whose land adjoins the portion of Public Right-of-Way proposed to be closed. If the application is not signed by all adjoining real property owners,the"Public Right-of-Way Closure Guarantee"must be attached. Respectfully submitted by all adjoining property owners: STATE OF KENTUCKY ) COUNTY OF McCRACKEN ) The foregoing instrument was sworn to and acknowledged dignarePr4pertyOvore;ri'--� before me this 104'-'day of (t l ,202f , George Bray, Mayor by p — Property Owner's Name Printed My Commission expires 300 S 5th Street Paducah, KY 42003 O.a L Address Notary Public,State at Large [4P!11 FFICIAL Sanis P. Townsend is ID No.KYNp22T25 s at Large,tCentuCky vd:sionE)ryites Feb 4.2026 STATE OF KENTUCKY } COUNTY OF McCRACKEN } The foregoing instrument was sworn to and acknowledged Signature of Property Owner before me this day of 20_, by Property Owner's Name Printed My Commission expires Address Notary Public,State at Large SEAL A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED CLOSING OF 2,826 SQUARE FEET OF A 10' ALLEY WEST OF SOUTH 24TH STREET BETWEEN CENTER STREET& SEITZ STREET AND THE PROPOSED CLOSING OF 4,046 SQUARE FEET OF A 10' ALLEY WEST OF SOUTH 24TH STREET BETWEEN SEITZ STREET&BARNETT STREET. WHEREAS, a public hearing was held on May 6, 2024 by the Paducah Planning Commission after advertisement pursuant to law, and WHEREAS, this Commission has duly considered said proposal and has heard and considered the objections and suggestions of all interested parties who appeared at said hearing, and WHEREAS, this Commission adopted a proposal to vacate and close 2,826 square feet of a 10' alley west of South 24th Street between Center Street & Seitz Street and 4,046 square feet of a 10' alley west of South 24th Street between Seitz Street&Barnett Street. NOW THEREFORE, BE IT RESOLVED BY THE PADUCAH PLANNING COMMISSION: SECTION 1. That this Commission recommend to the Mayor and the Board of Commissioners of the City of Paducah to close said Right-of-Way as follows: 10'ALLEY CLOSURE-LEGAL DESCRIPTION A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the west side of South 24th Street, south of Barnett Street (formerly known as Norton Street), and east of Norton Street (formerly known as 2e Street), in Paducah, McCracken County, Kentucky, more particularly described as follows: Beginning at the intersection of the south right-of-way of Barnett Street (formerly known as Norton Street) and the west right-of-way of South 24th Street, said point being 20.00 ft. south of the centerline of Barnett Street(formerly known as Norton Street), said point also being 20.00 ft. west of the centerline of South 24th Street, said point also being the northeast corner of the City of Paducah, Kentucky property (recorded in Deed Book 1467, Page 575); Thence along the west right-of-way of the above said South 24th Street, S18034'21"W a distance of 120.00 ft. to a point, said point being the southeast corner of the above said City of Paducah, Kentucky property, said point also being in the north line of a 10.00 ft. wide alley, said point also being the TRUE POINT OF BEGINNING; Thence from the TRUE POINT OF BEGINNING, continuing along the above said right-of-way and with a new property line, S 1834'21"W a distance of 10.00 ft. to a point, said point being in the south line of a 10.00 ft. wide alley, said point also being the northeast corner of the City of Paducah, Kentucky property(recorded in Deed Book 1441, Page 773, Parcel II); Thence along the south right-of-way of the 10.00' wide alley and the north line of the above said City of Paducah, Kentucky property (recorded in Deed Book 1441, Page 773, Parcel II), N71°28'36"W a distance of 399.91 ft. to a point, said point being in the east right-of-way of Norton Street (formerly known as 26th Street); Thence along the east right-of-way line of the above said Norton Street (formerly known as 26th Street) and with a new property line, N24°52'00"W a distance of 13.76 ft. to a t-post, said point being in the north line of a 10.00 ft. wide alley, said point also being the southwest corner of the City of Paducah, Kentucky property(recorded in Deed Book 1465, page 120); Thence along the north right-of-way of the 10.00' wide alley, S71°28'36"E a distance of 409.37 ft. to the TRUE POINT OF BEGINNING. The above described Tract contains 4,046 square feet(0.093 acres). 10'ALLEY CLOSURE-LEGAL DESCRIPTION 1 A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located on the west side of South 24th Street, south of Barnett Street (formerly known as Norton Street), and east of Norton Street (formerly known as 26th Street), in Paducah, McCracken County, Kentucky, more particularly described as follows: Beginning at the intersection of the south right-of-way of Barnett Street (formerly known as Norton Street) and the west right-of-way of South 24th Street, said point being 20.00 ft. south of the centerline of Barnett Street(formerly known as Norton Street), said point also being 20.00 ft. west of the centerline of South 24th Street, said point also being the northeast corner of the City of Paducah, Kentucky property (recorded in Deed Book 1467, Page 575); Thence along the west right-of-way of the above said South 24th Street, S18°34'21"W a distance of 410.00 ft. to a point, said point being the southeast corner of the City of Paducah, Kentucky property (recorded in Deed Book 1441, Page 773, Parcel II), said point also being in the north line of a 10.00 ft. wide alley, said point also being the TRUE POINT OF BEGINNING; Thence from the TRUE; POINT OF BEGINNING, continuing along the above said right-of-way and with a new property line, S 18°34'21"W a distance of 10.00 ft. to a point, said point being in the south line of a 10.00 ft. wide alley, said point also being the northeast corner of the City of Paducah, Kentucky property(recorded in Deed Book 1424,Page 125); Thence along the south right-of-way of the 10.00' wide alley and the north line of the above said City of Paducah, Kentucky property (recorded in Deed Book 1424, Page 125), N71°35'34"W a distance of 274.86 ft. to a t-post, said point being in the east property line of the Duke Maintenance LLC property (recorded in Deed Book 1458,page 355); Thence along the east property line of the above said Duke Maintenance LLC property, N1°54'03"E a distance of 10.89 ft. to a t-post, said point being in the north line of a 10.00 ft. wide alley, said point also being the southwest corner of the City of Paducah, Kentucky property (recorded in Deed Book 1441, Page 773, Parcel II); Thence along the north right-of-way of the 10.00' wide alley, S7 1'30'04"E a distance of 277.99 ft. to the TRUE POINT OF BEGINNING. The above described Tract contains 2,826 square feet(0.065 acres). SECTION 2. That this Resolution shall be treated as, and is, the final report of the Paducah Planning Commission respecting the matters appearing herein. SECTION 3. That if any section, paragraph or provision of this Resolution shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this Resolution to make each and every section, paragraph and provision hereof separable from all other sections,paragraphs and provisions. SECTION 4. Any agreements between the parties that are affected by the closure of these Right- of-Ways shall be forwarded to the Board of Co ninuissi this Resolution. Bob Wade, Chairman Adopted by the Paducah Planning Commission on May 6,2024 2 Agenda Action Form Paducah City Commission Meeting Date: May 28, 2024 Short Title: Approve an Interlocal Agreement for Provision of Emergency 911 Services with McCracken County - D.JORDAN Category: Ordinance Staff Work By: Daron Jordan Presentation By: Daron Jordan Background Information: This ordinance authorizes the City to enter into an Interlocal Agreement for Provision of Emergency 911 Services. This agreement includes, but is not limited to, the following provisions: • Designate the Police Chief or his/her designer as the Criminal Justice Agency Director(CJA Director) of 911. The Paducah Police Department retains management control of 911. • Creates a five (5)member citizen board to be responsible for adopting a recommended annual operating budget for 911 and presenting this recommendation to the City and County no later than April 1st each year as well as a bi-annual report. The Board is also responsible for making any necessary changes to 911 Policies and Procedures,with guidance from the CJA Director. The Board cannot make changes to policies and procedures related to issues concerning employment or personnel but can make recommendations to the Board of Commissioners with respect to personnel. The Board may enter into User Agreements and must ensure that revenues and expenditures of 911, administered by the City's Finance Department, are audited on an annual basis by a qualified CPA. Additional roles and duties are outlined in the full Interlocal Agreement. • Creates a Paducah-McCracken County 911 Service User Committee made up of Paducah's Chief of Police or his/her designee, Paducah Fire Chief or his/her designee, McCracken County Sheriff or his/her designee, the Paducah-McCracken Office of Emergency Management Director or his/her designee, one member from each of the five County Fire Protection Districts, and one member from any other customer served by 911. This committee may make recommendations to the CJA Director which may or may not be implemented by the CJA Director. Recommendations not taken by the CJA Director can be referred to the citizen board. • Funding shall be implemented through parcel fees imposed by ordinances approved by the City of Paducah and McCracken County, fees on wireless services, grants,user fees, and any other lawful source of revenue. • Telephone landline fees are abolished by the City and County as part of this Interlocal Agreement. • This Interlocal Agreement is for a period of five (5)years. It automatically renews for an additional five (5)years at the end of the initial term and any subsequent terms unless either party withdraws or terminates the agreement. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: 911 Radio Equipment Upgrade, Governance, and Revenue Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Approval. Attachments: 1. ORD - Interlocal Agreement 911 Services 2. Paducah-McCracken 911 Service Agreement w-Exhibit B 3. Copy of Exhibit A - PCSD asset inventory 2024 ORDINANCE NO. 2024- AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY ND THE COUNTY OF MCCRACKEN, KENTUCKY FOR THE PROVISION OF 911 SERVICES WHEREAS, the City and County have determined it is in the best interest of all citizens of Paducah and McCracken County for the provision of 911 services to be served jointly by both public agencies; and WHEREAS, City and County have a compelling public interest in providing joint services for the benefit of all citizens and visitors of the City of Paducah and the County of McCracken, Kentucky; and WHEREAS, City and County have determined that in order to accomplish the public purposes of City and County, it is desirable and necessary for City and County to enter into an Interlocal Cooperation Agreement for the provision of 911 services which sets forth their joint mission, management plan, powers, duties and responsibilities of the joint board, funding, and administration; and WHEREAS,pursuant to KRS 65.210 to 65.300 (the "Interlocal Cooperation Act"), the City and the County may join together to accomplish what each may accomplish individually. NOW THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY,AS FOLLOWS: Section 1. The City of Paducah, Kentucky, hereby approves the Interlocal Cooperative Agreement between the City of Paducah, Kentucky and the County of McCracken, Kentucky in the form attached hereto as Exhibit A and made part hereof. It is hereby found and determined that the Interlocal Cooperative Agreement furthers the public purposes of the City and it is in the best interest of the citizens, residents, inhabitants, and visitors of the City that the City enter into the Interlocal Cooperative Agreement for the purposes therein specified and the execution and delivery of the Interlocal Cooperative Agreement is hereby authorized and approved. The Mayor is hereby authorized to execute the Interlocal Cooperative Agreement, together with such other agreements, instruments or certifications which may be necessary to accomplish the transaction contemplated by the Interlocal Cooperative Agreement. Section 2. Severability. If any section,paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict,hereby repealed and the provisions of this Ordinance shall prevail and be given effect. 1 Section 4. Effective Date. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. MAYOR ATTEST: City Clerk Introduced by the Board of Commissioners, 12024 Adopted by the Board of Commissioners, 12024 Recorded by City Clerk, 12024 Published by The Paducah Sun, 2024 ORD\Interlocal Agreement 911 Services 4875-6695-2327 2 3 AGREEMENT FOR PROVISION OF EMERGENCY 911 SERVICES The City of Paducah, Kentucky, hereinafter referred to as "City", and McCracken County, Kentucky, hereinafter referred to as "County", independently referred to as "Party", collectively referred to as "Parties", agree as follows: WHEREAS,the City and County have expressed their desire and intent to collaborate in the provision and delivery of public safety and emergency dispatching services within Paducah and McCracken County; WHEREAS,the City completed an evaluation of dispatching services provided within Paducah and McCracken County, including an independent analysis of potential benefits available through a collaborative approach to service delivery,performed by a professional consultant specializing in public safety communication systems, namely Federal Engineering, Inc. of Fairfax, Virginia, and the County has reviewed and approved of and agreed with such evaluation; WHEREAS,the Parties' respective legislative bodies have expressed intent to adopt a resolution or ordinance authorizing and directing the respective administrations to proceed with the implementation of a consolidated system of emergency services dispatching; WHEREAS,the Parties acknowledge their intent and desire to form an Agreement pursuant to the provisions of KRS 65.250, et seq. NOW THEREFORE,THE PARTIES HEREBY AGREE AS FOLLOWS: L REQUIREMENTS FOR INTERLOCAL AGREEMENT This is an Interlocal Cooperative Agreement by and between the City of Paducah and McCracken County entered into under the authority of the Interlocal Cooperation Act, KRS 65210 et seq. Pursuant to KRS § 65.250, the purpose of this Agreement is set forth in Section II, Mission Statement. Its duration is set forth in Section IX,Duration. Its method of Termination is set forth in Section IX(C), Withdrawal/Termination. Its manner of administration is set forth in Section V,Administration. Disposition of property acquired is set forth in Section VIII,Property. Manner of Financing is set forth in Section IV,Funding. II. MISSION STATEMENT The City and County hereby state their collective intent to collaborate in the provision of public safety communication services to all police and fire agencies and emergency management departments within Paducah and McCracken County including, but not limited to, 911 emergency dispatching, radio communications, access to criminal history/warrants information and related records management, and similar information and services generally associated with public safety/emergency communications systems. Through this Joint Venture, the City and County shall provide efficient, reliable and quality public safety communication services to the public safety agencies and citizens of 1 Paducah and McCracken County. The Parties to this Agreement further acknowledge a belief that the provision of these services,via a model of integrated service delivery, will result in the most efficient and effective utilization of resources to accomplish this purpose. This Joint Venture shall operate under the name of Paducah-McCracken 911 Service (hereinafter"911"). III. ORGANIZATION A. Board. There shall be created the Paducah-McCracken 911 Board(hereinafter"Board"). B. Composition of Board. The Board shall consist of five (5) citizen members who shall not be elected officials nor employees of the City or County. The Mayor of the City of Paducah shall appoint two (2)members, the Judge Executive of McCracken County shall appoint two (2) members, and the Mayor and Judge-Executive shall jointly appoint one (1)member. C. Appointment of Board Members. All appointees shall serve a two (2)year term of office or until the member is replaced, at the pleasure of the appointing authority, being subject to removal with cause, as described herein. D. Removal of Board Members. Each appointed Board member shall be removable for "cause" due to inefficiency, neglect of duty, malfeasance or conflict of interest. Any member of the Board may be removed by their appointing authority, for cause, after a hearing by the appointing authority, and after at least ten (10) days' notice in writing has been given to the member, specifying the charges against the member. The finding of the appointing authority shall be final. A member subjected to removal proceedings may be represented by counsel. E. Board Compensation. Each member of the Board shall receive compensation in the amount of$200 per meeting attended for service on the Board and shall be reimbursed for all reasonable mileage and out-of-pocket expenses for Board business conducted outside of McCracken County. All such payments shall be charged to the 911 operating budget. F. Ethics. All members shall be bound by ethics policies enacted by the Parties in the performance of their duties as Board members. G. Board Officers. At the first meeting, the members shall elect a Chairperson and Vice- Chairperson by a majority vote,who shall serve during the first two (2)years. Subsequent appointments of Chairperson and Vice-Chairperson shall be made by a majority vote of the Board every two (2)years. H. Management Control of 911. The Paducah Police Department(hereinafter"PPD") shall serve as the "Management Control" of 911. In doing so, PPD shall be responsible for the management of 911, excepting those responsibilities specifically assigned herein to the 2 Board and the City's Finance Department. Responsibilities of PPD shall include, but not be limited to, the management of the National Crime Information Center ("LINK/NCIC") Database, the adoption of 911 policies and procedures relating to employment/personnel, implementing policies adopted by the Board that are in compliance with the Criminal Justice Information Services ("CJIS") Security Policies and/or Agreement, and the management of 911 employees, including but not limited to,hiring, firing, and discipline. The Chief of the Paducah Police Department or his/her designee shall serve as the "Criminal Justice Agency Director" ("CJA Director") of 911. I. Paducah-McCracken 911 Service User Committee. A 911 Service User Committee (hereinafter "User Committee") shall be created which consists of Paducah's Chief of Police or his/her designee, Paducah Fire Chief or his/her designee, McCracken County Sheriff or his/her designee, the Paducah-McCracken Office of Emergency Management Director or his/her designee, one member from each of the five County Fire Protection Districts, and one member from any other customer that shall hereinafter be served by 911. The User Committee shall meet quarterly or more often, as necessary. The User Committee members shall meet to discuss strategic issues and matters of mutual interest and concern and shall report to the CJA Director,as defined herein,those recommendations which the User Committee deems of significant import. The CJA Director shall consider the recommendations but is not required to implement said recommendations. However, if the CJA Director declines to implement said recommendations,the matter shall be referred to the Board for decision consistent with the provisions of IV(B)(vii). IV. BOARD POWERS,DUTIES,AND RESPONSIBILITIES A. Authority of Board. The Board shall be responsible for adopting a recommended annual operating Budget for 911, which shall be presented to the City and County by the Board Chairman no later than April I` of each year. B. Discharge of Duties. The Board shall discharge all duties and responsibilities conferred upon it by this Agreement in a manner serving the interests of the political entities,public safety agencies and the general public. The Board shall possess the authority, in fulfilling its duties and obligations as stated herein, to perform the following functions: i. Meet no less than on a quarterly basis, at dates and times that is within the discretion of the Board; the Board shall have authority to call Special-Called Meetings as necessary; a quorum shall be three (3) or more members; ii. Provide financial oversight, including adoption of an annual operating budget to meet the continuing expenditures of the organization; iii. Retain the services of consultants and other experts for purposes of upgrading equipment to operate a fully-integrated 911 dispatching facility, to the extent permitted by the operating Budget; 3 iv. Ensure a User's Committee, as more accurately described herein, is in place and that its recommendations and/or concerns are considered by the CJA Director, as described in Paragraph III(I)herein; V. Ensure that the revenues and expenditures of 911, administered by the City's Finance Department, are audited on an annual basis by a qualified Certified Public Accountant with the Report being presented to each Party to this Agreement within ten (10) days of receipt by the Board. vi. Enter into User Agreements and set rates related thereto. vii. Make any necessary changes to 911 Policies and Procedures,with guidance from the CJA Director, that do not violate LINK and/or CJIS policies, agreements, or laws. However, the Board shall not have authority to make any changes to 911 Policies and Procedures related to issues concerning employment and/or personnel but shall have the authority to make recommendations to the Paducah Board of Commissioners with respect thereto. C. Bi-Annual Report. The Board shall require the Board Chairman to report on a bi-annual basis to the respective Parties to this Agreement regarding matters relating to the provision of service, future plans, and general Board operations. V. FUNDING A. Funding. This Joint Venture shall be funded utilizing the following sources of revenue: (1)fees on wireless services, to the extent allowed by ordinances and Kentucky law; (2) parcel fees imposed by McCracken County and City of Paducah ordinances on real property located in McCracken County, with the Parties' fees to be the same, and with revenues to be shared equally; (3) any grants received by 911, PPD, and/or the Parties for provision of 911 Services; (4)user fees imposed on agencies (other than the Parties) utilizing the services of 911; and/or(5) any other lawful source of revenue. All 911 expenses, obligations, capital costs, and liabilities shall be shared equally by the Parties. The Parties agree that any 911 expenses, obligations, capital costs, and liabilities not paid due to a shortfall of revenue sources shall be shared equally between the Parties. Any revenues, including interest, in excess of expenses shall be retained by the City's Finance Department to be applied to 911's next Fiscal Year expenses. B. Collection/Remittance/Financial Administration. Collection of parcel fees shall be the responsibility of the County for all parcels located outside the City's jurisdiction and the responsibility of the City for all parcels located within the City's jurisdiction. Collection of user fees and CMRS/wireless service fees shall be the responsibility of the City. All fees, grants, and other sources of revenue collected by either Party or any third party for the provision of 911 services shall be remitted to the City Finance Department, which shall serve as the Financial Administrator for 911 and shall be responsible for ensuring 911 expenses, liabilities, and other obligations are paid. All funds collected for the operation of 911 shall be deposited in a separate account earmarked solely for expenses, 4 obligations, capital costs, and liabilities related to 911. The Parties agree that all revenues received and/or collected for the provision of 911 services, as described herein, shall be used solely for expenses related to the provision of 911 services. C. Landline Fees. The assessment of telephone landline fees shall cease. The City and County shall abolish all landline fees after parcel fees have been assessed and sufficient revenue has been collected. D. Budget. The Board shall prepare and adopt an annual operating budget for each fiscal year, appropriating anticipated revenue adequate to fund projected expenditures, consistent with the mission of the Board to be submitted to the McCracken County Fiscal Court and the Paducah City Commission by no later than April 1st of each year for approval by each respective legislative body. If the City and County are unable to reach agreement as to the operating budget prior to the applicable Fiscal year, the operating Budget shall remain as last approved by the Parties until such time the Parties can reach an agreement or until the Parties terminate this Agreement pursuant to the termination/withdrawal provisions set forth herein. E. Board Financial Duties. The Board shall perform, or cause to be performed, all financial activities and transactions consistent with generally accepted accounting principles and state law, including but not limited to, budgeting, procurement, fund accounting, and auditing services. F. Rates and Fees. The Board shall, on no less than a yearly basis, analyze all projected revenues and expenses and make recommendations to the City of Paducah and McCracken County by no later than March 1st of each year, any proposed amendments to existing Legislative Enactments relating to Funding of 911. VI. ADMINISTRATION A. Employees. All current City 911 employees shall remain employed by the City of Paducah at their current rate of pay and shall retain their current benefits. This Agreement does not affect the terms and conditions of their employment, nor should it be construed as a waiver of their at-will employment status. In no event shall this Agreement be interpreted or construed to create an employer-employee relationship between the County and personnel providing 911 Service. B. CERS Obligation. The City, as employer of 911 employees, acknowledges and accepts responsibility for the participation of any such eligible employees in the Hazardous Duty Retirement Program. C. Payroll and Accounting. Payroll, employee benefits, and all attendant accounting employee functions for 911 shall be performed by the City of Paducah.Any and all costs associated with payroll, accounting, and human resources concerning 911 shall be charged to the costs of operating 911 and included in the Budget. 5