HomeMy WebLinkAbout03-20-2024MINUTES OF MEETING APR 2 9 2024
OF THE BOARD OF DIRECTORS OF CITY CLERK
FOREST HILLS VILLAGE, INC.,
HELD MARCH 20, 2024
Pursuant to written notice to each of the directors, the monthly meeting of the Board of
Directors of Forest Hills Village, Inc., was held at 7:30 a.m. on March 20, 2024 at Little Castle
Restaurant. The following directors were present: Paul King, Brad Arterburn, and Shirley
Walker. Also present were Lori Knight, James Burgett, and David Denton
THE FOLLOWING BUSINESS WAS TRANSACTED:
ITEM I: Upon motion made by Ms. Walker, seconded by Mr. Arterburn, the minutes of
the meetings of October 10, 2023 were approved as written.
(Note: There are no minutes for the January 18, 2024 meeting as quorum was not
present. A brief memo regarding the event was prepared.)
ITEM II: An executive report was given primarily by Mr. Burgett. Various routine
staffing and operation matters were discussed including the February 2024 Operating Report. It
was explained that a materials delay has temporarily postponed construction of the concrete pad.
Mr. Burgett advised the Directors that, as a result of an ownership change at the
Henneberger Flynn Insurance Agency, "more markets" are said to be available to Forest Hills
Village. Mr. Russ Flynn is exploring this development and advising Forest Hills. Information is
incomplete at this moment, but current insurance coverage is unaffected. Some premium savings
appears "possible".
ITEM III: Ms. Knight presented the staff report as follows:
a. Forest Hills received 12 applications for rental units in February 2024, with 5
being approved, 3 being rejected, and 4 with no response.
b. Forest Hills has 123 active applicants on the waiting list as of February. The
breakdown of applicants is as follows: apartments -34, two-bedroom small -27, two-bedroom
large -7, 3 -bedroom small -25, 3 -bedroom large -30.
C. The occupancy rate for February 2024 was 97.22%.
ITEM IV: The February maintenance report involved 3 houses, 0 apartments, 2 water
heaters, 1 floor replacement, 2 sets of cabinets, and 126 maintenance requests for tenants were all
completed.
ITEM V: For purposes of discussion, staff presented a proposed budget in the amount of
$2,295,178.00 for FY 2024-2025. The aforesaid represents a $110,785.00 increase over the
preceding year. Various income and expense items were studied and deliberated. Among these
specifics drawing attention and examination were the following items:
a. A proposed 3% increase in salaries and wages and 403B pension plan. Will this
be across the board or will management receive separate consideration?
b. Employee car allowances.
C. Line 628, Employee and Other Insurance, is presented as an "estimate" — a new
carrier may be obtained.
d. The present $426,048.00 lease payment to the City of Paducah is "anticipated" to
increase by approximately 6% on January 1, 2025.
e. A crucial part in considering the proposed budget is a decision to continue or
increase the current rental rates. Staff explained tenants should be notified of any proposed rent
increase by not later than May 1, 2024. Staff presented a rate study and suggestions pertaining to
all units comparing current rates vs. $15.00 increase versus $20.00 or $25.00 increase. Any
increase would be across the board as to all size units. During the deliberations many scenarios
were considered by the directors. At the conclusion, the Chair presented the following motion,
seconded by Ms. Walker, and unanimously carried by all directors present:
MOVED that a $20.00 per month rate increase be implemented for
all units commencing in May 2024.
The Chair asked for an Executive Session at this point. All concurred. Ms. Knight and
Mir. Burgett left the meeting.
ITEM VI: Chair King wants all directors to study the draft as presented and be prepared
to vote on the new budget at the April meeting. In order to assist staff with reworking the
present draft, Mr. King will apprise staff of the director's thinking.
ITEM VII: The next meeting is scheduled for April 17, 2024.
There being no further business to come before the Board, the meeting adjourned.
Pre 4dent