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HomeMy WebLinkAbout11-28-2023Paducah -McCracken County Senior Citizens, Inc. Minutes Monthly Board Meeting Tuesday, November 28, 2023, at 8:00am Present Board Members- David Troutman, Cindy Mangrunt, Vicki Brantley, Carol Young, Dan Frazier, John Durbin, Lydia May, Simone Fearon, Karami Underwood, Robert Hernandez. Staff Present- Sarah Walker, Executive Director, Robin Ross, Assistant Director. Absent Board Members- Maggie Moore. Call to Order: David Troutman called the meeting to order at 8:04 am. Minutes from Last Month: Robert Hernandez made a motion to approve the October minutes. Lydia May seconded the motion. The motion passed unanimously. Committee Reports: Finance Committee: Vicki Brantley discussed the financial reports which had been provided by email and the Board portal prior to the meeting. She stated that the Center's profit and loss statement has improved significantly. She stated that the $100,000 Eckstein grant would be reclassified to the Administrative Fund but is being held in the Building Fund to earn a higher interest rate. She discussed the loss in E -Homes and the fact that Teresa's salary is all charged to E -Homes even though she does other things. It was decided that we would begin allocating her salary based on where her time is spent, and this will be calculated retroactively to July 1. 2023. Sarah Walker announced that Mount Zion Church had committed $10,000 for E -Homes supplies. These supplies will be purchased by the church and recorded in the Center's books as in-kind contributions. There were no questions regarding the check listing or credit card charges. Nominating Committee: David Troutman stated that he and Robert had met to discuss the candidates to till the Board vacancy. They recommend Jackie Caruthers based on their review of applicants. Robert Hernandez made a motion to approve Jackie Caruthers. Simone Fearon seconded the motion. The motion passed unanimously. Personnel Committee: Cindy Mangrum stated that there were no items to discuss. Bylaws and Policies Committee: The revised PTO Policy was provided to the Board prior to the meeting via email. Robin Ross brought up questions regarding when PTO starts and when new employees have the 10 days of PTO. It was decided that employees are eligible for PTO after 90 days and PTO will be prorated for the first year of service based on hire date. Robert will email the revised policy with these changes within the week. The Board will then vote by email. Director Report: Sarah Walker presented the Director's report (attached). She highlighted the donated meals and food from Paducah Meal Prep and Family Service Society. She also stated that the Center will be on Mug Monday again on WPSD TV. Sarah discussed the employee who had bed bugs in her [ionic and some related issues. The issues were discussed in detail and Sarah was encouraged to address the issue as she determines most appropriate based on the Personnel Policy. Sarah Walker discussed that the Kitchen Manager is only working three days a week and she believes we need a ftdl-time Kitchen Manager. The morale of the employees and the quality of the meals are being impacted. It was discussed that the Board approved the part-time status only if it worked for the Center. Sarah will meet with the Kitchen Manager and discuss options that work for the employee and the Center. Sarah Walker discussed the employee who was banned from the Center earlier this year. It was decided that she will meet with him and determine if return on a trial basis is appropriate. Assistant Director Report: Robin Ross had no report. Old Business • Building Update: David Troutman stated that he had heard from the architect, and it is going slow. They are working on the exterior, elevation, etc. and he hopes we will have additional information soon. John Durbin discussed that he had been contacted about the .59 -acre lot by the realtor who has the property listed. A new prospective buyer does not need the land and John told the realtor that we would possibly be interested in purchasing the lot for approximately $50,000. The lot cannot be sold until the deal for the entire property closes. Sarah stated that Atlas Physical Therapy is interested in sponsoring the fitness room in the new building. It was agreed that bids would need to be taken on sponsorships and Maggie Moore should be consulted for pricing options. • Fundraising Update: Sarah Walker discussed the Meals on Wheels fundraiser and stated that they have had several donations and some business support. • There was no update on the sign at the new Senior Center location. New Business • Made To Stay: Sarah Walker announced that Made To Stay will dissolve as of 12/31/23. She also stated that Nathan, who currently does the bookkeeping for Made to Stay and is with Four Rivers Accounting, wants to do the website and accounting for the Senior Center. I -Ie has presented a proposal to her which she will share with the Board. • Storage Unit for E -Homes: Sarah Walker was not able to get a storage unit for free, but she believes there is a chance of getting one from Graceland in January because they donate a set amount per year. • Robert Hernandez asked Sarah about the transition. She stated that it is going well, but she is juggling her duties. • The Christmas lunch is on December 21 and the Board will help again this year. • Christmas bonuses for staff were discussed. In the previous year, fill -time staff received $500, part-time staff received $250 and CSEP employees received gift cards for a smaller amount. Cindy Mangrum made a motion to approve bonuses in the same amounts as 2022. Robert Hernandez seconded the motion. The motion passed unanimously. Comments and Announcements • A staff photo was taken for the Center's Christmas cards. These will be distributed by the Meals on Wheels drivers. The Board will sign cards for congregate participants. These cards should be completed and returned to the Center by December 15. Adiournment Carol Young made a motion to adjourn at 9:30 am, Karami Underwood made the second. The motion passed unanimously. The next board meeting date is December 19, 2023, at 8:00am. The date was changed due to the Christmas holidays.