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HomeMy WebLinkAbout05-23-2023Paducah -McCracken County Senior Citizens, Inc. Minutes Monthly Board Meeting Tuesday, May 23, 2023, at 8:00am Present Board Members- Cindy Mang -111111, Maggie Moore, Vicki Brantley, Simone Fearon, Dan Frazier,'fon Shoulta. Robert Hernandez, Karanti Underwood, John Durbin. Staff Present- Matthew Martin, Executive Director, Robin Ross. Assistant Director. Call to Order: Cindy Mangrum called the meeting to order at 8:01 am. Minutes from Last Month: Robert Hernandez made a motion to approve the March minutes. Tom Shoulta second. The motion passed. Committee Reports: Finance Committee: Vicki Brantley shared financial reports with the board after the meeting date via email. The board discussed ways to make communication and collaboration with the accounting firm a smoother and more timely process. Thank you, Vicki, for your continued diligence and patience throughout this transition. Nominating Committee: One board vacancy needs to be filled. Robert asked board members to copy David on any emails of new member recommendations. Cindy asked if anyone wants to be an executive officer to let David or herself know. Personnel Committee: No report at this time Bylaws and Policies Committee: The board had several conversations about various policies and procedures that need to be updated. Robert and David need to meet. Robert will continue researching and beginning to stake the needed edits. Director's Report: See attachment presented by Matthew Martin. The Senior Prom was a huge success. Congrats to all the staff for a great,job and a perfect night forthe seniors. Assistant Director Report: Simone's husband met with Robin about the accounting process. He is confident that there are ways to update our systems to refine the process of documenting the Senior Center's financials. Simone's husband praised Robin's ability and hard work on this issue. Old Business: PTO Time: Robert and David are working to finalize the new policy on PTO time for the employees. Robert is working hard to update things in the policies and procedures handbook. There will be more to discuss at the June meeting. New Business: e Weapons Policy: Robert has done some research on a weapons policy for the Senior Center. The City has a policy that no weapons can be inside a city -owned building. Robert is going to pursue getting signage showing that this building does not allow any kinds of weaponry. • Emotional Service Pets Policy: an issue involving pets has arisen. Robert will do some research into emotional support animals and how seniors can be protected and also have the resources they need. Comments and Announcements • The land for the new building will be purchased on June 2nd. • Grants: No word from the City after Matthew applied for his most recent grant. Robert has researched potential grants to apply for and is Doing to email Matthew the list of available ones he's found. The board will follow up to see what Mattthew does with Robert's research. • Board Member Infonnation Binder: As Robert updates the policies, the board agrees that everyone needs to have an updated binder with all of the policies and procedures. Once the board has agreed on the updates, these will need to be made and circulated. Adiournment Tom Shoulta made a motion to adjourn at 9:17am, Karami Underwood second. The motion passed. The next board meeting date is June 27, 2023 at 8:00am.