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HomeMy WebLinkAbout03-28-2023Paducah -McCracken County Senior Citizens, Inc. Minutes Monthly Board Meeting Tuesday, March 28, 2023. at 8:00am Present Board Members- David Troutman, Cindy Milligram, Maggie Moore, Vicki Brantley, John Durbin, Robert Hernandez, Simone Fearon, Carol Young, Dan Frazier, Tom Shoulta, Lydia May. Staff Present- Matthew Martin. Executive Director, Robin Ross, Assistant Director. Call to Order: David Troutman called the meeting to order at 8:04ant. Minutes from Last Month: Vicki Brantley made a motion to approve the February minutes. Carol Young second. The motion passed. Committee Reports: Finance Committee: Vicki Brantley is struggling to get timely reports from the bookkeeper. The accounting firm is behind and has not given Vicki or Robin any answers on when they will be caught up. Simone had a suggestion for a way the books can be evaluated to see what direction the Senior Center needs to go in. Nominating Committee: Robert has begun gathering names and recommendations of potential board members. David asked if anyone had any suggestions to send them to Robert. Personnel Committee: Cindy has been working on job descriptions for the roles of Executive Director and Assistant Director to send to the PADD Office. Bylaws and Policies Committee: No report at this time. Director's Report: See attachment presented by Matthew Martin. Assistant Director Report: Robin updated the board on her recent conversations with the PADD Office on the Meals on Wheels program. The board discussed the situation with meal delivery to Marshall County and still plan to stop the delivery of those meals in the summertime. David has not had a response to his previously sent letter. Old Business: United Way: The United Way has granted the Senior Center $17,500 forthe E-Honnes program. This is :rest news! Matthew also shared that he has not heard from Lowe's since applied to get a lawn mower and nailer for E-HOmes. He said he would follow up this week and update the board as soon as he had news. Cindy has been looking for a used mower on Facebook Marketplace. Building Update: PFG W has surveyed the property and has not reported any issues to the Building- Committee. uildingCommittee. The board discussed some building details as they are hoping to finalize an official building plan soon. New Business: • Eckstein Grant: It's getting close to the time to apply for a grant from the Eckstein Charitable Foundation. The board discussed which areas of need they'd like to ask the Foundation to support this year. • Vacation/ Sick time modification for Staff: There are several options to change the policy around Vacation/ Sick Time Leave for the staff to improve it for the staff and the Senior Center. Multiple board members suggested that the Personnel and Bylaws & Policies Committees work together to draft a recommendation of the changes for the board to review. Jackson House staffing: Matthew has tried to have some productive conversations with leadership at the Jackson House. They are a for-profit organization now. They have still not sent the Senior Center the donations they owe. Matthew tried to suggest collaboration where a delivery person could be hired and split, Jackson House was not interested in this. The board suggested that they encourage the Jackson House to send those who wish to participate in the meals to the congregate meals hosted at the Senior Center. Comments and Announcements • Unfortunately, the kitchen has lost a cook. Adiournment Simone Fearon made a motion to adjourn at 9:36am, Jolin Durbin second. The motion passed. The next board meeting date is April 25, 2023 at 8:00am.