HomeMy WebLinkAbout01-23-2024Paducah -McCracken County Senior Citizens, Inc.
Minutes Monthly Board Meeting Tuesday, January 23, 2024, at 8:00am
Present Board Members- David Troutman, Cindy Mangrum, Vicki Brantley, Maggie Moore, Jackie
Carruthers, Dan Frazier, John Durbin (by phone), Karami Underwood, Robert Hernandez.
Staff Present- Sarah Walker, Executive Director
Absent Board Members- Simone Fearon, Carol Young
Call to Order: David Troutman called the meeting to order at 8:02 am.
Minutes from Last Month: Due to technology issues, minutes were not able to be presented. They will be
approved through email once they're fixed.
Audit Presentation: The board welcomes Nathan Crafton to present the audit report. Nathan shared the
report, as of June 30, 2023. In preparation of building, some investments were liquidated giving an influx
of cash which was shown. The purchase and ownership of the land is also shown. Statement of activities
shows an increase of $140K in grants. This is mostly due to the increase in support from PADD. The cost
of food for the meal program has increased significantly. There remains $38,444 of Employee Retention
Credit that has not been processed. Nathan provided comparative reports of the various programs. These
were requested by a board member last year and are for internal purposes only.
Committee Reports:
Finance Committee: Vicki Brantley. No financial reports for the month of December. Due to the
changes, this is not surprising. Transition has been rocky. Payroll is going very smoothly. Once Robin
returns, the transition will continue to develop. The new accountant has been very responsive and helpful
so far. Vicki is hopeful that financials will be able to be presented in February once the transition is
further established. The end of the relationship with the previous accounting frmi did not go as smoothly
as it could have.
Personnel Committee: No report this month.
Nominating Committee: Vicki will be finishing her term in June. The board would like to offer the
available seat to a former Made To Stay board member. Sarah has a few in mind who would be interested
in joining. Due to the natural affinity, this is an obvious pipeline when that transition time comes.
Bylaws and Policies Committee: The snowy/icy weather last week revealed an issue with the weather
policy for Meals on Wheels. The wording needs to be updated to give the Executive Director discretion to
make the decision to close the Senior Center. The current policy is based around the school systems'
decisions.
Director Report: See attached report from Sarah Walker. Sarah's intern is here and is active 3 days a
week. Sarah received a scholarship to attend a conference in May. The board requested an estimate of
expenses before deciding to approve. This is a great opportunity for Sarah to learn and network with the
directors/ staff of other senior centers across the country.
Old Business
• Building Update: Jeff Canter is still working on site design and construction planning. There's
been no change.
• Fundraising/ Grants update: The center will be receiving $1,000 from Kroger.
• Made To Stay has voted to dissolve as of March 31, 2024. David has sent a draft of bylaws and
language that will be implemented as this transition continues. Sarah has been able to educate
Made To Stay participants in the programs, events, etc the center offers and some have attended
events. The greatest challenge is transportation.
• Storage Unit for C -Homes: Sarah has a good lead on a donation to handle this issue.
New Business
• Introduction of Jackie Carruthers: Welcome! We're grateful to Have you.
Comments and Announcements
• None at this time.
Adjournment
Vicki Brantley made a motion to adjourn at 9:12 am, Cindy Mangrum second. The motion passed.
The next board meeting date is February 27, 2024 at 8:00am.