HomeMy WebLinkAboutMO #2866MUNICIPAL ORDER NO. 2866
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE AN AMENDMENT TO THE AGREEMENT
WITH TYLER TECHNOLOGIES IN AN AMOUNT OF
$8,925 RELATED TO THE ADDITION OF OPEN FINANCE
AND CAPITAL PROJECT EXPLORER, AND $22,800
RELATED TO AN INCREASE IN ANNUAL SAAS
MAINTENANCE FEES
WHEREAS, by Ordinance No. 2016-6-8373, the City and Tyler Technologies, Inc.
executed a contract for Tyler to provide software and related products and services that will
accommodate the City's data processing needs; and
WHEREAS, Ordinance No. 2018-6-8534 amended the contract to include 18 post
implementation days from the initial RFP response to be shared across all six phases; and
WHEREAS, Municipal Order No. 2142 amended the contract to allow for the $23,000
designated for conversions and forms to be used instead for 18 additional implementation days at a cost of
$22,950; and
WHEREAS, Municipal Order No. 2284 to amended the agreement with Tyler
Technologies to remove certain services and to add services related to the implementation of
Energov software; and
WHEREAS, Municipal Order No. 2333 amended the agreement with Tyler
Technologies to convert Codes & Permitting business process consulting costs to implementation
days for the Energov implementation, remove the Property Tax Enhancement for tax bill
installments and converting the budget to an additional property tax form and travel expenses, and
change the Statement of Work dates for property tax, payroll & HR and work orders; and
WHEREAS, Municipal Order No. 2352 amended the agreement with Tyler
Technologies to allocate funds from the travel line to the custom programming related to property
tax billing forms; and
WHEREAS, Municipal Order No. 2432 amended the agreement with Tyler
Technologies to remove $5,100 from the forms library, add $2,100 for 1.5 Energov implementation
days, add $2,800 for customer contact information conversions, reallocate 2 Munis implementation
days to 2 Energov implementation days, and reduce the Tyler contract amount by $200; and
WHEREAS, Municipal Order No. 2516 amended the agreement with Tyler
Technologies to convert unused Human Resources/Payroll conversions into implementation hours
for an increase to the contract in the amount of $940; and
WHEREAS, Municipal Order No. 2815 amended the agreement to remove the Fixed
Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap
increases to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023;
and to add resident Access Migration and Payroll with Employee Access Migration; and
WHEREAS, Municipal Order No. 2844 amended the agreement in the amount of
$2,995 for SaaS maintenance fees and credit card terminal fees as part of the change from
BridgePay to Tyler Payments as the processing gateway for credit card payments after December
31, 2024.
WHEREAS, in order to provide more financial transparency, the City of Paducah is
now desires to add the Open Finance Module, a Tyler Technologies product that directly integrates
with the general ledger and requires not manual process, which allows for near real-time integration
and publishing of financial data to the dashboard, and the Capital Project Explorer Module, to
create a dashboard for projects, such as the BUILD Grant and City Block Project, where citizens
can see budget, revenue and expenses specific to these projects.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City Commission hereby approves an amendment to
the contract with Tyler Technologies, Inc. in the amount of $8,925 for two modules, Open
Finance and Capital Project Explorer. Further, this action shall increase the cost of SaaS
maintenance fees by $22,800 per year.
SECTION 2. The City Commission does hereby authorize and instruct the
Mayor to execute the Amendment on behalf of the City.
SECTION 3. This expenditure shall be charged as follows:
• Module Expenditure: EAM Software 9.238 EQ 0022-000-70000-70007
Saas Maintenance Fees: Computer Software Maintenance 1000 -05 -GG -
00000 -00000-522020
SECTION 4. This Order shall be in full force and effect from and after the
date of its adoption.
George Bray, Mayor
ATTEST:
mdsay Parish, 'ty Clerk
Adopted by the Board of Commissioners, March 12, 2024
Recorded by Lindsay Parish, City Clerk, March 12, 2024
\mo\contract-software-amendment-tyler 3-2024