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Home My WebLink About2023 09 25 Minutes of the Regular Meeting of the BRAA Board of Directors - signed 1 | Page BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS SEPTEMBER 25, 2023 I. Call to Order and Roll Call At 3:31pm on September 25, 2023, the regular monthly meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Emily Roark, Vice-Chair of the Board. The Board Chair, Jay Matheny, arrived at the meeting shortly after the call to order, assumed chairmanship of the meeting, and presided throughout. This meeting was held in person at the airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting and for the purpose of conducting business, either in person or via Zoom. Directors in Attendance: Jay Matheny, Board Chair; Emily Roark, Vice-Chair; John Durbin, Treasurer; Jason Crockett (via Zoom); George Cumbee (via Zoom); Ashley Johnson; Dann Patterson; and Marshall Davis. Directors Absent: Jeff James and Jonas Neihoff. Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; David Riley, Secretary and Board Attorney; Jamin Heldt (CHA) (via Zoom); Mike Reiter; and various members of the local media. II. Approval of Board Minutes a. BRAA Regular Board Meeting Minutes 8/28/203 Director Johnson moved to accept and approve the minutes from the regular meeting of 8/28/2023. That motion was seconded by Director Davis. The motion passed by unanimous voice acclamation without opposition. The motion passed contingent upon correcting the date at the top of the minutes to 8/28/2023 and correcting the spelling of “hanger” to “hangar.” III. Approval of August 2023 Financial and Statistical Reports The report on this item was given by Treasurer/Director Durbin and the Executive Director. Following the direction and discussion by Director Durbin and the Executive Director, the Board reviewed a number of financial and statistical reports, including, but not limited to, Av Gas Sales; Jet A sales; Air Traffic Counts; Car Rentals; Parking Lot revenue. There was an extended discussion about some of the charges on the Airport’s credit card, specifically relating to marketing activities and expenses for the DC Fly-In hosted by the Chamber of Commerce. These questions were answered to the Board’s satisfaction upon review. Having received these reports, statistics, and information, Director Johnson moved to accept the August 2023 financial and statistical reports. That motion was seconded by Director Crockett. The motion passed by unanimous voice acclamation without opposition. 2 | Page IV. Executive Director’s Report While the Executive Director was at the DC Fly-In hosted by the Chamber of Commerce, the Airport received complaints from individuals with the rental car companies regarding the music and advertisements being played over the new terminal’s sound system. Their chief complaint was that the noise was interfering with the rental car companies’ ability to speak with clients over the phone. As a result, the Airport has turned off and isolated that area of the new terminal for the interim period. The Executive Director mentioned this as a potential detriment to advertising efforts. He will address and report to the Board on any future developments. a. EV Charging Stations This subject was raised to the Executive Director during the Chamber’s DC Fly-In. The new terminal parking lot has the infrastructure to install these charging stations. The Executive Director discussed potential installation and raised two issues: (1) who pays for the charging, and (2) how do vehicles get moved to when charging is completed, so that the vehicles are not occupying the charging station for an unnecessary/extended period. Chair Matheny gave some background on discussions during the Chamber’s DC Fly-In. He questioned whether there are grant opportunities to fund installation of any charging stations. The Executive Director will be attending a roundtable discussion with Paducah Power at the Chamber of Commerce to discuss more details and learn more about EV charging. Chair Matheny discussed contacting JPEC to see if there are grant opportunities for the utility. Currently, the rental car companies on site have not requested EV charging and do not have EV fleets. The Executive Director will continue to learn more about these opportunities and keep the Board updated. V. Old Business a. Airport Terminal Plaque This item was presented by the Executive Director and Director Patterson. There is a census of the Board to go ahead with a plaque. The more difficult consideration is who and what to list on the plaque and to ensure that names and other items are spelled correctly and correctly recorded. Director Patterson will move forward with development of a proof and final inclusion on the plaque and will report back to the Board. VI. New Business a. Approval of CMT Task Order FY2024-03 for the 2023 FAA Master Plan Update for an amount not to exceed $1,081,380.00. This item was presented by the Executive Director. There was a general discussion regarding the need for and contents of an Airport Master Plan and Airport Layout Plan, including financial implementation and how to increase income and income-generating opportunities at the Airport. The FAA will fund 90 percent of the cost of this item, requiring the Board to fund ten percent, or approximately $108,000. Given this amount, the Executive Director has an independent fee estimate performed, which returned an estimate slightly higher than the proposed amount. The Executive Director strongly recommended moving forward with this item, despite the cost, as it will create a foundation and blueprint for future development and is needed in order to secure future 3 | Page grant opportunities. Following this discussion and presentation, Director Johson moved to approve this item. That motion was seconded by Director Crockett. The motion passed by unanimous voice acclamation without opposition. b. Approval of Award of Contract to Jim Smith Contracting for the Runway 5/23 Rehabilitation Project for a not to exceed amount of $7,994,316.00. This item was presented by the Executive Director. Jim Smith Contracting, Inc. was the sole and only bidder on this project. The project will be paid 100 percent by federal and state funding. Following this discussion and presentation, Director Matheny moved to approve this item. That motion was seconded by Director Patterson. The motion passed by unanimous voice acclamation without opposition. c. Approval of CMT Task Order FY2024-04 for Construction Administrative Services for an amount not to exceed $593,180.00 for the Rehabilitate Runway 5/23 – Phase 2. This item was presented by the Executive Director. This project will be paid 100 percent by federal and state funding. Following this discussion and presentation, Director Johnson moved to approve this item. That motion was seconded by Director Roark. The motion passed by unanimous voice acclamation without opposition. d. Approval of FY2024 Contract for Services with McCracken County Fiscal Court. This item was removed from the agenda during the meeting, and no action was taken on it. e. Approval of a Joint Sewer Agency (JSA) and Barkley Regional Airport Authority (BRAA) Reimbursement Agreement for the installation of a Sanitary Sewer Line Extension to Barkley Regional Airport (BRA) for a not to exceed amount of $650,000. This item was presented by the Executive Director. This is the culmination of years’ long efforts to connect the Airport’s sewer system to JSA. JSA has been able to obtain a significant grant from the Delta Regional Authority for this project and will also provide some of its own funding for the project. The Airport’s contribution will be capped at $650,000 but could be less. The Airport’s funding will come from funds appropriated to the Airport by the state. Following this discussion and presentation, Director Davis moved to approve this item. That motion was seconded by Director Durbin. The motion passed by unanimous voice acclamation without opposition. VII. Executive Session (if needed) No executive session was needed. VIII. Adjourn Having concluded the Board’s regular business, Director Patterson made a motion to adjourn the meeting. That motion was seconded by Director Roark, and the motion passed by unanimous voice acclamation without opposition. The meeting was adjourned at 5:11pm. 4 | Page X Jackie "Jay" M. Matheny Board Chair X David Riley Board Attorney/Secretary Jackie M. "Jay" Matheny, Jr. (Oct 24, 2023 11:56 CDT) Jackie M. "Jay" Matheny, Jr. David Riley (Oct 24, 2023 15:26 CDT)