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HomeMy WebLinkAbout2023 08 28 Minutes of the Regular Meeting of the BRAA Board of Directors - signed 1 | Page BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE AIRPORT BOARD OF DIRECTORS ON JUNE 26, 2023 I. Call to Order and Roll Call At 3:34pm on August 28, 2023, the regular monthly meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Jay Matheny, Board Chair. This meeting was held in person at the new airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting and for the purpose of conducting business. Directors in Attendance: Jay Matheny, Board Chair; Emily Roark, Vice-Chair; John Durbin, Treasurer; Jason Crockett; George Cumbee; Ashley Johnson (via Zoom); Dann Patterson; Jeff James; and Marshall Davis. Directors Absent: Jonas Neihoff. Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Ben Stewart (standing in for David Riley, Secretary and Board Attorney); Parker Griffith, Marketing Director/Public Information Officer; Jamin Hedlt (CHA) (via Teams); Destin Nygard (Alliiance Architects); and __ Chair Matheny moved to appoint Ben Stewart as Secretary and Board Attorney for this meeting during David Riley’s absence. That motion was seconded by Director Davis. The motion passed by unanimous voice acclamation without opposition. II. Approval of Board Minutes a. BRAA Special Board Meeting Minutes 07/31/2023 Director Roark moved to accept and approve the minutes from the special meeting of 07/31/2023. That motion was seconded by Director Johnson. The motion passed by unanimous voice acclamation without opposition. III. Approval of July 2023 financial and statistical reports The report on this item was given by Treasurer/Director Durbin and the Executive Director. Following the direction and discussion by Director Durbin and the Executive Director, the Board reviewed a number of financial and statistical reports, including, but not limited to, that the financial condition was slightly under budget. Miscellaneous income was primarily from the US National Guard reimbursement for sanitary sewer repairs and approximately $1,000 was due to parking lot income. The Executive Director reported that he is still working on a Request for Proposals for parking lot revenue, and the sense of the Board was to ask the Board Attorney to assist in the drafting of an RFP for both this and the video wall. Conduit is in place for the parking lot payment equipment; it will be by cloud and will not need a server. The Board previously voted to have cashless parking only. The custodial expenses was less due to lack of payment of personnel for those duties during the period. A new custodian begins next 2 | Page week. Concerning utilities, there was discussion about heating water through the old terminal because the piping goes through to old terminal building to supply hangers that are still used. The new terminal expense was for the grand opening and related events. Contour is four months behind on payments. The Board discussed other delinquent accounts receivable. Having received these reports, statistics, and information, Director Durbin moved to accept the July 2023 financial and statistical reports. That motion was seconded by Director Crockett. The motion passed by unanimous voice acclamation without opposition. IV. Old Business a. Approval of CMT Task Order No. FY2024 – 02 for Air Service Development Services in an amount not to exceed $40,280.00. Chairman Matheny moved to remove the item from the table. That motion was seconded by Vice Chair Roark. The motion passed by unanimous voice acclamation without opposition. Director Crockett stated that taken together, he has changed his opinion on the matter especially due to the fact that Allegiant has indicated that it is not expanding anywhere. The Executive Director received a revised proposal today, though it was dated August 15, which reduced total fixed fee to $31,800. Harrison Earl with CMT was contacted by telephone then by Teams to discuss his most recent proposal. The revised proposal was effort to blend improving current service and recruiting new air service. Some money is investing on the current service, but most is devoted to obtaining new service (especially advocacy/advice against the rulemaking being considered by the FAA that would be detrimental to the type of service – i.e. a proposal that forces the public charter who have pilots under Part 135 to have the requirements of Part 121 (which is applied to larger passenger carriers). Director Durbin moved to accept the revised proposal. That motion was seconded by Director Crockett. The motion passed by unanimous voice acclamation without opposition. V. New Business a. Approval of a three (3) year Generator Maintenance Contract with Boyd Cat of Paducah for the New Terminal Life Safety Generator Maintenance. Vice Chair Roark moved to approve the contract. That motion was seconded by Director Cumbee. The motion passed by unanimous voice acclamation without opposition. b. Approval of Change Order No. 28 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract for an amount not to exceed $18,205.09 for FAA eligible reimbursable items. This change order addresses routing of sprinkler lines, electrical modifications required by state electrical inspector in the event one of the two generators is not operating, access panels in the baggage handling system, and state electrical inspector requirement to change the configuration of the TSA passenger door from a front mount to a side mount. FAA will reimburse for 84.1 percent of the cost. The Board discussed whether these items should have been contemplated and addressed in the design and bidding phase – whether these issues should be paid by the taxpayers or not. Mr. Nygardof Alliiance and Jamin Hedlt of CHA commented that the contingencies of 8 percent is allowed, 5 percent is expected, and currently is 3.4 percent. Director Davis moved to approve the change order. That motion was seconded by Vice Chair Roark. The motion passed by unanimous voice acclamation without opposition. c. Approval of Change Order No. 29 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract for an amount not to exceed $11,580.50 for Midwest FBO building 3 | Page Security Upgrades. The new terminal has a new security system and upgraded gate access around the airfield. However, the Midwest building security was not, as hoped, compatible with the new system. This is not FAA reimbursement eligible. It is expected that these new keypads would work with future anticipated changes to Midwest building. Vice Chair Roark moved to accept the change order. That motion was seconded by Director Durbin. The motion passed by unanimous voice acclamation without opposition. d. Approval of Change Order No. 30 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract for an amount not to exceed $17,864.08 for Terminal Curb Front and site work revisions. This change order includes exterior site work with four individual items: (1) additional concrete work for broom finish instead of exposed aggregate (cost is associated with the mock up of it); (2) additional concrete work on edges of paver sidewalks for additional boundaries and planter drainage, requiring a small shaft with porous rock for draining; (3) airport entrance on Fisher Road was designed for 480 volt driver which was no longer available, so a step-down transformer was used; and (4) changes to lighting balance on accent stone wall opposite the airport entrance sign and 2457drive. All but the accent wall opposite the sign have already been completed. No items in this change order are FAA reimbursement eligible. Vice Chair Roark moved to approve this change order subject to the discretion of Executive Director concerning fourth item. That motion was seconded by Director Davis. The motion passed by voice acclamation with one vote in opposition. e. Approval of Change Order No. 8 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 2, Airside Development Contract for a not to exceed amount of $00.00 for the installation of a lawn access apron. The Directors had reviewed the documents setting forth the change order item(s). Vice Chair Roark moved to approve the change order. That motion was seconded by Director Cumbee. The motion passed by unanimous voice acclamation without opposition. f. Approval of Change Order No. 6 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 6, Parking Lots Contract for a not to exceed amount of $00.00. The Directors had reviewed the documents setting forth the change order item(s). Director Durbin moved to approve the change order. That motion was seconded by Vice Chair Roark. The motion passed by unanimous voice acclamation without opposition. g. Approval of an FAA $8,180,685.00 grant for the Rehabilitation of Runway 5/23, Phase II. After discussion, Director Crockett moved to grant the Executive Director the authority to accept these grant funds on behalf of the BRAA. That motion was seconded by Vice Chair Roark. The motion passed by unanimous voice acclamation without opposition. h. Approval of a $981,963.00 FAA Grant for an Airport Layout/Master Plan Update. After discussion, Director Crockett moved to grant the Executive Director the authority to accept these grant funds on behalf of the BRAA. That motion was seconded by Director Durbin. The motion passed by unanimous voice acclamation without opposition. i. Approval of the purchase of $15,000,000 annual aggregate earthquake insurance for $20,000 from the Kentucky League of Cities. After discussion, Director Durbin moved to grant the Executive Director the authority to accept these grant funds on behalf of the BRAA. That motion was seconded by Director Crocket. The motion passed by unanimous voice acclamation without opposition. 4 | Page Note on the order of business: Due to the need for imput from those in attendance and constraints on time, the Board went into executive session as stated below) at this point in the new business. j. Approval of FY 2024 Contract for Services with the City of Paducah. After discussion, Director Crockett moved to approve the Contract and to authorize the Executive Director to execute a contract with the same terms with the McCracken County after making a counterproposal to that effect. That motion was seconded by Director Davis. The motion passed by unanimous voice acclamation without opposition. k. Agreement for Services with McCracken County. Director Durbin moved to authorize the Executive Director to sign a contract with McCracken County on the same terms as those with the City of Paducah (addressed in the immediately preceding item of New Business) and to authorize the Executive Director to make a counterproposal to McCracken County to that effect. That motion was seconded by Vice Chair Roark. The motion passed by unanimous voice acclamation without opposition. VI. Executive Session Chair Matheny moved to enter executive session pursuant to KRS 61.810(c) and (f). That motion was seconded by Director James. The motion passed by unanimous voice acclamation without opposition, and the Board entered executive session at 5:10 pm. Executive session ended at 6:24 pm. No action was taken in Executive Session. VII. Adjourn Having concluded the Board’s regular business, Director Durbin made a motion to adjourn the meeting. That motion was seconded by Director Cumbee, and the motion passed by unanimous voice acclamation without opposition. The meeting was adjourned at 6:26pm. X Jackie M. "Jay" Matheny Board Chair X David Riley Board Secretary and Attorney Jackie M. "Jay" Matheny, Jr. (Sep 27, 2023 19:11 CDT) JMM David Riley (Sep 27, 2023 21:36 MDT)