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HomeMy WebLinkAbout2023 05 22 Minutes of the Regular Meeting of the BRAA Board of Directors 1 | Page BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE AIRPORT BOARD OF DIRECTORS ON MAY 22, 2023 I. Call to Order and Roll Call At 3:31pm on May 22, 2023, the regular monthly meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Jay Matheny, Board Chair. This meeting was held in person at Midwest Aviation after being properly advertised and noticed. A quorum of Directors was present throughout the meeting, either in person or via the Zoom platform, and for the purpose of conducting business. Directors in Attendance: Jay Matheny, Board Chair; Emily Roark, Vice-Chair, John Durbin, Treasurer; Jason Crockett, Secretary; George Cumbee (via Zoom); Ashley Johnson; Jeff James; Dann Patterson; and Marshall Davis. Directors Absent: Jonas Neihoff Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Ben Stewart, (standing in for David Riley), Board Attorney; Jamin Hedlt (CHA) (via Zoom); Eddie Jones; Bill Bartleman; and various members of the local media. II. Appointment of Secretary Upon Chair Matheny’s announcement pursuant to a change in applicable law and the Bylaws, the Secretary of the Board is no longer required to be a member of the Board. Director Crockett nominated Board Attorney David Riley to serve as Secretary. The nomination was seconded by Director Johnson. No other nominations were made. Director Davis moved to close nominations; Director Durbin seconded; the motion carried and nominations closed. Director Patterson moved to appoint David Riley as Secretary of the Board; Director Roark seconded; the motion passed by unanimous voice acclamation without opposition. III. Approval of Board Minutes a. BRAA Regular Board Meeting Minutes 04/24/2023 Upon clarification of the date in the Agenda, Director Johnson moved to accept and approve the minutes from the regular meeting of 04/24/2023. That motion was seconded by Director Crockett. The motion passed by unanimous voice acclamation without opposition. IV. Finance Committee Report This item was presented by Director Durbin. The committee met on 5/17/2023, and discussed budget items but no votes or other actions were taken. Director Durbin stated that several items are uncertain given this will be the first year with a new terminal, which causes new efficiencies and diminished maintenance, but increased square footage and high technology 2 | Page items. The minutes of the Finance Committee were presented and distributed to the Board. Eddie Jones and Bill Bartleman address the Board Eddie Jones and Bill Bartleman, both of whom serve as commissioners on the McCracken Fiscal Court had requested to be placed on the Agenda to address the Board. Mr. Jones stated that in August 2022, the City of Paducah and McCracken Fiscal Court agreed to provide up to $3 million each for local funds and support for the new terminal project. After this agreement, the Kentucky legislature approved funds for the BRAA. Mr. Jones stated that sewer expansion for the airport was budgeted for $4.1 or $4.2 million but estimates now appears closer to $2 million. Mr. Jones suggested that BRAA return $1 million each to McCracken County and the City of Paducah. Mr. Jones further clarified that he was not before the Board on behalf of the City of Paducah. Mr. Bartleman made statements similar to those of Mr. Jones. Mr. Bartleman also expressed that he had attempted to and lobbied for additional funds for the airport with the General Assembly and/or Gov. Beshear. V. Approval of April 2023 financial and statistical reports The report on this item was given by Treasurer/Director Durbin and the Executive Director. Following the direction and discussion by Director Durbin and the Executive Director, the Board reviewed a number of financial and statistical reports concerning Airport operations, Passenger activity is improving and is above 2020 and 2021 but not yet back to 2022. Fuel sales are still lower because Contour isn’t buying as much fuel here and is buying the most in Charlotte. We knew this would be the case when selecting Contour. Having received these reports, statistics, and information, Director Cumbee moved to accept the April 2023 financial and statistical reports. That motion was seconded by Director Davis. The motion passed by unanimous voice acclamation without opposition. VI. Old Business None. VII. New Business a. Approval of Change Order No. 9 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 1, Site Development Contract for a not to exceed amount of $00.00. This item was presented by the Executive Director and covered a number of requested changes, including additional sod and concreate mowing aprons. Following discussion, there was a motion by Director Roark to approve Change Order No. 9 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 1, Site Development Contract. That motion was seconded by Director James and passed by unanimous voice acclamation without opposition. 3 | Page b. Approval of Change Order No. 5 to the Jim Smith Contracting, Inc. Airside Development– Package 2, Site Development Contract for a not to exceed amount of $00.00. This item was presented by the Executive Director and covered the additional costs of taxiway lights at an additional cost of $1,975, but due to the amount of cable being lower than original bid, the net change is zero dollars. Following discussion, there was a motion by Director Durbin to approve Change Order No. 5 to the Jim Smith Contracting, Inc. Airside Development– Package 2, Site Development Contract. That motion was seconded by Director Johnson and passed by unanimous voice acclamation without opposition. c. Approval of Change Order No. 3 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 6, Parking Lots Contract for a not to exceed amount of $00.00. This item was presented by the Executive Director and covered the additional costs of large boulders designed to prevent exiting the parking area without payment and a light pole for security camera with license plate reading technology lights with the net change of zero dollars. Following discussion, there was a motion by Director Davis to approve Change Order No. 3 to the Jim Smith Contracting, Inc. New Airport Terminal – Package 6, Parking Lots Contract. That motion was seconded by Director Cumbee and passed by unanimous voice acclamation without opposition. d. Approval of Change Order No. 25 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract for an amount not to exceed $3,294.75 for Overflow Roof Drains. This item was presented by the Executive Director and covered the additional costs of changing out 13 roof drains with two-inch overflow drains to 13 roof drains with six-inch overflow drains due to rainwater being regularly captured by the overflow drains rather than the primary drains. Following discussion, there was a motion by Director Crockett to approve Change Order No. 25 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract. That motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. e. Approval of Change Order No. 33 to the M.P. Lawson Construction, LLC Package 3, New Terminal for a not to exceed credit amount of $22,150 for the relocation of access control and security camera equipment from the old to the new Terminal Building. This item was presented by the Executive Director and covered the costs savings of relocating access control and security camera equipment, resulting in a credit of $22,150. Following discussion, there was a motion by Director Patterson to approve Change Order No. 33 to the M.P. Lawson Construction, LLC Package 3, New Terminal contract. That motion was seconded by Director Durbin and passed by unanimous voice acclamation without opposition. 4 | Page f. Approval of New Terminal office space lease with the Transportation Security Administration (TSA). This item was presented by the Executive Director and included the summary and review of the leased office space with TSA per the “short form” lease provide by TSA. Following discussion, there was a motion by Director Patterson to approve the lease. That motion was seconded by Director James and passed by unanimous voice acclamation without opposition. VIII. Executive Session (if needed) Chairman Matheny requested advice as to whether executive session was needed in light of the statements of Mr. Jones and Mr. Bartleman. Attorney Stewart advised that the Board enter into an executive session pursuant to KRS 61.810(1)(c) for the purposes of discussing proposed litigation. Director Roark made a motion to enter executive session pursuant to KRS 61.810(1)(c). That motion was seconded by Director Durbin and passed by unanimous voice acclamation without opposition. Having concluded the executive session, Director Davis made a motion to exit executive session. That motion was seconded by Director James and passed by unanimous voice acclamation without opposition. No action was taken in executive session. IX. Additional Business There was a motion by Director Durbin that the Board resolve that the City of Paducah and McCracken County honor the August 25, 2021 Interlocal Agreement and confirm that BRAA will use the $5.3 million from the State for “other airport improvements.” That motion was seconded by Director Roark. In discussion, Director Crockett expressed his view that the resolution was unnecessary given that it directs another entity over which BRAA has no authority to taken action. The motion carried by voice acclamation with one vote in opposition. X. Adjourn Having concluded the Board’s regular business, Director Johnson made a motion to adjourn the meeting. That motion was seconded by Director Crockett, and the motion passed by unanimous voice acclamation without opposition. The meeting was adjourned at 5:47pm.