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HomeMy WebLinkAbout2022 12 20 BRAA Minutes of Special Board MeetingMINUTES OF THE SPECIAL MEETING OF THE AIRPORT BOARD OF DIRECTORS ON DECEMBER 20, 2022 1 | Page BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE SPECIAL MEETING OF THE AIRPORT BOARD OF DIRECTORS ON DECEMBER 20, 2022 I. Call to Order and Roll Call At 4:05pm on December 20, 2022, a special meeting of the Airport Board of Directors was called to order by Emily Roark, Vice-Chair of the Board in accordance with KRS 61.823. This meeting was held via the Zoom video platform after being properly advertised and noticed. A quorum of Directors was present throughout the meeting via Zoom. Directors in Attendance (all via Zoom): Emily Roark, Vice-Chair; George Cumbee; Jason Crockett; Jonas Neihoff; John Durbin, Treasurer; Marshall Davis. Directors Absent: Jeff James; Dann Patterson; Ashley Johnson; and Jay Matheny, Board Chair. Others in Attendance (all via Zoom): Dennis Rouleau, Executive Director; Haylie Hobbs, Marketing Manager; David Riley, Board Attorney; Destin Nygard (Alliiance Architects); and various members of the local media. II. Pledge of Allegiance III. New Business a. Approval of New Terminal – Package #3, Change Order in amount not to exceed $18,650.88. This item was presented by the Executive Director and Destin Nygard and involves the New Terminal project. Baggage screening equipment used by the TSA must be transferred from the old terminal to the New Terminal to the new baggage screening room (known as Room 135). This equipment, and other new equipment to be used in the screening room, requires wider openings into the room than were previously provided in the plans. Motion by Director Neihoff to approve this item and change order in an amount not to exceed $18,650.88 to configure the baggage screening room in the New Terminal to accommodate TSA screening equipment. The motion was seconded by Director Durbin. A roll call vote followed with all Directors presenting voting in favor of the motion. The motion carried without opposition. b. Approval of New Terminal – Package #3, Change Order for the purchase of Beam Seating in the not to exceed amount of $43,435.01 This item was presented by the Executive Director and Destin Nygard. The Board MINUTES OF THE SPECIAL MEETING OF THE AIRPORT BOARD OF DIRECTORS ON DECEMBER 20, 2022 2 | Page previously went to bid for certain items/packages of furniture for the New Terminal project. The furniture covered by this proposed change order was not included in the bidding. This furniture, known as “beam seating” for the passenger waiting area was deliberately held out of the bidding of the main furniture package bidding. Beam seating is not handled by normal/typical furniture companies and is normally a direct sale. It was determined that the best way to procure this furniture was to have a change order through the New Terminal general contractor. The general contractor gas agreed to reduce its overhead and profit on this proposed change order from 15% to 8%. Director Crockett asked for clarification regarding why this is being proposed as a change order rather than bidding. Mr. Nygard responded that there are costs and time and effort to go through the bidding process. In the price range proposed here, the Board could spend a lot more on beam seating than this. Nygard said the beam seating in this proposed change order is in the “sweet spot” of quality and price. The proposed change order gives the Board the product needed while the bidding process may result in items of less quality that are not acceptable. Director Crockett expressed concern with what he sees as a potential circumvention of the bidding process. Mr. Nygard sought to answer the question and reassure the Board that this process has resulted in the product desired at a price that should be acceptable to the Board. Director Cumbee asked for clarification regarding why the purchase of terminal furniture in October 2022 did not include this item. The Executive Director and Mr. Nygard again explained the process and indicated that this is the this is the last furniture purchase for the new terminal project. Motion by Director Durbin approve this item and change order in an amount not to exceed $43,435.01. The motion was seconded by Director Roark. A roll call vote followed with all Directors present voting in favor of the motion. The motion carried without opposition. IV. Motion to Adjourn Motion by Director Crockett to adjourn the meeting. The motion was seconded by Director Cumbee and was approved by unanimous voice acclamation without opposition. The meeting was adjourned at 4:26pm.