HomeMy WebLinkAbout2022 11 29 Minutes of the Regular Meeting of the BRAA Board of Directors
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BARKLEY REGIONAL AIRPORT AUTHORITY
MINUTES OF THE REGULAR MEETING OF THE AIRPORT BOARD
OF DIRECTORS ON NOVEMBER 29, 2022
I. Call to Order and Roll Call
At 3:38pm on November 29, 2022, the regular monthly meeting of the Airport Board of
Directors was called to order by Jay Matheny, Board Chair. This meeting was held in-
person at Midwest Aviation after being properly advertised and noticed. A quorum of
Directors was present in-person throughout the meeting.
Directors in Attendance: Jay Matheny, Board Chair; Emily Roark, Vice-Chair; John Durbin,
Treasurer; George Cumbee; Jason Crockett; Dann Patterson; Marshall Davis; Jonas
Neihoff; and Ashley Johnson.
Director’s Absent: Jeff James.
Others in Attendance: Dennis Rouleau, Executive Director; Carol Creason, Administrative
Services/Terminal Manager; Haylie Hobbs, Marketing Manager; David Riley, Board
Attorney; Mike Reiter (CMT); Jamin Heldt (CHA Group); and various members of the local
media.
II. Pledge of Allegiance
III. Approval of Board Minutes
a. BRAA Regular Board Meeting Minutes 10/24/2022
Motion by Director Crockett to approve the minutes of the October 24, 2022,
regular meeting of the Board, seconded by Director Cumbee; passed by
unanimous voice acclamation without opposition.
IV. Approval of October 2022 Financial and Statistical Reports
The Executive Director presented the Board with the normal packet of information regarding the
Airports finances and statistics from October 2022, including pending accounts receivable,
passenger counts, air traffic counts, and fuel sales (both AvGas and Jet A). Following review and
discussion of these items, Director Durbin made a motion to receive and approve the October
2022 Financial and Statistical Reports. That motion was seconded by Director Crockett, and the
motion passed by unanimous voice acclamation without opposition.
V. Executive Director’s Report
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The Executive Director’s report was abbreviated given the length of the anticipated Executive
Session. However, the Executive Director highlighted the beginning of air service by Contour on
December 6, 2022, and the events and celebrations planned for that event.
VI. New Business
a. Approval of New Terminal – Package #1, Site Development, Construction Change
Order No. 5 for a not to exceed amount of $0.00.
This item was presented by the Executive Director and Jamin Heldt of CHA. This
item is a request by Jim Smith Contracting, Inc. to extend some of the time under
its contracts by 90 days to allow for additional time to complete those contracts
and to align all its contracts with the same substantial completion date. The FAA
supports this request and extending the completion date is not anticipated to
delay the opening of the New Terminal.
Following a discussion, Director Crocket moved to approve this item and grant Jim
Smith Contracting, Inc., a 90-day extension to their Package #1 Construction
Contract. That motion was seconded by Director Neihoff and passed by
unanimous voice acclamation without opposition.
b. Approval of New Terminal Package #2, Airside Development, Construction
Change Order No. 2 for a not to exceed amount of $0.00.
This item was presented by the Executive Director and Jamin Heldt of CHA. It is
the same as the first item under new business on the agenda and is a request to
extend the Package #2 Construction Contract awarded to Jim Smith Contracting,
Inc. by 60 days.
Following a discussion, Director Cumbee moved to approve this item and grant
Jim Smith Contracting, Inc., a 60-day extension to their Package #2 Construction
Contract. That motion was seconded by Director Crockett and passed by
unanimous voice acclamation without opposition.
c. Approval of New Terminal – Package #6, Parking Lots, Construction Change
Order No. 1 for a reduced amount of $273,910.
This item was presented by the Executive Director. This item has been brought at
the request of the FAA. Originally, the Board approved movement of these funds
to Package #1 in September 2022. This change order merely reduces Package #6
by the same amount, resulting in a zero-cost change to the entire project. This is
more of an administrative and account change, rather than a substantive one.
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Following a discussion, Director Roark moved to approve this item. That motion
was seconded by Director Patterson and passed by unanimous voice acclamation
without opposition.
d. Ratify the actions of the Executive Director for approving the Woodall Roofing &
Construction FBO Roof Improvements Change Order #1 for a not to exceed amount of
$15,935.12.
This item was presented by the Executive Director and Mike Reiter of CMT. In short,
design and material items changed during the FBO roof project and due to weather and
supply chain concerns, the Executive Director directed the contractor to proceed so that
the project could be completed. The total cost of this change was $15,935.12. CMT has
agreed to cover the cost of and reimburse the Airport for this amount.
Following a discussion, Director Roark Crockett moved to approve this item. That
motion was seconded by Director Neihoff and passed by unanimous voice
acclamation without opposition.
VII. Executive Session.
Two executive sessions were held at this meeting.
Director Crockett made a motion to enter executive session under KRS 61.810(f). That
motion was seconded by Director Cumbee and passed by unanimous voice acclamation
without opposition. The Board entered the first executive session at 4:37pm.
The Board came out of and exited the first executive session at 5:15pm. After exiting, the
Board engaged in a discussion about the salary and benefits of the Executive Director and
end of the year staff bonuses. Director Durbin made a motion to set the Executive
Director’s salary at the amount stated in the meeting and to provide him with a
retroactive cost-of-living adjustment that had been provided to other employees.
Director Durbin also moved to allocate $15,000 for end-of-the-year bonuses, with
$10,000 to be provided to the Executive Director and the remainder to be divided among
staff at the Executive Director’s discretion. That motion was seconded by Director Roark
and passed by unanimous voice acclamation without opposition.
The Board then entered its second executive session. Director Roark moved to enter
executive session under KRS 61.810(c) to discuss proposed litigation and under KRS
61.810(g). That motion was seconded by Director Crockett and passed by unanimous
voice acclamation without opposition. The Board entered the second executive session
at 5:25pm.
Following the second executive session, Director Davis made a motion to exit executive
session; Director Roark seconded that motion; the motion passed by unanimous voice
acclamation without opposition and the Board exited the second executive session at