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Home My WebLink About2022 08 22 BRAA Minutes of Regular Board Meeting - signed 1 | Page BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE AIRPORT BOARD OF DIRECTORS ON AUGUST 22, 2022 (1) Call to Order and Roll Call At 3:35 pm on August 22, 2022, the regular monthly meeting of the Airport Board of Directors was called to order by Jay Matheny, Board Chair. This meeting was held in-person at Midwest Aviation after being properly advertised and noticed. A quorum of Directors was present throughout the meeting. Directors in Attendance: Jay Matheny, Board Chair; Emily Roark, Vice-Chair; John Durbin, Treasurer; George Cumbee; Jason Crockett; Dann Patterson, Marshall Davis, and Ashley Johnson. Directors Absent: Jeff James and Jonas Neihoff. Others in Attendance: Dennis Rouleau, Executive Director; Carol Creason, Administrative Services/Terminal Manager; Haylie Hobbs, Marketing Manager; David Riley, Board Attorney; Mike Reiter, CMT (via Zoom); April Meyer (Alliiance Architects); Casey Jones (CHA Group); and Clint Weimer (CHA Group), and various members of the local media (both in person and via Zoom). (2) Pledge of Allegiance (3) Approval of Board Meetings (a) July 25, 2022, Regular Meeting Motion by Director Crockett to approve the minutes of the July 25, 2022 regular meeting of the Board, seconded by Director Davis; passed by unanimous voice acclamation without opposition. (4) Approval of Items within the Consent Agenda A motion to approve the items within the Consent Agenda was made by Director Cumbee, seconded by Director Crockett; passed by unanimous voice acclamation without opposition. (5) Consideration of Items Removed from Consent Agenda None (6) Approval of June 2022 Financial and Statistical Reports The Executive Director gave this report to the Board, the highlights of which are as follows. Because of the uncertainty regarding the change from Skywest, and the adjustment to the remaining Skywest flight schedules, passenger counts, and parking lot revenues are down. Fuel sales continue to be lower, given the high price of fuel. Various P/L and accounts receivable statements were reviewed by the Board and questions regarding them were answered by the Executive Director. 2 | Page Having heard these reports and received this information Director Durbin moved to approve them, seconded by Director Davis; passed by unanimous voice acclamation without opposition. (7) Board Chair comments (a) CVB Video Wall Discussion This item was presented by the Board Chair, Jay Matheny, and Destin Nygard of Alliiance Architects. As currently planned, the new terminal will have three 75-inch TV display above or near the arrival’s baggage claim. The Airport was recently approached by the Convention and Visitors’ Bureau (“CVB”) about potentially partnering on an upgrade of this location and conversion to a video wall display. The potential cost for this conversion is estimated to be approximately $100,000, and, based on initial discussion, the CVB may be willing to partner for 50 percent of the cost. The Board was generally interested in this conversion, but this item required no official action by the Board. The Board Chair will coordinate with CVB and will report back to the Board. (8) Executive Director’s Report (a) Contour Update No news or updates, but the Executive Director expects to receive approval form the DOT later this week, after which Contour will begin service in 60 days. (b) Airfield Marking Project This project is ongoing, and the company completing the work should return from Birmingham, AL soon to complete the project. (c) Midwest Aviation Roof This project is anticipated to be completed by November (d) Audit Kemper CPA Group has completed the on-site portion of the audit and continues to work toward completion. (e) Sanitary Sewer Extension Project This project is ongoing and work on the plan route and drawings is progressing. The Executive Director is work on location other potential sources of funding for this project. (f) Terminal Update Because of meeting time constraints, no update was given on this item. 3 | Page (g) Coordinate with the Terminal Artist Because of meeting time constraints, no update was given on this item. (h) Marketing Haylie Hobbs presented this item. She is working on short, 15-minute presentation to give to local businesses and organizations about the Airport, the new termina, Barkley Blue Skies Alliance, and air service development. (9) Old Business None (10) New Business (a) Approval of Package Six (6), award a construction contract to Jim Smith Contracting Company, LLC for Base Bid, Additive Alternate No. 1 and 2 in the not to exceed the amount of $3,986,277.50. This item was presented by the Executive Director and Casey Jones of CHA Group. This is for the parking lots and related items at the new terminal project. The bids came back favorably, allowing for the additions of the additive alternates. Jim Smith was the only responsive bidder for this item. Motion by Director Durbin to approve and award Package Six (6) to Jim Smith Contracting Company, LLC for a not to exceed amount of $3,986,277.50; seconded by Director Roark; passed by unanimous voice acclamation without opposition. (b) Approval of a change order to the Package 3 Terminal Project with MP Lawson for not to exceed the amount of $1,339,995.00. This item was presented by the Executive Director, Casey Jones of CHA Group, and Destin Nygard of Alliiance Architects. This work was built into the Package 2 project, but when bid in conjunction with that Package, this work was not awarded because of high cost and high bids. This work was then pushed back and offered to MP Lawson, which is currently on site, as a change order. It was reasonable to offer MP Lawson this change order from a coordination perspective since they are on site to reduce mobilization costs. MP Lawson’s bid was more than $100,000 below the other bid received from Jim Smith Contracting. Motion by Director Crockett to approve a change order to the package 3 Terminal Project with MP Law for a not to exceed amount of $1,339,995.00; seconded by Director Cumbee; passed by unanimous voice acclamation without opposition. (c) Approval of New Terminal, Package Seven (7), Terminal Public & Administration Suite Furniture. This item was presented by the Executive Director and the Chair of the Board. Thereafter, the Board had a discussing regarding the ability to award a contract to a non-low bidder and the Board’s general preference for supporting local businesses, when possible. 4 | Page Following this discussed, Director Durbin moved to accept this low bid on this item, which was made by Munson Business Interiors; the motion was second by Roark; a voice vote was held and all directors voiced in favor of awarding the contract to Munson Business Interior, except for Director Cumbee, who voted against the motion. The motion passed by a vote of 7 to 1. (d) Approval of New Terminal Office Furniture purchase from Petter Business Systems for not to exceed amount of $49,839.07. This item was presented by the Executive Director. The Executive Director was able coordinate with Omni Partners, a joint purchasing organization of which the Board is a member. Doing so also allowed this item to be awarded to Petter Business Systems, a local company. Motion by Director Patterson to approve the purchase of the New Terminal Office Furniture from Petter Business Systems for a not to exceed amount of $49,839.07; seconded by Director Johnson; passed by unanimous voice acclamation without opposition. (e) Approve the disposal and sale of BRAA surplus property. This item was presented by the Executive Director. The Executive Director proposed the sale of four items (Ford Explorer, golf cart, copier, Ford truck), which are no longer needed and are surplus property for the Board and Airport. Motion by Director Roark to approve making these items surplus property and authorizing the Executive Director to try to sale them; seconded by Director Durbin; passed by unanimous voice acclamation without opposition. (f) Capital Budget This item was presented by the Executive Director. The Executive Director presented the Board with nine (9) items covering various capital expenditures. The total amount for all nine items was $883,000. Notably, even if the proposed capital budget is approved, the Board would still be required to approve any actual purchase or expenditure on any of these nine items. Motion by Director Crockett to approve the FYE, June 2023 Capital Budget as presented by the Executive Director; motion seconded by seconded by Director Durbin; passed by unanimous voice acclamation without opposition. (g) Contract for Services with City of Paducah Following a brief discussion, Director Crockett made a motion to table this item; that motion as seconded by Director Cumbee; passed by unanimous voice acclamation without opposition and the item was tabled until the next regular meeting of the Board. (11) Executive Session (KRS 610.810(1)(g) and (1)(n)). A motion was made by Director Davis to enter into executive session under the foregoing exemptions to the open meetings act; seconded by Roark; pass by unanimous voice acclamation without opposition. 5 | Page A motion to exit executive session was made by Director Patterson; seconded by Director Durbin; passed by unanimous voice acclamation without opposition. No action was taken in executive session. (12) Adjourn A motion to adjourn was made by Director Johnson; seconded by Director Roark; passed by unanimous voice acclamation without opposition. Meeting adjourned at 5:44pm. X Jackie (Jay) M. Matheny Board Chair X Jason Crockett Board Secretary Jackie M. "Jay" Matheny, Jr. (Oct 5, 2022 21:52 CDT) Jackie M. "Jay" Matheny, Jr.Oct 5, 2022 Oct 6, 2022