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Home My WebLink About01-23-2024January 23, 2024 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, January 23, 2024, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). INVOCATION Commissioner Henderson led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. Mayor Bray presented a Duke of Paducah to Jonathon Pendergrass, Regional Program Manager at the Paducah Career Center. Communications Manager Pam Spencer provided the following summaries of additional presentations: "FY2023 Annual Comprehensive Financial Report Presentation Finance Director Jonathan Perkins and David Hampton of Kemper CPA Group, LLP provided an overview of the City's Annual Comprehensive Financial Report which includes the City audit. The audit is required by State law; however, the Report is a voluntary document that the City prepares to provide additional information and transparency to the public. The report is for the fiscal year that ended June 30, 2023. The audit states that there are no findings of deficiencies related to the financial statements. For 32 consecutive years, Paducah has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA). To learn more about Paducah's finances, Perkins suggests reading the following two documents: • Annual Comprehensive Financial Report — specifically pages 14 through 29 of the most recent audit • Popular Annual Financial Report (PAFR) — this is the first year for this summary document. Perkins added a comparison of revenues and expenditures from the City's main operating fund, the General Fund, for the past three years to show the good financial management by the City and growth in revenue. Perkins said revenues are solid and trending in the positive direction. For FY2023, revenue exceeded city expenditures by nearly $4.5 million." "Paducah Public Schools Community Schools Grant Presentation Community Schools Director Allen Treece for Paducah Public Schools outlined the Community Schools grant and his role in this new position for the school district. Treece was named Community Schools Director late last year with the position funded through a grant from the Prichard Committee's Kentucky Community Schools Initiative. The goal is to boost education and economic well-being outcomes. Treece said the program will work to get the community involved, review current educational programs, and look at ways to reduce or remove educational barriers for our students. Twenty school districts including Paducah Independent and McCracken County are included in this initiative. Treece says Morgan Elementary and Paducah Tilghman High School will be the focus schools for Paducah. Treece explained that the first in a series of community meetings to help support both the McCracken County and Paducah Public schools will be in February. Treece also discussed a proposed partnership with the City to bring back work -based learning through the summer youth program. David Anderson attended the meeting and talked about the impact the Summer Youth Program had on him as a youth." CONSENTAGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the January 9, 2024, Board of Commissioners Meeting I(B) Receive and File Documents: Deed File: 1. City of Paducah, Evergreen Development, Mark Ashburn, Master Commissioner Katterjohn Building — No Commission Action — January 23, 2024 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). 2. Closure of 31,659 sq. ft. of Plum Street and 111,331 Sq Ft of Brower Circle — ORD 2023-08-8788 a. City of Paducah to Billy R. Thompson, Trustee of Revocable Trust of Billy R. Thompson, and Sharon F. Thompson, Trustee of the Revocable Trust of Sharon F. Thompson DB D1493, page 256 b. City of Paducah to Joseph H. and .lean B. Frampton — DB D1493, page 260 c. City of Paducah to Barkley Woods, LLC — DB D1493, page 264 d. City of Paducah to James S. Gwinn, Jr. and Anne F. Gwinn — DB D 1493, page 269 Contract File: 1. Contract For Services — Paducah -McCracken County Habitat For Humanity — Signed by Daron Jordan, City Manager 2. Innovative Sports Surfacing — Keiler Park - $51,425 — MO 42839 3. Pyro Shows, Inc. — Independence Day fireworks - $39,975 — MO 42840 4. Harper Construction, LLC — 2024-2025 Concrete Program — MO #2841 Bids and Proposals File: 1. City of Paducah Fire Feasibility Study — MO 92617 a. Brandstetter Carroll, Inc. — See also MO 42675 b. PFGW 2. Playground Equipment and Resurfacing — Keiler Park MO #2839 Innovative Sport Surfacing 3. 2024-2025 Concrete Program — MO #2841 Harper Construction I(C) Reappointment of Edward Hely to the Electric Plant Board. Said term shall expire a February 6, 2028. I(D) Appointment of Mark Anderson to the Civic Beautification. Said term shall expire JuIv 1, 2027. I E Personnel Actions I(F) A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH THE BALLARD FISCAL COURT, TO PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME MO #2842; BK 13 I(G) A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO MAKE PAYMENT TO ASSETWORKS, INC. IN THE AMOUNT NOT TO EXCEED $230,000 FOR YEAR ONE (1) AND NOT TO EXCEED $40,000 PER YEAR FOR YEARS TWO (2) THROUGH FIVE (5) FOR WORK ORDER, INVENTORY, AND ASSET MANAGEMENT SOFTWARE FOR THE PUBLIC WORKS AND PARKS DEPARTMENTS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO #2843; BK 13 I(H) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES IN AN AMOUNT OF $2,995 RELATED TO AN INCREASE IN SAAS MAINTENANCE FEES AND CREDIT CARD TERMINAL FEES MO 92844; BK 13 I(I) A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A FY2025 HIGHWAY SAFETY GRANT IN THE AMOUNT OF $41,000 THROUGH THE KENTUCKY TRANSPORTATION CABINET FOR OVERTIME PAY FOR OFFICERS AND THE PURCHASE OF FOUR (4) MOVING RADAR UNITS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO 92845; BK 13 1(J) A MUNICIPAL ORDER ADOPTING THE PURCHASE ADD REGIONAL MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN 2023 UPDATE FOR THE CITY OF PADUCAH, KENTUCKY MO #2846; BK 13 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). January 23, 2024 RESOLUTION NUCLEAR READY COMMUNITY AND REAFFIRMING SUPPORT TO REINDUSTRIALZE THE U.S. DEPARTMENT OF ENERGY SITE Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION DECLARING THE CITY OF PADUCAH, KENTUCKY A NUCLEAR READY COMMUNITY AND REAFFIRMING SUPPORT TO REINDUSTRIALIZE THE U.S. DEPARTMENT OF ENERGY SITE." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO BK 13) MUNICIPAL ORDERS APPROVE THE SPORTS TOURISM COMMISSION RECOMMENDATION FOR THE PADUCAHSPORTSPARK Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING THE PROPOSED CONSTRUCTION PLANS FOR THE PADUCAH SPORTS PARK AS RECOMMENDED BY THE MCCRACKEN COUNTY SPORTS TOURISM COMMISSION AND IN ACCORDANCE WITH THE INTERLOCAL COOPERATION AGREEMENT FOR THE DEVELOPMENT AND OPERATION OF THE PADUCAH-MCCRACKEN COUNTY ATHLETIC COMPLEX." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO 42847; BK 13) SOLID WASTE FEE CHANGES Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE SCHEDULE OF FEES AND CHARGES FOR SOLID WASTE PICK UP PURSUANT TO THE SOLID WASTE ORDINANCE, CHAPTER 94, SOLID WASTE, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO 92848; BK 13) CONTRACT EXTENSION FOR DOG PARK CONSTRUCTION PROJECT Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of Commissioners adopt A Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 1 TO THE CONSTRUCTION CONTRACT WITH EVRARD-KENTUCKY DIVISION, INC., FOR THE CONSTRUCTION AND RELOCATION OF DOG PARKS IN NOBLE PARK TO EXTEND THE CONTRACT BY THIRTY (30) CALENDAR DAYS AND TO REMOVE THE INSTALLATION OF TWO (2) SHELTERS FROM CONSIDERATION OF LIQUIDATED DAMAGES UNTIL AFTER THE FINAL COMPLETION DATE OF APRIL 5, 2024, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO #2849; BK 13) ORDINANCE ADOPTION ACCEPTANCE OF WOODLAND PROPERTY ON PINES, LLC SUBDIVISION Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 3315 PINES ROAD; AUTHORIZING THE MAYOR TO EXECUTE THE FINAL PLAT OF SUBDIVISION FOR THE WOODLAND January 23, 2024 PROPERTY ON PINES, LLC, ACCEPTING THE IRREVOCABLE LETTER OF CREDIT IN AN AMOUNT OF $350,000 AS SURETY FOR COMPLETION OF THE PUBLIC IMPROVEMENTS, ACCEPTING THE DEDICATION OF THE PUBLIC RIGHT OF WAY AND EASEMENTS AS SHOWN ON SAID FINAL PLAT, AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT." This Ordinance is summarized as follows: This Ordinance approves the final report of the Paducah Planning Commission on the proposed final subdivision for the property known as Woodland Property on Pines, LLC, Subdivision and accepts the dedication of the public right-of-way and public utility easements shown on the plat. Further, the City hereby accepts Irrevocable Letter of Credit No. 402 in the amount of $350,000 for surety of the completion of the street, curbs, gutters, stormwater management and right-of-way in the development that meets the minimum standards required by the City of Paducah Engineering Department pursuant to the City of Paducah Code of Ordinances. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (ORD #2024-01-8803; BK 37) COMMENTS COMMISSIONER HENDERSON Commended Amie Clark and the Parks Staff on their work regarding the Civic Center. CITY MANAGER There will be a joint meeting with the Fiscal Court on Thursday, January 25, 2024, at 5:00 p.m. to discuss the next phase of the City -County Comprehensive Plan. The meeting will be held in City Hall. MAYOR Commended Chief Kyle, Deputy Chief of Fire Prevention Greg Cherry, and the Fire Department on their handling of the Noble Lodge condemnation and tenant relocation. Commissioners Guess, and Smith commented on this issue further. Commissioner Wilson commended our local non -profits for their assistance in the relocation of the tenants. ADJOURN Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). TIME ADJOURNED: 6:15 p.m. ADOPTED: February 13, 2024 ATTE$jT: /./ mdsay R. Paris , City Clerk