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Home My WebLink About01-09-2024January 9, 2024 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, January 9, 2024, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). INVOCATION Commissioner Guess led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. PUBLIC COMMENTS Carrie Hopper, Cheryl Sleboda, Chad Beyer, John Berry and Carla Berry all spoke regarding loud music and enforcement of the noise Ordinance in downtown Paducah. PRESENTATION Communications Manager Pam Spencer provided the following Summary: Paducah Sports Park Presentation "Jim Dudley with McCracken County Sports Tourism Commission and Architect Jeff Canter with Peck Flannery Gream Warren provided an update on the outdoor sports complex, the Paducah Sports Park, that will be constructed at the former Bluegrass Downs site and Stuart Nelson Park. The McCracken County Fiscal Court heard this presentation at its meeting on Monday. After hearing the presentation and based on the interlocal agreement, the City Commission and Fiscal Court have 20 days to approve the release of the documents to bid. Both government entities are tentatively scheduled to vote on the design documents at their next meetings in two weeks. Canter said the construction documents are 95% complete for the Paducah Sports Park. Once the documents are approved by both the City and County, the project will be placed out to bid for construction. After a one- year construction period, the goal is for the facility to open in 2025. At this time, the estimated cost of the facility's construction is $65 million. However, the actual cost will not be known until bids are received and reviewed. The design includes five rectangular fields and five diamond-shaped fields that can be configured in a variety of ways and sizes. These multi -use, synthetic turf fields can incorporate soccer, baseball, softball, rugby, or football. The Paducah Sports Park also will use the former Bluegrass Downs grandstand next to the championship field. The grandstand will have an indoor concourse area and concessions along with dining and retail space. The grandstand can hold approximately 900 to 1000 people. Electrical conduits are included to allow the possibility of concerts on the championship field. Other design features include a memorial to Dr. Stuart Nelson, shelter and restroom facilities, picnic and playground areas, pickleball and basketball areas, 10 buildings including the grandstand, and a significant amount of parking. The Bluegrass Downs side of the park will contain 682 paved parking spaces, and Stuart Nelson will have 535 parking spaces. Counting overflow parking on gravel or grass and the permanent paved spaces, the total number of parking spaces is 1740. The Disc Golf Course currently at Stuart Nelson Park will see a reconfiguration since the Paducah Sports Park will be using some of the disc golf space. Three holes will be relocated. Over the past four years, the project has included research and analysis, stakeholder engagement, and master planning. The Paducah Sports Park has the following principles 1. Become a regional destination for athletic tournament play. 2. Provide high quality athletic experiences for the local community. 3. Further develop the unique brand and identity of Paducah and McCracken County. With an expectation of holding approximately 42 tournaments per year, the McCracken County Sports Tourism Commission estimates that the facility could generate a local economic impact of $131 million in its first five years of use." January 9, 2024 CONSENTAGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the December 11 and December 12, 2023, Special Called Meetings of the Board of Commissioners I(B) Receive and File Documents: Minute File: 1. Notice of Special Called Joint Meeting Board of Commissioners and the McCracken County Fiscal Court dated December 11, 2023 2. Notice of Special Called Meeting of the Board of Commissioners dated December 12, 2023 Contract File: 1. Residential Infill Agreement with EMD Properties, LLC — LaBarri Subdivision — ORD 2023-11-8796 2. Telecommunications Franchise Agreement with Ritter Communications - ORD 20223-12-8798 3. Notice of Award — Construction of Relocated Dog Parks, Bob Noble Park — MO #2833 4. Agreement Between City of Paducah and Evrard Company — Construction of Relocated Dog Parks, Bob Noble Park — MO #2833 5. Notice To Proceed — Construction of Relocated Dog Parks, Bob Noble Park — MO #2833 6. Agreement with Communications International - $10,013,436.64 — Paducah -McCracken County 911 Radio Upgrade — MO 42836 7. Amendment #10 — Agreement with Federal Engineering — Radio System Implementation Support not exceeding $265,782 — MO 42837 8. Retiree Death Benefit Plan — MO #2838 Financials File: 1. Paducah Water Works — Month Ended October 31, 2023 Bids File: 1. Network Switches and Routers — MO 42732 • Riverside Technologies, Inc. • Zones, LLC* • Dean Dorton Technologies • All About IT, Inc. • Focus Camera LLC • Systems Solutions • LightChange Technologies • SHI International • Converge Technology Solutions 2. 911 Public Safety Radio System Upgrade - located in the City Clerk basement storage area) - MO 48798 • Communications International • Motorola Communications I(C) Appointment of Lena "Lee" Emmons to the Paducah Board of Ethics, to replace Corbin Snarden, who resigned. Said terms shall expire February 10, 2027. I(D) Reappointment of Robert L. Wade to the Civil Service Commission. Said term shall expire December 31, 2026. I(E) Appointment of Dan Knowles to the Barkley Regional Airport Authority Board to replace Jonas Neihoff, whose term has expired. Said term shall expire December 31, 2027. I(F) Appointment of David Wilkins to the Main Street Board, to replace Whitney R. Wallace, who resigned. Said term shall expire August 22, 2025. I(G) Personnel Actions January 9, 2024 I(H) A MUNICIPAL ORDER ACCEPTING THE PROPOSAL OF INNOVATIVE SPORT SURFACING AND AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE AGREEMENT IN THE AMOUNT OF $51,425 FOR THE PURCHASE AND INSTALLATION OF POUR -IN-PLACE RUBBER SURFACING AND SUBGRADE MATERIAL FOR KEILER PARK (MO #2839; BK 13) I(I) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PYRO SHOWS IN THE AMOUNT OF $39,975 TO PROVIDE FIREWORKS FOR THE CITY'S INDEPENDENCE DAY CELEBRATION (MO #2840; BK 13) I(J) A MUNICIPAL ORDER ACCEPTING THE BID OF HARPER CONSTRUCTION, LLC FOR THE 2024-2025 CITY OF PADUCAH CONCRETE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME MO #2841; BK 13 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). RESOLUTION SUPPORT OF MURRAY STATE SCHOOL OF VETERINARY MEDICINE Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Resolution entitled, "A RESOLUTION SUPPORTING THE MURRAY STATE UNIVERSITY HUTSON SCHOOL OF AGRICULTURE IN THE EFFORTS TO CREATE A SCHOOL OF VETERINARY MEDICINE." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO BK 13) ORDINANCE ADOPTIONS ANNEXATION OF 3110 NEW HOLT ROAD, 3112 NEW HOLT ROAD, 5065 CONCORD AVENUE AND 5075 CONCORD AVENUE Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND ACCURATELY DEFINING THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Finalizing the annexation of a tract of property adjacent to the present city limits, located at 3110 New Holt Road, 3112 New Holt Road, 5065 Concord Avenue, and 5075 Concord Avenue containing 2.57 acres more or less. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (ORD NO. 2024-01-8801; BK 37) JOINT SEWER AGENCY EASEMENT Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SANITARY SEWER EASEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND PADUCAH MCCRACKEN COUNTY JOINT SEWER AGENCY FOR AN AREA LOCATED NORTH OF SEVENTH STREET (UNDEVELOPED) AND WEST OF FLOURNOY STREET (UNDEVELOPED) OWNED BY THE CITY OF PADUCAH IN ORDER TO CONNECT THE TREATMENT CHAIN FROM A PREVIOUSLY CONSTRUCTED DIVERSION AND PUMPING STATION THROUGH THE FLOODWALL AND RECONNECTING TO THE EXISTING EFFLUENT PIPING." This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a Sanitary Sewer Easement between the January 9, 2024 City of Paducah and Paducah McCracken County Joint Sewer Agency, for and in consideration of One dollar ($1.00) for an area located North of Seventh Street (undeveloped) and West of Flournoy Street (undeveloped). The permanent easement required is approximately 20,957 square feet (0.481 acres). Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (ORD NO. 2024-01-8802; BK 37) ORDINANCE INTRODUCTION ACCEPTANCE OF WOODLAND PROPERTY ON PINES, LLC SUBDIVISION Commissioner Guess offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 3315 PINES ROAD; AUTHORIZING THE MAYOR TO EXECUTE THE FINAL PLAT OF SUBDIVISION FOR THE WOODLAND PROPERTY ON PINES, LLC, ACCEPTING THE IRREVOCABLE LETTER OF CREDIT IN AN AMOUNT OF $350,000 AS SURETY FOR COMPLETION OF THE PUBLIC IMPROVEMENTS, ACCEPTING THE DEDICATION OF THE PUBLIC RIGHT OF WAY AND EASEMENTS AS SHOWN ON SAID FINAL PLAT, AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT." This Ordinance is summarized as follows: This Ordinance approves the final report of the Paducah Planning Commission on the proposed final subdivision for the property known as Woodland Property on Pines, LLC, Subdivision and accepts the dedication of the public right-of-way and public utility easements shown on the plat. Further, the City hereby accepts Irrevocable Letter of Credit No. 402 in the amount of $350,000 for surety of the completion of the street, curbs, gutters, stormwater management and right-of-way in the development that meets the minimum standards required by the City of Paducah Engineering Department pursuant to the City of Paducah Code of Ordinances. DISCUSSION Communications Manager Pam Spencer offered the following summary Discussion about Solid Waste Rates "Director of Public Works Chris Yarber discussed with the Paducah Board of Commissioners a proposed implementation plan for solid waste rate increases for residential and commercial customers. Last October, Yarber showed the history of the increasing cost per ton to dispose of solid waste. The City paid $34.95 per ton in fiscal year 2016 to dispose of garbage. Currently, the City pays $50.40 per ton to dispose of solid waste, and it costs even more to dispose of recyclables with the City paying $57.71 per ton. With the increase in the solid waste disposal fees along with other increasing costs, the Solid Waste Division's revenue and expenses are not balancing with the current year expected to have a shortfall that must be balanced from reserve funds. Yarber outlined two options to increase the rates and balance the budget: 1) full rate adjustments in the first year with rates adjusted by Consumer Price Index values starting in year two and 2) a phased -in implementation with. rate adjustments spread over a two-year period with rates adjusted by Consumer Price Index values starting in year three. Upon Board approval, any fee changes would be effective July 1, 2024. Currently, a residential customer with one garbage container pays a monthly fee of $16.50. That fee has been in place since June 2008. In the phased -in approach, Yarber proposed increasing the fee to $21.00 per month with a monthly recycling fee reduced to $1.50. The fee would increase in July 2025 to $26.50 per month with recycling included in that fee. Future fee adjustments would be based on the Consumer Price Index. Fee increases are planned for commercial customers as well. Yarber also compared Paducah's residential solid waste collection fee to the fees in other communities. Currently, Owensboro charges $18 per month with Madisonville and Bowling Green charging $23.75 and $24.00, respectively. The next step would be to adopt the fee increases at an upcoming Commission meeting. The City also plans to implement an educational campaign on accepted items for recycling." January 9, 2024 COMMENTS CITY MANAGER Monday, January 15, 2024, is the Martin Luther King Jr. holiday. Except for emergency services, all city offices will be closed. He invited everyone to attend the festivities on that day, beginning with the walk from the Civic Center to the memorial that begins at 9 a.m. Activities will continue at Paducah Tilghman High School following the walk. ADJOURN Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). TIME ADJOURNED: 7:00 p.m. ADOPTED: January 23, 2024. M�i ATTEST: indsay R. Par'City Clerk