HomeMy WebLinkAbout12-20-2023Paducah Transit Authority
Board of Directors Meeting
Minutes December 20, 2023
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JAN 19 2024
-CITY CLERK
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board
Chair — Chip Cox at 3p.m. Members present were Mark Davis, Chip Bohle, Mary Byrne, Patrick
White, and Bryan Carrier. Exec. Director — Arthur Boykin, Assistant Director Jeremi Bumpus,
and Chuck Simpson FIR Director/Secretary to the Board
Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance
• Public Comments: N/A
REVIEW OF MINUTES
Following the review of the November 2023 minutes Mr. Bryan Carrier made a motion to accept
the November meeting minutes. Mr. Chip Bohle moved to second the motion and it passed with
all members voting yes.
MANAGER'S REPORT — Jeremi Bumpus
Ridership Statistics
• Mr. Bumpus provided an overview of ridership for November beginning with fixed route
transports noting that the most utilized time frame was 9a.m., followed by the 12p.m.,
station departures and a monthly total of 11, 953 passengers. The most utilized route for
November was the l la.m., yellow line followed by the 10a.m., green line. There was a
combined D&R / Fixed route total of 90,457 riders for the month.
Total combined operating expenses = $344,898.64
Contract revenue received = $145,529.82 / contract revenue expended = $145,529.72
Federal operating expended = $179,506 / Total unlinked passenger trips = 16,550
YTD fiscal expenditures = $1.9 million / contract revenue received = $752,870.67
Federal funds expended = $696,321 / contract revenue expended = $1.1 million
Review of Statistical and Financial Reports
• The Board was directed to review page 6 to review the cash flow forecast. Jeremi noted
that currently PATS was at $3.7 million and current projections indicated a fiscal year
end at $3.5 million. The YTD P&L indicated a 76% change in funding support which
reflected the fact that the 100% funding had ended. YTD vehicle parts expense was at
$53,000 vs. $19,00 last year due to current policy of maintaining current fleet until new
vehicle become available for public transit agencies. Contract services, specifically
accounting fees, was now at $15,000 vs. $31,000 reflecting the hiring and utilization of
PATS accountant — Samantha Sanders. Advertising revenue was now at $41,000 vs.
$18,000, reflecting the addition of new clients. Following the presentation and
discussion Mr. Mark Davis made a motion to approve the statistical and financial report.
Mr. Patrick White moved to second the motion and it passed with all members voting
yes.
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OLD BUSINESS
1. Fiscal 23 Audit — complete, submitted and forwarded to the clearinghouse.
2. MPO — November meeting results: good meeting and moving forward the PADD
office will act as the host site for the upcoming monthly meetings.
3. Authorizing Resolution — formal acknowledgement of Jeremi Bumpus as new PATS
Executive Director. The Board was informed that in addition to the announcement
provided by the Board Personnel Committee formal board approval with basic details
would be required.
NEW BUSINESS
1 New Executive Director Board Resolution: Mr. Chip Bohle announced that Jeremi
Bumpus had formally accepted the position of Executive Director as of December 15,
2023. The annual salary of $90,000 with current/standard benefits as defined in the
PATS personnel manual is to be made effective as of December 31,2023. Jeremi will
completely assume the responsibilities of Executive Director effective January 4,
2024. Following the Board discussion Mr. Chip Bohle motioned to approve the
resolution. Mr. Patrick White moved to second the motion and it passed with all
members voting yes.
2 Miller Meeting with KYOTD & Attorneys: In summary the State informed Miller that
the 2019 contract was not fulfilled. PATS had provided documentation to Miller as of
November 2019 regarding the line -item budget. PATS received no further invoices
from Miller to forward on to the State for reimbursement. Miller claims to have
continued the service, however, there is no evidence that a contract had been offered to
Miller for continuation of services. No further line -item budgets were issued by KY
OTD to PATS and to Miller. Jeremi stated that he will keep the Board informed as to
the outcome of Millers attempt to obtain funding from KYOTD.
3 Medicaid Rate Changes: The Board was informed that effective January 1, 2024 the
post COVID Medicaid rates will be reduced, reflecting the more traditional rate
structure. Per mile will go from $3.12 to $2.71. 15107 pick up will go from $18.90 to
$16.44. 15108 pickup will go from $47.25 to $41.11. The changes represent a 13%
decrease.
4 Health Insurance Savings: Jeremi provided the Board with an overview of the PATS
expense to remain with traditional employer paid fully funded insurance vs. the
transition to working with Remodel Health. The projected traditional group plan
would cost an estimated $673,000. By working with Remodel and individual health
plans PATS will save an estimated $334,574.47 while providing equivalent coverage
and the total out of pocket expense to employees remains limited to $1,000 for the new
plan year.
5 Arthur's Retirement Dinner: Jeremi announced that the retirement dinner is scheduled
to take place 5p.m., January 11, 2024 at Doe's Eat Place.
6 Review of the November Bank Reconciliation: The complete updated reviews were
conducted by Board Chair — Chip Cox and Assistant Director — Jeremi Bumpus. Each
cash account statement ending 11/30/23 had been reviewed. The credit card charges
and vendor summary were then reviewed. Jeremi did point out the vendor payments
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to Boyd were related to expenses incurred for the Gillig buses and the payment to
Remodel was for the annual service agreement. Following the completion of the bank
account and credit card statements review Mr. Mark Davis made a motion to approve
the reconciliation, credit card, and vendor expense reviews. Ms. Mary Byrne moved
to second the motion and it passed with all members voting yes.
7 Next Board Meeting: January 17, 2024 at 3p.m.
8 Adjourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Bryan Carrier
moved to second the motion. Meeting adjourned.
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