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HomeMy WebLinkAbout11-15-2023 Paducah Transit Authority Board of Directors Meeting Minutes November 15, 2023 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Tommy Whittemore, Chip Bohle, Mark Davis, Bryan Carner, Zach Hosman, and Patrick White. Guest: David Hampton – Kemper CPA Group, Exec. Director – Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the October 2023 minutes Mr. Chip Bohle made a motion to accept the October meeting minutes. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin provided a brief overview of the cash flow forecast noting that the balance was at $3,858,000 and current projected year end balance is at $3.6 million. Arthur reminded the Board of the decrease in the Federal Operating Grant and then provided a review of the expenses and revenue, pointing out that expenses exceeded contract revenue by 62 cents in October. Following the presentation and discussion Mr. Mark Davis made a motion to approve the statistical and financial report. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: A review of the ridership summary for October 2023 was provided, noting the 12 noon fixed route run was the most utilized time frame and the 10a.m, run was second most utilized. The Yellow line was the most utilized route followed by the blue line at 1p.m. There was a total of 14,112 riders on fixed route for October. When adding D&R for the month a total of 18,915 transports had been provided along with a reported 77,759 miles traveled. If the trend continues it was projected that there will be an 18% increase in ridership this fiscal year. Public Meeting today at 4:30p.m., to review tentative changes to the fixed route / yellow line. Changes are necessary to keep the route on time. Annual Chamber Meeting January 26, 2024 – the Board was informed of the annual event, PATS will sponsor a table and the Board was invited to attend. PATS Vehicle 17197 repair estimate exceeded the value, however, the ability to obtain the necessary parts in a timely manner helped determine that it was best to accept the insurance offer to total the vehicle. PATS will retain $11,000 in the capital fund for future vehicle purchase and FTA/KY-OTD will receive $24,000. OLD BUSINESS NTD Report – submitted on time and there were some minor glitches but they too were addressed. FY24 Compliance Review – good review, the only findings pertained to changing three tires on vehicles that were selected for inspection. Performance Bonus & Holiday Meal – as per Board approval, preparations have been made and December 14th was the date selected. Due to driver schedules the event will begin at 9a.m., and Board Members are encouraged to stop by during the day. Miller Meeting – initial meeting cancelled and now rescheduled for December. Executive Directors Position – with the upcoming retirement of Arthur Boykin, Personnel Committee/Board Member – Chip Bohle announced that the position had formally been offered to and accepted by Jeremi Bumpus. NEW BUSINESS Fiscal 23 Audit Review: David Hampton with Kemper CPA Group presented an overview of the audit package for Board review and discussion. During the presentation Mr. Hampton provided the review of opinion, required supplemental information, and internal controls. There were no deficiencies or material weaknesses, and there were no issues of non-compliance. Following the Board discussion Mr. Mark Davis motioned to approve the FY23 audit. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MPO Meeting: The meeting was held October 23rd and the composition of the Board participants discussed. The next step for PAT will then to confirm direct billing authorization in order to submit directly to the regional FTA office in Atlanta. Resolution of Local Share SFY2024/Authorizing Resolution: Arthur presented the US DOT resolution to the Board and following the discussion and review Mr. Bryan Carner motioned to approve the authorizing resolution as presented. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Board Chair – Chip Cox and Vice Chair – Tommy Whittemore signed the resolution. Review of the October Bank Reconciliation: The complete updated reviews were conducted by Board Chair – Chip Cox and Executive Director – Arthur Boykin. Each cash account statement ending 10/31/23 had been reviewed. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Mr. Chip Bohle made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Next Board Meeting: December 20, 2023 at 3p.m. Adjourn – Mr. Chip Bohle motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.