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Home My WebLink About11-14-2023November 14, 2023 At a Special Called Meeting of the Paducah Board of Commissioners held on Tuesday, November 14, 2023, at 5:00 p.m., at WKCTC, Crounse Hall, Room 101, 4810 Alben Barkley Drive, Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Smith, Wilson, and Mayor Bray. (4) Commissioner Henderson was unable to attend. INVOCATION Commissioner Wilson led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the October 24, 2023, Board of Commissioners Meeting I(B) Receive and File Documents: Minute File: 1. Notice of Special Called Meeting of the Civil Service Commission — October 20, 2023 2. Preservation Opportunities Assessment — Prepared by Rhodes Heritage Group — Presentation to Commission October 24, 2023 Contract File: 1. Contract Modification — Midstates Construction - $51,108.15 — MO 42760 2. Landing Barge Agreement with Pine Bluff Materials — Ohio River Boat Dock MO #2785 3. Lease and Service Agreement with Safe Haven Baby Boxes, Inc. — MO #2812 4. Contract Amendment with Tyler Technologies — MO #2815 5. Acceptance of GameTime Playground Grant and Purchase Agreement -Keiler Park — MO #2819 6. Contract For Services — FY2024 — Sprocket — MO #2821 7. Change Order #4 — Robert Cherry Civic Center — Midstates Construction — MO #2822 8. Revised Scope of Work and Proposed Engineering Fee — Buckner Lane Bridge Replacement Project — ORD 2023-10-8792 9. Subdivision Performance and Warranty Surety Bond Agreement — Trails End Subdivision — ORD 2023-10-8793 10. Order Form — Open Counter Software Subscription through 9-1-2026 — Signed by Lindsay Parish, City Clerk Financials File: 1. Paducah Water Works — Month Ended September 30, 2023 I(C) Appointment of Ian McVicker to the Paducah -McCracken County Riverport Authority to replace Mike Sims, whose term has expired. This term shall expire September 26, 2027. I(D) Appointment of Michael Campbell to the Historical and Architectural Review Commission (HARC) to replace Greg McCord, who resigned. This term shall expire March 9, 2024. I E Personnel Actions I(F) A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO.5 TO THE CONSTRUCTION CONTRACT WITH MIDSTATES CONSTRUCTION, INC. FOR THE ROBERT CHERRY CIVIC CENTER, IN THE AMOUNT OF $4,790.15, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME MO #2823, BK 13 I(G) A MUNICIPAL ORDER AUTHORIZING AN ADDENDUM TO THE LEASE AGREEMENT WITH HERITAGE OPERATING, LLC DBA CREMATION SOCIETY OF PADUCAH AND AUTHORIZING THE MAYOR TO EXECUTE November 14, 2023 Commissioner Guess offered Motion, seconded by Commissioner Smith, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). MUNICIPAL ORDERS APPROVE SCHEDULE OF FEES FOR THE ROBERT CHERRYCIVIC CENTER Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER SETTING NEW RENTAL RATES FOR THE ROBERT CHERRY CIVIC CENTER, LOCATED IN THE CITY OF PADUCAH, KENTUCKY, PURSUANT TO CHAPTER 70-32(c), PARKS AND RECREATION, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). (MO#2829; BK 13) 2024-2025 ANNUAL AGREEMENT — KENTUCKY MAIN STREET DESIGNATION Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2024-2025 ANNUAL AGREEMENT BETWEEN THE CITY OF PADUCAH AND KENTUCKY MAIN STREET RELATED TO REQUIREMENTS FOR MAIN STREET ACCREDITATION." Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). (MO#2830; BK 13) ORDINANCE INTRODUCTIONS ANNEXATION OF 3110 NEW HOLT ROAD, 3112 NEW HOLT ROAD, 5065 CONCORD AVENUE AND 5075 CONCORD AVENUE Commissioner Guess offered Motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, SAID ADDENDUM AND ALL DOCUMENTS RELATED TO SAME MO #2824, BK 13 I(H) A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 1 TO MODIFY THE SCOPE OF THE CONTRACT WITH CHAMBERS ROOFING CO., INC., FOR THE MARKET HOUSE ROOF REPLACEMENT FOR AN INCREASE OF $1,288.17, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME MO #2825, BK 13 I(I) A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A "CREATING VIBRANT COMMUNITIES" GRANT THROUGH THE KENTUCKY TRANSPORTATION CABINET'S TRANSPORTATION DEVELOPMENT PLANNING ASSISTANCE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO #2826, BK 13 I(J) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A KENTUCKY EQUITABLE ENTREPRENEURIAL ECOSYSTEMS IN RURAL COMMUNITIES GRANT THROUGH MAIN STREET AMERICA IN THE AMOUNT OF $5,000 FOR TECHNICAL ASSISTANCE AND A $1,500 IEDC STIPEND FOR PROFESSIONAL CERTIFICATION, ACCEPTING ANY GRANT FUNDS AWARDED, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO #2827, BK 13 I(K) A MUNICIPAL ORDER ACCEPTING THE BID OF GALLS, LLC, FOR THE PURCHASE OF UNIFORMS FOR PADUCAH FIRE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (MO #2828; BK 13) Commissioner Guess offered Motion, seconded by Commissioner Smith, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). MUNICIPAL ORDERS APPROVE SCHEDULE OF FEES FOR THE ROBERT CHERRYCIVIC CENTER Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER SETTING NEW RENTAL RATES FOR THE ROBERT CHERRY CIVIC CENTER, LOCATED IN THE CITY OF PADUCAH, KENTUCKY, PURSUANT TO CHAPTER 70-32(c), PARKS AND RECREATION, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). (MO#2829; BK 13) 2024-2025 ANNUAL AGREEMENT — KENTUCKY MAIN STREET DESIGNATION Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2024-2025 ANNUAL AGREEMENT BETWEEN THE CITY OF PADUCAH AND KENTUCKY MAIN STREET RELATED TO REQUIREMENTS FOR MAIN STREET ACCREDITATION." Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). (MO#2830; BK 13) ORDINANCE INTRODUCTIONS ANNEXATION OF 3110 NEW HOLT ROAD, 3112 NEW HOLT ROAD, 5065 CONCORD AVENUE AND 5075 CONCORD AVENUE Commissioner Guess offered Motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, November 14, 2023 AND ACCURATELY DEFINING THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Finalizing the annexation of a tract of property adjacent to the present city limits, located at 3110 New Holt Road, 3112 New Holt Road, 5065 Concord Avenue, and 5075 Concord Avenue containing 2.57 acres more or less. CLOSURE OF 33,722 SQUARE FEET OF VERMONT STREET BETWEEN 124 & 169 NOLAN AVENUE, 100 & 137 VERMONT STREET AND 125 RIDGEVIEW STREET Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF 33,722 SQUARE FEET OF VERMONT STREET BETWEEN 124 & 169 NOLAN AVENUE, 100 & 137 VERMONT STREET, AND 125 RIDGEVIEW STREET, AND AUTHORIZING THE INITIATION OF A REQUEST IN CIRCUIT COURT FOR THE CLOSURE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the closure of 33,722 square feet of Vermont Street between 124 & 169 Nolan Avenue, 100 & 137 Vermont Street and 125 Ridgeview Street, and authorizes, empowers, and directs the Mayor to execute quitclaim deeds from the City of Paducah to the property owners in or abutting the public way to be closed and all other necessary documents to effectuate the closure. APPROVAL OF CONTRACT MODIFICATION #1— SOUTH 25`1 STREET IMPROVEMENT PROJECT WITH CENTRAL PAVING CO., IN THE AMOUNT OF $69,535.09 Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING CONTRACT MODIFICATION NO. 1 WITH CENTRAL PAVING CO. FOR THE 25TH STREET IMPROVEMENT PROJECT IN AN AMOUNT OF $69,535.09 AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME." This ordinance is summarized as follows: This ordinance authorizes the Mayor to execute Contract Modification No. 1 with Central Paving Co. in the amount of $69,535.09, for a new total contract cost of $1,948,327.39. APPROVAL OF CONTRACT MODIFICATION #2 OF CONSTRUCTION CONTRACT WITH JIM SMITH CONTRACTING, LLC, IN THE AMOUNT OF $127,300 Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 2 WITH JIM SMITH CONTRACTING, LLC., IN THE AMOUNT OF $127,300 FOR THE ADDITION OF EIGHT SLUICE GATES, RESULTING IN A FINAL CONTRACT AMOUNT OF $1,815,900 FOR THE FLOODWALL FLAPGATE PROJECT." This ordinance is summarized as follows: This ordinance authorizes the Mayor to execute Contract Modification No.2 with Jim Smith Contracting, LLC to increase the contract in an amount of $127,300, resulting in a final contract amount of $1,815,900. APPROVE RESIDENTIAL INFILL AGREEMENT BY AND BETWEEN CITY OF PADUCAH AND EMD PROPERTIES, LLC, FOR LABARRI SUBDIVISION NOT TO EXCEED $197,991.86 Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, ""AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A RESIDENTIAL INFILL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND EMD PROPERTIES, LLC, FOR LABARRI SUBDIVISION AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT AND ALL DOCUMENTS RELATED TO SAME." This Ordinance is summarized as follows: This ordinance approves a Residential Infill Agreement between the City of Paducah and EMD Properties, LLC, for the LaBarri Subdivision for a period of eight (8) years with a total rebate not to exceed $197,991.86 and authorizes the Mayor to execute all documents related to same. DISCUSSION FINANCIAL OVERVIEW FY2023 Communications Manager Pam Spencer provided the following summary: November 14, 2023 "Finance Director Jonathan Perkins provided an overview of Fiscal Year 2023 which ended June 30, 2023. Perkins focused on the City's main operating fund, the General Fund, and its primary sources of revenue. As a comparison, Perkins looked at the last three fiscal years to review revenue growth and expenditures. Below are a few of the highlights: • For FY2023, revenue for the General Fund totaled nearly $50 million which was 18 percent higher than in FY2022 due to COVID (ARPA) funding. The COVID funding is counted in the fiscal year in which it was spent. Revenue did not change significantly between FY2022 and FY2021. • Payroll tax is the largest revenue source for the City of Paducah which generated more than $19 million in FY2023, a nearly 8 percent increase over FY2022. Mayor George Bray said, "Everything we do for economic development and job growth drives the growth of the City." • Paducah's two hospitals, Walmart, and the Paducah School System are the top four employers with the highest number of employees. Those four employers together have an employee base of nearly 4500. • Insurance Premium Tax is the second highest revenue source for Paducah with $6.3 million received in FY2023. • Property tax is a stable revenue source for the City of Paducah generating more than $5.8 million in FY2023. • Business licenses generated more than $5.37 million in FY2023. • In reviewing the four main revenue sources (payroll tax, insurance premium tax, property tax, and business licenses), revenue growth was 7.2 percent in FY2023 over FY2022. Growth from FY2021 to FY2022 was 6.8 percent. • Regarding expenditures, the three largest city departments are Police ($12.637 million in FY2023), Fire ($10.439 in FY2023), and Public Works ($4.206 million in FY2023). CITY MANAGER • Invited everyone to attend the tree lighting in downtown Paducah on Tuesday, November 21 at 5:30 p.m. • Noble Park lighting will take place on Wednesday, November 22. • City Hall will be closed for Thanksgiving on November 23 and 24. With the exception of emergency services, there will be no city services on those two days. ADJOURN Commissioner Guess offered Motion, seconded by Commissioner Wilson, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Smith, Wilson, and Mayor Bray (4). TIME ADJOURNED: 6:01 p.m. ADOPTED: November 28, 2023 George Bray, ATTEST: i h 1 , Ly Lindsay R. P, ish, City Cler<