HomeMy WebLinkAbout10-24-2023October 24, 2023
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, October 24, 2023,
at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following
answered to their names: Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray.
INVOCATION
Commissioner Smith led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
ADDITIONS & DELETIONS
City Manager Daron Jordan explained that two Municipal Orders were being added to the agenda,
including:
1. Contract with Sprocket, Inc. in an amount of $75,000 for Small Business Development
Programs
2. Contract Modification No. 4 with Midstates Construction in the amount of $12,369.08 for
the Robert Cherry Civic Center Project.
PROCLAMATION
Mayor Bray presented a Proclamation to Heather Anderson, McKinney-Vento Liaison for the
Paducah Public Schools, declaring November Hunger and Homelessness Awareness Month.
MAYOR'S REMARKS
Mayor Bray Recognizes Chef Sara Bradley
"Mayor George Bray presented Chef Sara Bradley with the Mayor's Award of Excellence. The
award states, "in honor of your international achievements in culinary excellence and your positive
impact on our community." Bradley is chef and proprietor of Freight House in downtown Paducah.
Bradley gained international fame with appearances on Bravo's Top Chef series."
Traffic Signal Proposal from Kentucky Transportation Cabinet
Mayor Bray announced that the Kentucky Transportation Cabinet has proposed to convert five of
the City's traffic signals to all -way stops. The signals are at 91h and Broadway, 13'h and Broadway,
21St and Broadway, 9" and Jefferson, and 6th and Jefferson. These intersections do not have enough
traffic flow to warrant signals. Converting to an all -way stop involves a transition of changing the
signals to all -way red flashing for a period of time before the removal of the signals and installation
of stop signs.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk
to read the items on the Consent Agenda.
I(A)
Approve Minutes for the October 10, 2023, Board of Commissioners Meeting
I(B)
Receive and File Documents:
Contract File:
1. FY2024 Contract For Services — Paducah Junior College — Community
Scholarship Program - $100,000 — MO 42797
2. Healthworks Corporate Wellness and Health Services Agreement — MO
#2800
3. Strategic Health Risk Advisor & Strategic Benefit Placement Services
Agreement —
MO #2801
4. Anthem — Fixed Administrative Costs Agreement — MO #2802
5. Medicare Secondary Payer Form — MO #2802
6. Stop Loss Insurance Renewal Agreement — Vo a — MO #2804
October 24, 2023
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
MUNICIPAL ORDER
BFW PROFESSIONAL SERVICES CONTRACT TO ASSIST WITH ENGINEERING
DEPARTMENT TRANSITION
Commissioner Henderson, offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING
AND APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
PADUCAH AND BACON, FARMER AND WORKMAN ENGINEERING & TESTING, INC.,
TO ACCEPT THE HOURLY PROFESSIONAL FEE SCHEDULE FOR ENGINEERING
SERVICES TO BE PROVIDED TO TIIE CITY OF PADUCAH."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO#2820; BK 13)
APPROVE FY2024 CONTRACT WITH SPROCKET, INC., IN THE AMOUNT OF $75,000
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT WITH SPROCKET, INC. IN THE AMOUNT OF
$75,000 TO PROVIDE SMALL BUSINESS DEVELOPMENT AND JOB CREATION
PROGRAMS."
7. Long -Term Disability Insurance —Mutual of Omaha— MO #2805
8. Colonial Life Employee Voluntary Benefits —MO #2806
9. Reimbursement Agreement between City of Paducah and Hope Unlimited —
Safe Haven Baby Box Installation — MO #2813
10. Kentucky League of Cities Proposal for Certification under Certified City of
Ethics Program — MO #2814
Financials File:
1. Paducah Water Works — Financial Statement— Years ended June 30, 2023 and
2022
I(C)
Personnel Actions
I(D)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES
RELATED TO REMOVING CERTAIN MODULES, CAPPING INCREASES TO
SAAS FEES AND ADDING ACCESS MIGRATION MO#2815; BK 13
I(E)
A MUNICIPAL ORDER AMENDING THE FY2023-2024 POSITION AND PAY
SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY MO#2816; BK 13
I(F)
A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2023-2024
JOB GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF
PADUCAH, KENTUCKY MO#2817; BK 13
I(G)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION FOR A 2023 KENTUCKY LEAGUE OF CITIES LIABILITY
GRANT IN THE AMOUNT OF $3,000 FOR REIMBURSEMENT OF FEES
ASSOCIATED WITH THE KENTUCKY ASSOCIATION OF CHIEF'S OF
POLICE ACCREDITATION PROGRAM, ACCEPTING ANY GRANT FUNDS
AWARDED BY KLC, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME MO#2818; BK 13
I(H)
A MUNICIPAL ORDER AUTHORIZING THE ACCEPTANCE OF A
GAMETIME DISCOUNT GRANT IN THE AMOUNT OF $37,584.50,
AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE AGREEMENT
WITH GAMETIME IN THE AMOUNT OF $66,942.57 FOR THE PURCHASE OF
INCLUSIVE PLAY ELEMENTS FOR KEILER PARK PLAYGROUND, AND
AUTHORIZING THE EXECUTION OF ALL OTHER DOCUMENTS RELATED
TO SAME MO#2819; BK 13
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
MUNICIPAL ORDER
BFW PROFESSIONAL SERVICES CONTRACT TO ASSIST WITH ENGINEERING
DEPARTMENT TRANSITION
Commissioner Henderson, offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING
AND APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
PADUCAH AND BACON, FARMER AND WORKMAN ENGINEERING & TESTING, INC.,
TO ACCEPT THE HOURLY PROFESSIONAL FEE SCHEDULE FOR ENGINEERING
SERVICES TO BE PROVIDED TO TIIE CITY OF PADUCAH."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO#2820; BK 13)
APPROVE FY2024 CONTRACT WITH SPROCKET, INC., IN THE AMOUNT OF $75,000
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT WITH SPROCKET, INC. IN THE AMOUNT OF
$75,000 TO PROVIDE SMALL BUSINESS DEVELOPMENT AND JOB CREATION
PROGRAMS."
October 24, 2023
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO#2821; BK 13)
APPROVE CONTRACT MODIFICATION WITH MIDSTATES CONSTRUCTION IN
THE AMOUNT OF $12,369.08 FOR THE ROBERT CHERRY CIVIC CENTER
Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING
CONTRACT MODIFICATION NO. 4 TO THE CONSTRUCTION CONTRACT WITH
MIDSTATES CONSTRUCTION, INC. FOR THE ROBERT CHERRY CIVIC CENTER, IN THE
AMOUNT OF $12,369.08, AND AUTHORIZING THE MAYOR TO EXECUTE THE
CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO#2822; BK 13)
ORDINANCE ADOPTION
TRAILS END SUBDIVISION FINAL PLAT APPROVAL AND SURETY APPROVAL
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL
REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL
SUBDIVISION FOR PROPERTY LOCATED AT 125 RIDGEVIEW STREET; ACCEPTING
THE DEDICATION OF RIGHT OF WAY OF RIDGEVIEW STREET, JOEY WAY, AND
PETTER AVENUE; ACCEPTING PUBLIC UTILITY EASEMENTS; AUTHORIZING THE
MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT; AND
AUTHORIZING THE MAYOR TO EXECUTE THE SUBDIVISION PERFORMANCE AND
WARRANTY SURETY BOND AGREEMENT AND ALL OTHER DOCUMENTS RELATED
TO SAME." This Ordinance is summarized as follows: This Ordinance approves the final report of
the Paducah Planning Commission on the proposed final subdivision for the property known as
Trails End Subdivision located at 125 Ridgeview Street. Further, this ordinance accepts the
dedication of right of way of Ridgeview Street, Joey Way, and Petter Avenue, accepts all public
utility easements, and authorizes the Mayor to execute the Subdivision Performance and Warranty
Surety Bond Agreement and all other documents related to same.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (ORD 2023-10-8793, BK 36)
Communications Manager Pam Spencer provided the following summaries:
Paducah Preservation Opportunities Assessment
"In October 2022, the City of Paducah signed a contract with Rhodes Heritage Group to develop
recommendations for preserving and stewarding several historic and cultural assets in Paducah, a
priority for the Paducah Board of Commissioners. These iconic assets include the Hotel
Metropolitan, Stuart Nelson Park and the legacy of Dr. Stuart Nelson, Columbia Theatre, Oscar
Cross' home, and Southside Neighborhoods. After multiple meetings with stakeholders and on-site
visits, Monica Rhodes, Rhodes Heritage Group founder and president, along with Paducah native,
Brent Leggs, presented an overview at this meeting of the Preservation Opportunities Assessment
report which provides preservation recommendations for each historic site or area. Rhodes called
Paducah a "trailblazer" for the desire to preserve and be stewards of its local cultural legacy. The
full report can be found at https://paducahky.gov/historical-and-cultural-resources."
Solid Waste Collection Rates Discussion
"Director of Public Works Chris Yarber provided an overview of the Public Works Department's
Solid Waste Division, which is staffed by 25 employees. This division manages the collection of
refuse and curbside recycling. In 2022, more than 10,700 tons of residential garbage were collected
along with nearly 126 tons of recyclables. Since the City of Paducah launched the curbside
recycling initiative in 2018, the number of customers has not grown as much as expected — 753
customers in the initial year to the current 1329 customers.
October 24, 2023
Yarber showed the history of the increasing cost per ton to dispose of solid waste. The City paid
$34.95 per ton in fiscal year 2016 to dispose of garbage. Currently, the City pays $50.40 per ton to
dispose of solid waste, and it costs even more to dispose of recyclables with the City paying $57.71
per ton.
With the increase in the disposal fees for solid waste and recycling along with increasing personnel
costs, the Solid Waste Division's revenue and expenses are not balancing with the current year
expected to have a $1.2 million shortfall that must be balanced from reserve funds.
Yarber then discussed the history of the solid waste collection fees. For a residential customer with
one garbage container, the monthly fee is $16.50. That fee has been in place since June 2008 when
it was increased from $15.35. Since it has been more than 15 years since fees increased and to
balance the budget, Yarber proposed bringing Paducah's fee in line with other Kentucky
communities. Yarber proposed increasing Paducah's residential fee from $16.50 per month to
approximately $24.50 per month which could be a phased implementation. There would be an
increase in fees for commercial customers as well.
The next steps are to gather feedback from each Commissioner and develop a proposed rate
implementation plan to present at the next regular Commission meeting."
Safe Haven Baby Box Project
"At the previous meeting, the Paducah Board of Commissioners approved an agreement with Safe
Haven Baby Boxes, Inc. for the installation of a safe haven box at one of Paducah's fire stations.
Since that meeting, Paducah Fire Chief Steve Kyle has reviewed the City's five fire stations and
determined that Station 95 located at 1714 Broadway would be the best location for the Safe Haven
Baby Box. The box would be placed on the east side of the building. Kentucky law allows for a
parent to anonymously leave a newborn infant with an emergency medical service provider, police
officer, or firefighter. A Safe Haven Box is an enclosed, temperature -controlled area that will be
installed along the fire station's outer wall. Once a baby is placed inside, an alert system will notify
emergency services of the newborn so that the baby can be safely retrieved. At the previous
meeting, the Board approved an agreement with Hope Unlimited which requested the Safe Haven
Box for Paducah -McCracken County. Private donations through Hope Unlimited are helping to
cover the City's cost for the expenses related to the Safe Haven Box lease, installation, and annual
service fee."
Paducah -McCracken County Convention and Expo Center Projects
"City Manager Daron Jordan and Mayor George Bray discussed recent dialogue with McCracken
County regarding repairs to the Paducah -McCracken County Convention and Expo Centers. The
roof repair project has been launched, and the City and County are reviewing a list of facility needs
with heating and air conditioning as a high priority. Mayor Bray said the proceeds from the transient
room tax collected by the County will be able to fund a bond to address many of the maintenance
needs. The County has asked if the City would partner to fund, if needed, overages not covered by
the transient room tax. Mayor Bray said it was a reasonable ask. County Commissioner Bill
Bartleman attended the meeting and said the Convention Center Corporation is meeting next week
to begin prioritizing the facility projects. Plus, there needs to be a discussion around the dome and
increasing indoor sports tourism."
Bill Bartleman spoke during the Convention Center Discussion regarding transient room tax and
bonding convention center repairs costs.
City Manager Jordan reminded everyone that Saturday, October 28, is First Responder Recognition
Day. He expressed thanks to all first responders and encouraged everyone in the community to
recognize first responders on that day.
Commissioner Smith would like to see the City engage with housing developers and builders to
establish more housing in Paducah.
EXECUTIVE SESSION
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topics:
October 24, 2023
➢ Future sale or acquisition of a specific parcel(s) of real estate, as permitted by
KRS 61.810(1)(b)
➢ Discussions of proposed or pending litigation against or on behalf of the public agency KRS
61.810(1)(c)
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
RECONVENE IN OPEN SESSION
Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the Paducah
Board of Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
ADJOURN
Commissioner Wilson offered Motion, seconded by Commissioner Henderson, that the meeting be
adjourned.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
TIME ADJOURNED: 7:32 p.m.
ADOPTED: November 14, 2023
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dsay R. Paris , City Clerk