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HomeMy WebLinkAbout07-13-2023 MINUTES OF THE PADUCAH PLANNING COMMISSION/ URCDA JULY 13, 2023 5:30 P.M. Paducah City Hall Commission Chambers Attendees: Trey Griffin, Gayle Kaler, Vice-Chair David Morrison, Valerie Pollard, Allan Rhodes, Chairman Bob Wade Absent: Joe Benberry Staff: Joshua P. Sommer, Planner III; Nic Hutchison, Director of Planning; Kristen Kruger, legal counsel; Daron Jordan, City Manager; Rick Murphy, City Engineer Guests: Mike Gardner, Jennifer Pitt, Trent Rhodes, Justin Sidwell, David Riley, John Boynton, Doug Barnes Chairman Wade called the regular meeting of the Paducah Planning Commission/ URCDA to order at 5:30 PM. The Pledge of Allegiance was recited. The roll was taken. Commissioner Rhodes offered: I move that the reading of the minutes for June 5, 2023 be waived and that the minutes of said meeting, as prepared by staff, be approved as written. Vice-Chair Morrison seconded. No corrections were requested. Chairman Wade called for the vote. 6 Ayes (Griffin, Kaler, Morrison, Pollard, Rhodes, Wade), 0 Nays URCDA New Petitions Case # INC2023-0002 620 Broadway Change of scope of work. Mr. Sommer stated this was a proposal for an additional $3,355 to be awarded to the Petitioner. After work began on the project, a gabled roof was discovered over a flat roof. To protect the integrity of the building, the Petitioner’s contractor recommended the removal of the gable, thereby resulting in the additional request being incurred. Commissioner Griffin offered: I move that the URCDA approve the utilization of Roof Stabilization Assistance Program Funds in the amount of an additional $3,355 for the roof stabilization at 618-620 Broadway, due to findings after work began, which required a change in the scope of work. Commissioner Pollard seconded. MINUTES OF THE PADUCAH PLANNING COMMISSION/ URCDA – continued page 2 / 4 No questions were asked. Chairman Wade called for the vote. 6 Ayes (Griffin, Kaler, Morrison, Pollard, Rhodes, Wade), 0 Nays Planning Commission Continued Petitions Planning Commission New Petitions Case # APP2023-0002 4160 Olivet Church Road Amendment to a Development Plan. Mr. Sommer presented the staff report. He described the history of the petition since March of 2023. A description of proposed activities was given. Mr. Sommer described the differences between a preliminary and final site plan. Findings of fact were read as to why staff made a positive recommendation. Mr. Rick Murphy, City Engineer, then spoke. He stated that that portion of Olivet Church Road was in the process of being turned over from state maintenance to City maintenance. His comment at this point was for the previous portion of Olivet Church Road to be widened to account for truck turning movements, which could be done on the final site plan. Vice-Chair Morrison asked when the turning movements would be reviewed and the changes to the pavement would be made. Mr. Murphy stated when the final site plan would be submitted. Commissioner Rhodes asked about how trucks going down Olivet Church Road could be mitigated. Mr. Murphy stated one possible solution could be signage. Commissioner Kaler asked how may trucks could be in the que off Olivet Church Road. Mr. Murphy wasn’t aware of the answer but did state there is insufficient places for truckers to take mandatory rest. Mr. Murphy then explained the history of Olivet Church Road and how the new alignment happened. Mr. Murphy stated some minor improvements could be made to widen the ingress/ egress point at Olivet Church Road so that trenches are not formed as the result of truck movements. Chairman Wade asked if the City taking over the street would coincide with the final submittal. Mr. Murphy stated the City is unaware of when the final site plan would be submitted. Commissioner Rhodes asked when the minor widening is done, if the road could be narrowed. Mr. Murphy stated the road could possibly be narrowed. Mr. Murphy then described further truck movements. Commissioner Griffin asked about vehicles waiting to turn out of the street when trucks are entering. Mr. Murphy stated that type of incident is a lot higher in downtown or other areas of the City. Vice-Chair Morrison asked if the specification outlined in the letter from Mr. Boynton was feasible. Mr. Murphy stated the property owner would have to provide a person on-site to specifically keep truckers from parking there. Chairman Wade asked Mr. Sommer about the establishment of the Planned Unit Development. Mr. Sommer stated it was prior to 1976, as that was when it first appeared on the official zoning map, but the intent of the PUD was not known. Vice-Chair Morrison asked when the Future Land Use Map was adopted. Mr. Sommer stated the last was adopted in 2007 and that a new Future Land Use Map would be adopted with the Comprehensive Plan that is currently being worked on. Commissioner Kaler asked if the wooded area would be left as a barrier. Mr. Sommer stated that was correct and the Petitioners have indicated fencing and landscaping would be done in addition thereto. Commissioner Pollard offered: MINUTES OF THE PADUCAH PLANNING COMMISSION/ URCDA – continued page 3 / 4 I move that this Commission adopt a resolution approving the Amendment to a Development Plan for property located at 4160 Olivet Church Road. Vice-Chair Morrison seconded. Chairman Wade then opened the public hearing. Mr. David Riley, attorney for the Petitioner, spoke. He stated the representatives from Duff Real Estate and Kimley-Horn were available to answer questions. He stated the use appeared to be a principal use. Mr. Riley stated at the last meeting, Exit 3 was under construction which lead to specific comments being made. Mr. Riley introduced the President of Southern Tire Mart, John Boynton. He also introduced Trent Rhodes and Doug Barnes. They are responsible for site development. Mr. Justin Sidwell with Kinley-Horn was introduced. Mrs. Jennifer Pitt (4105 Olivet Church Road) spoke. She clarified the road construction was not complete and further stated the entrance on Olivet Church Road would need to be widened. She stated her main concern was noise and elaborated on the noise being made when trailers are dropped. She also felt the hours were too long till p.m. Mr. John Boynton, President of Southern Tire Mart, spoke. He stated the trailers would not be disconnected from the trucks. He further spoke that the typical turn around time is one to two hours. Mr. Boynton stated there would not be 24-hour operations. He further stated the time frame is indicative of the hours to serve truckers. Commissioner Rhodes asked if a gate could be a possibility. Mr. Boynton stated a gate could be a possibility. Vice-Chair Morrison asked if the hotel owners had spoken to the Petitioners. Mr. Boynton stated he had not spoken with them. Vice-Chair Morrison asked if the trees on the south would remain. Mr. Boynton stated that was the intent with additional landscaping. Chairman Wade asked Mr. Sommer about the landscaping buffer on the south side of the property. Mr. Sommer stated the thirty-foot landscaping buffer was meant to encapsulate the existing trees. However, it was communicated to the Petitioners that a fence and/or evergreens should be provided as well. Chairman Wade asked if the number of trees and fence would be discussed at the Planning Commission level or if staff would approve on the final site plan. Mr. Nic Hutchison, Planning Director, stated that would be done on the final site plan. Commissioner Rhodes stated concerns about the deciduous trees. Mr. Justin Sidwell passed out revised landscaping plans. Mr. Sidwell stated the intent was to keep as many deciduous trees as possible and to also show the proposed fence. Commissioner Rhodes discussed a proposed acoustical fence and 72 evergreen trees. Mr. Sommer asked Mr. Sidwell to describe the proposed fence. Mr. Sidwell stated it is proposed to be six feet tall but is subject to change. Further discussion was made about more proposed trees and the fence. Mr. Hutchison stated the action before the Commission was to make a determination if the proposal was in conformance with the underlying zone. The specific design review would be done by staff with the design professionals. Legal Counsel Kristen Kruger (formerly Worak) remind the Commission that the general overview was the item to be voted upon. Further discussion was made about the fence and trees. Commissioner Kaler asked what would happen if the bays are full and trucks would like to come to the site. Mr. Boynton stated most companies just send the drivers in, but some companies do make appointments. Trucks would pull behind the doors if they need to wait. MINUTES OF THE PADUCAH PLANNING COMMISSION/ URCDA – continued page 4 / 4 Commissioner Griffin asked if they were being asked to vote upon if the proposal fits the zone. Chairman Wade stated that was correct because the intent of the PUD isn’t known at this time. Legal Counsel Kruger reiterated that was correct and the details would be worked out in with planning and other departments. Discussion was made if the motion on the floor should be revised to reflect items such as trees and the fence. Commissioner Pollard stated she felt the proposal was changed and potential uses mitigated. Mrs. Pitt thanked the Planning Commission for hearing her concerns. Hearing no further public comment, Chairman Wade closed the public hearing. No further questions were asked. Chairman Wade called for the vote. 6 Ayes (Griffin, Kaler, Morrison, Pollard, Rhodes, Wade), 0 Nays Case # VAC2023-0005 4028 Alben Barkley Drive ROW closure request. Mr. Sommer stated this was a request to close a portion of Brower Circle and Plum Street. A narrow lane known as Barkley Woods currently serves two property owners. The reason the ROW closure is requested is for the Petitioner to create an estate-like setting. Vice-Chair Morrison offered: I move that this Commission adopt a resolution forwarding a positive recommendation to the Board of Commissioners to vacate and close 31,659 square feet of Plum Street and 111,331 square feet of Brower Circle in the Brower Park Subdivision. Commissioner Pollard seconded. Chairman Wade then opened the public hearing. Mr. Mike Gardner with Siteworx addressed the Commission. He stated none of the streets have been improved. Easements were provided to Paducah Water and the JSA. An ingress/ egress easement has been provided upon the exiting Barkley Woods drive. Chairman Wade asked if a portion of Hickory Street would be closed. Mr. Gardner stated there is no plans to close any part of Hickory Street. Commissioner Kaler asked when the plat was produced. Mr. Gardner stated the plat approvals began last year but no property owners had been updated. Hearing no public comment, Chairman Wade closed the public hearing. No further questions were asked. Chairman Wade called for the vote. 6 Ayes (Griffin, Kaler, Morrison, Pollard, Rhodes, Wade), 0 Nays Other Business Adjournment Chairman Wade adjourned the meeting at 6:53 PM. Respectfully submitted by Joshua P. Sommer, AICP