HomeMy WebLinkAboutMO #2815MUNICIPAL ORDER NO. 2815
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE AN AMENDMENT TO THE AGREEMENT
WITH TYLER TECHNOLOGIES RELATED TO
REMOVING CERTAIN MODULES, CAPPING
INCREASES TO SAAS FEES AND ADDING ACCESS
MIGRATION
WHEREAS, by Ordinance No. 2016-6-8373, the City and Tyler Technologies, Inc.
executed a contract for Tyler to provide software and related products and services that will
accommodate the City's data processing needs; and
WHEREAS, Ordinance No. 2018-6-8534 amended the contract to include 18 post
implementation days from the initial RFP response to be shared across all six phases; and
WHEREAS, Municipal Order No. 2142 amended the contract to allow for the $23,000
designated for conversions and forms to be used instead for 18 additional implementation days at a cost of
$22,950; and
WHEREAS, Municipal Order No. 2284 to amended the agreement with Tyler
Technologies to remove certain services and to add services related to the implementation of
Energov software; and
WHEREAS, Municipal Order No. 2333 amended the agreement with Tyler
Technologies to convert Codes & Permitting business process consulting costs to implementation
days for the Energov implementation, remove the Property Tax Enhancement for tax bill
installments and converting the budget to an additional property tax form and travel expenses, and
change the Statement of Work dates for property tax, payroll & HR and work orders; and
WHEREAS, Municipal Order No. 2352 amended the agreement with Tyler
Technologies to allocate funds from the travel line to the custom programming related to property
tax billing forms; and
WHEREAS, Municipal Order No. 2432 amended the agreement with Tyler
Technologies to remove $5,100 from the forms library, add $2,100 for 1.5 Energov implementation
days, add $2,800 for customer contact information conversions, reallocate 2 Munis implementation
days to 2 Energov implementation days, and reduce the Tyler contract amount by $200; and
WHEREAS, Municipal Order No. 2516 amended the agreement with Tyler
Technologies to convert unused Human Resources/Payroll conversions into implementation hours
for an increase to the contract in the amount of $940; and
WHEREAS, the City now wishes to amend the agreement to remove the Fixed
Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap
increases to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023;
and to add resident Access Migration and Payroll with Employee Access Migration.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City Commission hereby approves an amendment to
the contract with Tyler Technologies, Inc. in order to remove the Fixed Assets, Inventory,
Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap increases
to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023; and
to add resident Access Migration and Payroll with Employee Access Migration.
SECTION 2. The City Commission does hereby authorize and instruct the
Mayor to execute the Amendment on behalf of the City.
SECTION 3. This Order shall be in full force and effect from and after the
date of its adoption. 4 PA
George Bray, Mayor
ATTEST: [�
�i dsay Parish<qy Clerk
Adopted by the Board of Commissioners, October 24, 2023
Recorded by Lindsay Parish, City Clerk, October 24, 2023
\mo\contract-software-amendment-tyler 10-2023