HomeMy WebLinkAboutAgenda Packet 09-26-2023
CITY COMMISSION MEETING
AGENDA FOR SEPTEMBER 26, 2023
5:00 PM
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PUBLIC COMMENTS
MAYOR'S REMARKS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A. Approve Minutes for September 5, 2023 Board of Commissioners Meeting
B. Receive & File Documents
C. Personnel Actions
D. Declaration and Sale of Surplus Property: 1724 N 12th Street - N.
HUTCHISON
E. Fleet Maintenance Service Agreement between the City of Paducah Fleet
Division and the East Marshall Fire Department - C. YARBER
F. Authorize the Mayor to accept the proposal and execute a purchasing
agreement with DWA Recreation in the amount of $84,475 for the purchase
and installation of pour in place rubber playground surfacing for the Robert
Coleman Park playground project - A. CLARK
G. Authorize the Application and Acceptance of a 2023 USTA Southern Parks
and Recreation Grant in the Amount of $1,000 - A.CLARK
H. Authorize Contract Modifications in the amount of $7,097.38 for the Robert
Cherry Civic Center Construction Project - A. CLARK
II. MUNICIPAL ORDER(S)
A. Approve contract renewal with Axon Enterprises, Inc. for police body-worn
and in-car cameras in an amount of $1,424,684.67 - B. LAIRD
B. Authorize the City Manager to release a Request for Proposals for the
reconstruction of the Civic Center parking lot - A. CLARK
C. Approve Contract Amendment for Rightway Janitorial for custodial services
- A. CLARK
D. Renew Employment Agreement with City Manager - S. WILCOX
III. ORDINANCE(S) - ADOPTION
A. Setting Tax Levies: Ad Valorem Properties -- FY2024 - S. MILLAY
B. Budget Amendment Related to GO Bond 2013B Payoff - FY2024 - D.
JORDAN
IV. ORDINANCE(S) - INTRODUCTION
A. Approve Contract Modification #2 to Professional Services Contract with
BFW Engineering & Testing for the Buckner Lane Bridge Replacement
Project in the amount of ($8,120.00) - R. MURPHY
V. DISCUSSION
A. Police Department Update - B. LAIRD
B. Quality of Life Campaign - P. SPENCER & N. HUTCHISON
C. Opioid Settlement Funds - L. PARISH
D. Firefighter Employment Contract - S. KYLE
VI. COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
VII. EXECUTIVE SESSION
September 5, 2023
At a Special Called Meeting of the Paducah Board of Commissioners held on Tuesday,
September 5, 2023, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South
5th Street, Mayor George Bray presided. Upon call of the roll by Assistant City Clerk, Claudia
Meeks, the following answered to their names: Commissioners Guess, Henderson, Smith,
Wilson and Mayor Bray (5).
INVOCATION
Commissioner Wilson led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
PUBLIC HEARING – FY2024 PROPERTY TAX LEVY
Communications Manager Pam Spencer offered the following summary:
The Mayor opened the Public Hearing “to discuss setting the real estate and personal property
tax rates for fiscal year 2024The City’s real estate tax levy is proposed to be 25.6 cents per $100
assessed value, slightly LOWER than last year’s rate of 26.5 cents. The City’s Compensating
Rate, the rate that would keep the revenue at the same amount as last year, is 24.7 cents per $100
assessed value. Kentucky Revised Statutes (KRS) permits a city to adjust the rate upward no
more than 4 percent of the compensating rate. Since the City’s proposed tax levy of 25.6 cents is
higher than the compensating rate, a public hearing was required.”
No public comments were made. The Mayor closed the hearing.
PUBLIC COMMENT
Cindy Abraham commented on the condition of the downtown area between Fifth Street and
the river.
PROCLAMATIONS
Communications Manager Pam Spencer offered the following summary:
Mayor George Bray proclaimed September as City Government Month and encouraged
local officials, employees, and schools to educate students about their city government
and engage them in city services.
Mayor Bray presented a proclamation to Director of Pupil Personnel Troy Brock with the
Paducah School System proclaiming September as Suicide Prevention and Mental Health
Awareness Month and urged everyone to work together to create a community that
promotes mental wellness and supports prevention efforts.
September 5, 2023
Mayor Bray presented to Executive Director Lacy Boling and Paducah Cooperative
Ministry (PCM) representatives a proclamation declaring September 7 as a day to
celebrate the 50th anniversary of PCM.
MAYOR’S REMARKS
Communications Manager Pam Spencer offered the following summary:
“Paducah Ambassadors Volunteer Hours - Mayor Bray commended the Paducah
Ambassadors for their service. For Fiscal Year 2022-2023, the Ambassadors volunteered
7120 hours.
Greenway Trail and Urban Bike Loop Planning - Mayor Bray announced that a City
team met today with two National Park Service representatives to kick off the planning of
the expansion of the City’s Greenway Trail and urban bicycling opportunities. In June,
Paducah received the National Park Service – River, Trails, and Conservation Assistance
Program Technical Assistance Grant which provides technical planning assistance.
Mayor Bray said the National Park Service also is working with Mayfield and Fulton
about a long-term plan to connect those cities with a bike trail and to connect Mayfield
with Paducah.”
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. Item I(I) was removed for separate consideration. Mayor Bray asked the Assistant
City Clerk to read the remaining items on the Consent Agenda.
I(A) Approve Minutes for the August 22, 2023, Board of Commissioners Meeting
I(B) Receive and File Documents:
Deed File:
1. Quitclaim Deed – City of Paducah to Jim Smith Contracting – ORD 2023-05-
8772
2. Quitclaim Deed – City of Paducah to R & S, Inc. – ORD 2023-07-8784
3. Quitclaim Deed – City of Paducah to Higdon Development – ORD 2023-07-
8784
Contract File:
1. Agreement between the City of Paducah and Ray Black & Son, Inc. – Hotel
Metropolitan Purple Room Renovation – MO #2777
2. HUD-1 Settlement Statement – NewGen Ventures, LLC – purchase of 2301
McCracken Boulevard – MO #2778
3. Notice of Award and Agreement – Chambers Roofing for Market House Roof
Replacement – MO #2780
4. Contract For Services – Paxton Park Golf Board d/b/a Paxton Park Municipal
Golf Course – MO #2781
5. McCracken County Emergency Operations Plan – 2023 – signed by Mayor –
no Commission action required.
Financials File:
September 5, 2023
1. Paducah Water Works – month ended July 31, 2023
Bids File:
1. Bid Proposal for Roof Replacement – Market House Building – Chambers
Roofing Co., Inc. – MO #2780 (Sole Bid)
I(C) Appointment of Sarah Walker to the Paducah-McCracken County Senior Citizens,
Inc., Board to replace Stewart Tom Shoulta, whose term has expired. Said shall expire
June 30, 2026.
I(D) Appointment of Chad Clark to the Creative & Cultural Council, to replace Todd
Birdsong, who resigned. Said term shall expire March 24, 2026.
I(E) Personnel Actions
I(F) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO RECEIVE GRANT FUNDS THROUGH THE U.
S. DEPARTMENT OF HOMELAND SECURITY FOR A FY2023 PORT
SECURITY GRANT IN THE AMOUNT OF $543,750 FOR PURCHASE OF A
FIRE BOAT TO RESPOND TO WATER-BASED EMERGENCY SITUATIONS
(MO# 2782; BK 13)
I(G) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY TO APPLY FOR A
CYBERSECURITY GRANT THROUGH THE KENTUCKY OFFICE OF
HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $40,000 TO
CONDUCT INTERNAL AND EXTERNAL CYBERSECURITY
VULNERABILITY ASSESSMENTS (MO# 2783; BK 13)
I(H) A MUNICIPAL ORDER APPROVING A FUNDING AGREEMENT WITH THE
PADUCAH-MCCRACKEN COUNTY RIVERPORT IN AN AMOUNT OF
$100,000 TO PARTIALLY FUND THE MATCH OF SMALL PROJECT PORTS
GRANT THROUGH THE PORT INFRASTRUCTURE DEVELOPMENT
PROGRAM FOR THE BULK YARD REVITALIZATION AND EXPANSION
PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME (MO# 2784; BK 13)
I(I) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
MEMORANDUM OF LANDING BARGE AGREEMENT AND LANDING
BARGE AGREEMENT WITH PINE BLUFF MATERIALS CO., LLC, TO PLACE
A SPUD BARGE AT THE OHIO RIVER BOAT LAUNCH, AND AUTHORIZING
THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME
REMOVED FOR SEPARATE DISCUSSION
I(J) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2024
KENTUCKY LITTER ABATEMENT GRANT APPLICATION THROUGH THE
KENTUCKY DIVISION OF WASTE MANAGEMENT FOR THE PUBLIC
WORKS DEPARTMENT’S STREET LITTER ABATEMENT PROGRAM,
ACCEPTING ALL AWARDED GRANT FUNDS, AND AUTHORIZING THE
MAYOR TO EXECUTE ALL AWARD DOCUMENTS (MO# 2786; BK 13)
September 5, 2023
I(K) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH BARKLEY REGIONAL AIRPORT IN THE AMOUNT OF
$120,000 FOR GENERAL AVIATION AND AIR CARRIER SERVICES
(MO# 2787; BK 13)
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on
the consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor
Bray (5).
ORDINANCE INTRODUCTIONS
SETTING TAX LEVIES – AD VALOREM PROPERTIES FY 2024
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled: “AN ORDINANCE FIXING THE LEVIES
AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH,
KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR
SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2023, THROUGH JUNE 30, 2024,
WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED.”
PURPOSE
RATE PER $100
GENERAL FUND OF THE CITY:
Real Property $0.256
Personal Property (except inventory) $0.373
Motor Vehicles and Watercraft $0.390
SCHOOL PURPOSES:
PADUCAH JUNIOR COLLEGE
Real Estate $0.014
Personal Property (except inventory) $0.014
Motor Vehicles and Watercraft $0.031
The City of Paducah shall collect the following taxes for the Board of Education:
PADUCAH INDEPENDENT SCHOOL DISTRICT
Real Property $0.846
Personal Property (including inventory) $0.864
Property taxes levied herein shall be due and payable in the following manner:
September 5, 2023
(1) In the case of tax bills which reflect an amount due of less than Two
Thousand Dollars ($2,000.00), the payment shall be due on November 1,
2023, and shall be payable without penalty and interest until November
30, 2023.
(2) In the case of all other tax bills, payment shall be in accordance with the
following provisions:
(a) The first half payment shall be due on November 1, 2023, and shall be
payable without penalty and interest until November 30, 2023.
(b) The second half payment shall be due on February 1, 2024, and shall
be payable without penalty and interest until February 29, 2024.
BUDGET AMENDMENT – GO BOND 2013 B PAYOFF – FY 2024
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled: AN ORDINANCE AMENDING
ORDINANCE NO. 2023-06-8777, ENTITLED, “AN ORDINANCE ADOPTING THE CITY
OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR
JULY 1, 2023, THROUGH JUNE 30, 2024, BY ESTIMATING REVENUES AND
RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY
GOVERNMENT.” This Ordinance is summarized as follows: That the annual budget for the
fiscal year beginning July 1, 2023, and ending June 30, 2024, as adopted by Ordinance No.
2023-06-8777, be amended by the following re-appropriation:
• Increase Sale of Assets Account by $870,745
• Increase Principal – 2013 Series by $955,000
• Increase Interest – 2013 Series by $2,205
DISCUSSION
SOLID WASTE GPS SYSTEM
Communications Manager Pam Spencer offered the following summary:
“Director of Public Works Chris Yarber provided an overview of the benefits of the GPS
system that is installed on the Solid Waste Division’s refuse trucks. The Division began
using the software, Routeware, earlier this year with the goal of improving routes, finding
operational efficiencies, and enhancing safety. The trucks have an onboard computer and
camera that allows the driver to log each collection and to log obstructions that may be
blocking a solid waste collection. The software also sets up routes. Yarber said a future
feature that may be launched is an opt-in automated message service which would
provide updates to citizens on solid waste collection changes.”
PINE BLUFF MATERIALS – SPUD BARGE PLACEMENT
Amie Clark, Director of Parks and Recreation, answered questions from the Board of
Commissioners regarding the contract with Pine Bluff.
September 5, 2023
MUNICIPAL ORDER
AGREEMENT WITH PINE BLUFF MATERIALS FOR PLACEMENT OF SPUD
BARGE AT THE OHIO RIVER BOAT DOCK
Commissioner Wilson offered motion, seconded by Commissioner Smith, that the Board of
Commissioners adopt a Municipal Order entitled, “A MUNICIPAL ORDER AUTHORIZING
THE MAYOR TO EXECUTE A MEMORANDUM OF LANDING BARGE AGREEMENT
AND LANDING BARGE AGREEMENT WITH PINE BLUFF MATERIALS CO., LLC, TO
PLACE A SPUD BARGE AT THE OHIO RIVER BOAT LAUNCH, AND AUTHORIZING
THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME.”
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor
Bray (5) (MO# 2785; BK 13)
COMMENTS
Commissioner Smith
Would like to see the City research the possibility of starting a tree replacement program in the
City. Trees 10’ to 12’ tall would be offered at a discount to property owners wanting to replace
trees that are destroyed by weather or deterioration.
EXECUTIVE SESSION
Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following
topics:
Future sale or acquisition of a specific parcel(s) of real estate, as permitted by
KRS 61.810(1)(b)
A specific proposal by a business entity where public discussion of
the subject matter would jeopardize the location, retention, expansion
or upgrading of a business entity, as permitted by KRS 61.810(1)(g)
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor
Bray (5)
RECONVENE IN OPEN SESSION
Commissioner Henderson offered motion, seconded by Commissioner Smith, that the Paducah
Board of Commissioners reconvene in open session.
September 5, 2023
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor
Bray (5)
ADJOURN
Commissioner Wilson offered Motion, seconded by Commissioner Guess, that the meeting be
adjourned.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor
Bray (5)
TIME ADJOURNED: 6:35 p.m.
ADOPTED: September 26, 2023
_________________________________
George Bray, Mayor
ATTEST:
__________________________________
Claudia Meeks, Assistant City Clerk
September 26, 2023
RECEIVE AND FILE DOCUMENTS:
Contract File:
1. Entertainment Destination Center – non-licensed participant – Crystal Housman – With
Love From Kentucky – 09-01-2023 – signed by Lindsay Parish, City Clerk
2. Cemetery Tour Agreement with Atomic City Tours – 06-21-2023 – signed by Amie
Clark – Director of Parks and Recreation
3. Cemetery Tour Agreement with Market House Theater – 07-13-2023 – signed by Amie
Clark – Director of Parks and Recreation
4. Memorandum of Agreement – Cybersecurity Grant and proposal from LightChange
Technologies - MO #2759
5. Sale of 2301 McCracken Boulevard (Old Teletech Building) to NewGen Ventures, LLC
– Closing Document Transcript – MO #2778
6. Award Letter and Agreement – FEMA Port Security Grant - $543,750 – Fire Boat –
MO #2782
7. Funding Agreement between City of Paducah and Paducah-McCracken County Riverport
Authority – MO #2784
8. Contract For Services FY2024 – Barkley Regional Airport Authority – MO #2787
CITY OF PADUCAH
September 26, 2023
Upon the recommendation of the City Manager's Office, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Michelle Smolen
City Manager's Office Signature
9/21/2023
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS (FULL-TIME)
PREVIOUS POSITION CURRENT POSITION
ADMINISTRATION AND BASE RATE OF PAY AND BASE RATE OF PAY NCS/CS FLSA EFFECTIVE DATE
Jordan, Daron City Manager City Manager NCS Ex August 10, 2023
$84.50/hr $86.61/hr
FINANCE
Davenport, Kamra M.Accountant Accountant NCS Ex September 7, 2023
$25.56/hr $26.33/hr
Millay, Stephanie M. Revenue Auditor Revenue Manager NCS Ex September 7, 2023
$30.09/hr $39.12/hr
FIRE - PREVENTION
Jones, David A. Code Enforcement Officer Code Enforcement Officer NCS Non-Ex September 7, 2023
$25.47/hr $25.98/hr
PARKS & RECREATION
Everly, Rebecca Park Ranger Parks Maintenance Laborer NCS Non-Ex October 5, 2023
$14.00/hr $16.92/hr
TECHNOLOGY
Cooper, Tina R. Systems Technician Systems Technician NCS Ex September 7, 2023
$30.07/hr $30.82/hr
PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS (PART-TIME)
PREVIOUS POSITION CURRENT POSITION
PARKS & RECREATION AND BASE RATE OF PAY AND BASE RATE OF PAY NCS/CS FLSA EFFECTIVE DATE
Thompson, Savanna N. Lifeguard Recreation Leader - Athletics NCS Non-Ex August 24, 2023
$12.00/hr $12.00/hr
FIRE - SUPPRESSION POSITION REASON EFFECTIVE DATE
Glisson, Stephen C. Captain Retirement September 30, 2023
Matheny, Jeremy S. Lieutenant Retirement September 30, 2023
September 26, 2023
TERMINATIONS - FULL-TIME (F/T)
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Declaration and Sale of Surplus Property: 1724 N 12th Street - N. HUTCHISON
Category: Municipal Order
Staff Work
By: Nancy
Upchurch
Presentation
By: Nicholas
Hutchison
Background Information: The City of Paducah acquired this property in July 2013. The structure on the lot
was demolished. The intended use for the property was to market to a developer that would construct a home
on the lot.
Paducah McCracken County Habitat for Humanity requests that the property be donated for the construction of
a single-family residence. They will construct a single-family 3-bedroom two-bath home. The home will have a
front porch. Habitat for Humanity will market and select a veteran family to live in this home. Additional site
improvements also include the planting of at least one tree on the property. The attached design plan is a plan
used to build the Habitat home at 2901 Virginia Street. The proposed investment is approximately $130,000.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: It is recommended to determine that the property is surplus and accept the request
of the Habitat for Humanity to donate the property for this project subject to the standard clause applied in the
Fountain Avenue Revitalization Area stating that the property would revert back to the City if the owner fails to
comply with the submitted proposal and fails to substantially complete the project within two years.
Attachments:
1. MO prop sale– 1724 North 12th Street
2. SOA2023-0014 Staff Report 1724 N 12th Street
3. SOA2023-0014 Bid 1724 N 12th St
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER DECLARING THE REAL PROPERTY
LOCATED AT 1724 NORTH 12TH STREET TO BE SURPLUS
PROPERTY, TRANSFERRING THE PROPERTY TO PADUCAH-
MCCRACKEN COUNTY HABITAT FOR HUMANITY FOR
ECONOMIC DEVELOPMENT PURPOSES, AND AUTHORIZING
THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS
RELATED TO SAME
WHEREAS, pursuant to KRS 82.083 a written determination has been
made that the City does not have any use at this time or in the future for property located
at 1724 North 12th Street, which constitutes surplus real estate; and
WHEREAS, it is recommended that the City of Paducah accept the
request of Habitat for Humanity to donate the property for this project in accordance with
KRS 82.083(4)(b); and
WHEREAS, the City desires to accept the proposal of Paducah-
McCracken County Habitat for Humanity, to make improvements to the property and
build a three-bedroom, two-bathroom home, with a proposed investment in the amount of
$130,000.
NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The Board of Commissioners hereby declares the property
located at 1724 North 12th Street, to be surplus property as it relates to the operations of
the City and authorizes the transfer of the property to the Paducah-McCracken County
Habitat for Humanity. Further, it is determined that it is necessary, desirable, and in the
best interest of the City to transfer the property.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the transfer of the real property
approved in Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
______________________________
George Bray, Mayor
ATTEST:
___________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
\mo\prop sale– 1724 North 12th Street
STAFF REPORT
PADUCAH CITY COMMISSION
APPLICATION INFORMATION
ADDRESS 1724 North 12th Street
CASE NO.SOA2023-0014
OWNER City of Paducah
APPLICANT Habitat for Humanity
AGENT ---
REQUEST Sale of Asset
HEARING DATE September 26, 2023
GENERAL SITE INFORMATION
CURRENT ZONING R-3 Medium Density Residential Zone
CURRENT LAND USE Vacant
COMPREHENSIVE PLAN Neighborhood Conservation
CURRENT IMPROVEMENTS None
FLOODPLAIN No
PUBLIC UTILITIES Power, gas, water
PUBLIC SERVICES Paducah Fire, Paducah Police
SURROUNDING AREA INFORMATION
SURROUNDING ZONING SURROUNDING LAND USE
NORTH R-3 Single-family
SOUTH R-3 Single-family
EAST R-3 Single-family
WEST R-3 Single-family
GENERAL INFORMATION
The disposition of surplus or excess property is governed by City Code Section 2-668; which
references KRS 82.083.
KRS 82.083 (4) (b) states real or personal property may be transferred with or without
compensation, for economic development purposes, which shall include, but not limited to;
real property transfers for the elimination of blight. Staff is of the opinion that the Habitat for
Humanity’s mission to assist low to moderate income families achieve the American dream of
affordable, quality home ownership meets the standard of elimination of blight.
SOA
STAFF REPORT (continued)page 2 of 4
DESCRIPTION OF THE PROPERTY: 1724 NORTH 12TH STREET
ACQUISITION OF THE PROPERTY
The City of Paducah acquired this property in July 2013. The structure on the lot was
demolished. The intended use for the property was to market to a developer that would
construct a home on the lot.
DISPOSITION OF THE PROPERTY
Typically, it is in the best interest of the City to transfer ownership of underutilized parcels to a
responsible citizen, thereby placing the property back on the tax rolls and eliminating the
maintenance and liability costs. This lot is located in an established residential neighborhood.
The Comprehensive Plan recommends Neighborhood Conservation.
BID INFORMATION
Paducah McCracken County Habitat for Humanity requests that the property be donated for
the construction of a single-family residence. They will construct a single-family 3-bedroom two
bath home. The home will have a front porch. Habitat for Humanity will market and select a
veteran family to live in this home. Additional site improvements also include the planting of
at least one tree on the property. The attached design plan is a plan used to build the Habitat
home at 2901 Virginia Street. The proposed investment is approximately $130,000.
STAFF REPORT (continued)page 3 of 4
Paducah McCracken County Habitat for Humanity Bid Amount: $0
BID
#1
The Paducah McCracken County Habitat for Humanity proposes to construct a
single-family (three- bedroom, two-bath) home for qualified veteran buyer.
STAFF RECOMMENDATION
It is recommended to determine that the property is surplus and accept the request of the Habitat
for Humanity to donate the property for this project subject to the standard clause applied in
the Fountain Avenue Revitalization Area stating that the property would revert back to the City
if the owner fails to comply with the submitted proposal and fails to substantially complete the
project within two years.
***
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and the East
Marshall Fire Department - C. YARBER
Category: Municipal Order
Staff Work By: Jim
Scutt, Debbie Collins
Presentation By: Chris
Yarber
Background Information: On August 24, 2023, a Fleet Maintenance Service Agreement was entered into
for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations
necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule
for the East Marshall Fire Department.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve a Municipal Order for the Fleet Maintenance Service Agreement for the
City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary
for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for the
East Marshall Fire Department.
Attachments:
1. MO agree-fleet maintenance services – East Marshall Fire Department
2. East Marshall Fire Dept_Service Agreement
MUNICIPAL ORDER NO. ____________
A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE,
MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE
AGREEMENT WITH THE EAST MARSHALL FIRE DEPARTMENT, TO
PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND
AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO
SAME
WHEREAS, the City of Paducah wishes to enter into a Fleet Maintenance Service
Agreement with East Marshall Fire Department for the City of Paducah Fleet Department to
provide fleet services at hourly rates.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to
execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency
Apparatus Service Agreement (hereinafter the “Agreement”) with the East Marshall Fire
Department in substantially the form attached hereto and made part hereof (Exhibit A).
SECTION 2. That the hourly labor rates are as follows:
Shop Hourly Labor Rate
Heavy Truck $95 per hour
Heavy Equipment $95 per hour
Passenger Vehicle $95 per hour
Light Truck $95 per hour
Small Engine $75 per hour
SECTION 3. That the initial term of the Agreement shall be for a period of one
(1) year. Such term shall automatically renew at the end of the Initial Term unless either party
terminates the Agreement upon sixty days written notice in accordance with Paragraph 7 of the
Agreement. In addition, the City of Paducah may terminate the Agreement with cause upon a
thirty-day written notice for non-payment of fees.
SECTION 4. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________________
George Bray, Mayor
ATTEST:
__________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
mo/agree-fleet maintenance services – East Marshall Fire Department
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Authorize the Mayor to accept the proposal and execute a purchasing agreement with DWA
Recreation in the amount of $84,475 for the purchase and installation of pour in place rubber playground
surfacing for the Robert Coleman Park playground project - A. CLARK
Category: Municipal Order
Staff Work
By: Amie Clark
Presentation
By: Amie Clark
Background Information: The Board of Commissioners approved the release of a request for proposals for
a pour in place rubber playground surface for the playground at Robert Coleman Park on August 22. The
request for proposals was released on August 24 with a deadline of September 7. DWA Recreation submitted a
proposal for the project in the amount of $84,475.00 to include the purchase and freight of approximately 3200
square feet of pour in place rubber surface and installation of the surface for the new playground being installed
at Robert Coleman Park.
DWA was the only proposal received.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Southside; Facility Enhancements and Improvements
Communications Plan:
Funds Available: Account Name: Coleman Park Project
Account Number: PA0129
Staff Recommendation: Approve
Attachments:
1. MO contract- DWA Recreation - Coleman Park Playground
2. PIP Surfacing Proposal DWA (002)
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE A CONTRACT WITH DWA RECREATION IN THE AMOUNT OF
$84,475, FOR CONSTRUCTION AND INSTALLATION OF 3,200 SQUARE FEET
OF POUR IN PLACE RUBBER SURFACING AT THE NEW PLAYGROUND AT
ROBERT COLEMAN PARK, AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATED TO SAME
WHEREAS, on August 22, 2023, the Board of Commissioners approved
the release of a Request For Proposals for a pour-in-place rubber playground surface for
the playground at Robert Coleman Park; and
WHEREAS, the RPF was released on August 24, with a deadline of
September 7, 2023; and
WHEREAS and DWA submitted the only proposal for the project in an
amount of $84,475, which the City of Paducah now wishes to accept.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Mayor is hereby authorized and directed to execute
a contract with DWA Recreation in the amount of $84,475 for construction and
installation of 3,200 square feet of pour in place rubber surfacing at the new playground
at Robert Coleman Park.
SECTION 2. This expenditure will be paid from the Coleman Park
Project, Account Number PA0129.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
______________________________
George Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
\mo\contract-DWA Recreation-Coleman Park Playground
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Authorize the Application and Acceptance of a 2023 USTA Southern Parks and Recreation Grant
in the Amount of $1,000 - A.CLARK
Category: Municipal Order
Staff Work By: Taylor Morsching, Amie
Clark, Hope Reasons
Presentation By: Amie Clark
Background Information: The USTA Southern Parks and Recreation Grant is available to any Parks and
Recreation Department. Funding may be used for new tennis programs or to foster established ones. The
Paducah Parks and Recreation Department is requesting $1,000 to conduct a Glow Tennis Event for tennis
players of all ability levels. This will be a new, two-hour event held at the Noble Park Tennis Facility. Funding
will be used for supplies, equipment, marketing and door prizes. No match is required for this grant.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Authorize the application and acceptance of the USTA grant and for the Mayor to
sign all documentation related to same.
Attachments:
1. MO application & award-United States Tennis Association 2023
MUNICIPAL ORDER NO. _____
A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A USTA SOUTHERN
PARKS AND RECREATION GRANT THROUGH THE UNITED STATES TENNIS
ASSOCIATION (USTA) TO CONDUCT A GLOW TENNIS EVENT, ACCEPTING ALL
AWARDED GRANT FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application for a
2023 Parks and Recreation Grant through the United States Tennis Association (USTA)
Southern. This grant is in the amount of One Thousand Dollars ($1,000), and will be used to
conduct a two-hour Glow Tennis Event for tennis players of all ability levels at Noble Park.
Funding will be used for supplies, equipment, marketing and door prizes.
SECTION 2. That the City of Paducah hereby accepts all grant funds awarded
through the United States Tennis Association (USTA). No local match is required.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
__________________________________
George Bray, Mayor
ATTEST:
____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
MO\grants\application & award-United States Tennis Association 2023
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Authorize Contract Modifications in the amount of $7,097.38 for the Robert Cherry Civic Center
Construction Project - A. CLARK
Category: Municipal Order
Staff Work By: Amie Clark
Presentation By: Amie Clark
Background Information: Request for contract modifications in the amount of $7,097.38 for the Robert
Cherry Civic Center construction project including:
54" metal stud wall in the kitchen to conceal plumbing - add $816.59
Owner furnished triple sink and faucet - credit $871.00
HVAC screen modifications - add $2,906.26
Window film and trim - add $3,568.76
Storage opening - add $676.77
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Facility Improvements
Communications Plan:
Funds Available: Account Name: ARPA Funding
Account Number: MR0093
Staff Recommendation: Approve
Attachments:
1. MO contract modification 3 – Midstates Robert Cherry Civic Center
2. 2147 - Cherry Civic Center - Construction RFP - 20230913
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 3 TO
THE CONSTRUCTION CONTRACT WITH MIDSTATES CONSTRUCTION,
INC. FOR THE ROBERT CHERRY CIVIC CENTER, IN THE AMOUNT OF
$7,097.38, AND AUTHORIZING THE MAYOR TO EXECUTE THE
CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED
TO SAME
WHEREAS, by Municipal Order No. 2715, the City of Paducah authorized an
Agreement with Midstates Construction, Inc. in the amount of $1,557,697 for the Robert Cherry
Civic Center Renovation Project; and
WHEREAS, by Municipal Order No. 2760, the City Commission approved
Contract Modification No. 1 to the Agreement with Midstates Construction, Inc., for a price
increase in the amount of $51,108.15 and authorized the Mayor to execute all documents
necessary on behalf of the City; and
WHEREAS, by Municipal Order No. 2774, the City Commission approved
Contract Modification No. 2 to the Agreement with Midstates Construction, Inc., to add 45 days
to the contract for a final completion date of December 28, 2023, and additions requested by the
City for a total change in the amount of $6,168.52.
WHEREAS, the City wishes to enter into Contract Modification No. 3 for certain
needed changes and credits; and
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission hereby approves Contract Modification
No. 3 to the Agreement with Midstates Construction, Inc., for a price increase in the amount of
$7,097.38 for certain items listed below and authorizes the Mayor to execute all documents
necessary on behalf of the City.
1. 54” Metal Stud Wall to Conceal Plumbing – Increase $816.59
2. Owner Furnished Triple Sink and Faucet – Decrease ($871)
3. HVAC Screen Modifications – Increase $2,906.26
4. Window Film and Trim – Increase $3,568.76
5. Storage Opening – Increase $676.77
SECTION 2. The adoption of Contract Modification No. 3 increases the
Agreement amount by $7,097.38 henceforth increasing the total agreement to an amount of
$1,622,071.05. This expenditure shall be charged to the ARPA Funding Project Account
No. MR0093.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
____________________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
mo\contract modification 3 – Midstates Robert Cherry Civic Center
MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477
GENERAL CONTRACTORS FAX: 270-442-8526
P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253
August 2, 2023
PFGW Architects
101 South 4th Street
Paducah, KY 42001
Re: Renovation
Robert Cherry Civic Center
2701 Park Avenue
Paducah, KY 42001
PFGW File No. 2147
(RFP 16)
Attn: Jeff Canter, NCARB, AIA
Please find below cost breakdown of material and labor to furnish and install +/- 16’6” Long x 54” Tall 6” metal stud framed wall at north wall of
Catering Kitchen 109 and install and finish with 5/8” gypsum board to allow for new plumbing rough in. Per instructions at August 2, 2023
Progress Meeting, wall coverings to be installed on existing CMU east and west walls of Catering Kitchen 109 will not be installed to allow for
additional wall covering material required at top of new 54” wall.
Material Labor Sub
1. West Kentucky Specialties Co., Inc. $735.00
$735.00
BURDEN
$735.00
Total Material, Labor, & Sub: $735.00
5% Overhead: $36.75
5% Profit: $36.75
$808.50
1% Bond $8.09
Total: $816.59
MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477
GENERAL CONTRACTORS FAX: 270-442-8526
P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253
August 11, 2023
PFGW Architects
101 South 4th Street
Paducah, KY 42001
Re: Renovation
Robert Cherry Civic Center
2701 Park Avenue
Paducah, KY 42001
PFGW File No. 2147
(RFP 17)
Attn: Jeff Canter, NCARB, AIA
Please find below cost breakdown to provide material credit for plumbing fixture mark P-7 (lay-in triple compartment sink & deck mount
faucet) and material cost to provide compatible faucet with owner furnished stainless steel three-compartment sink at Catering Kitchen 109
Material Labor Sub
1. West Kentucky Industrial & Plumbing (See attached) <$783.97>
<$783.97>
BURDEN
<$783.97>
Total Material, Labor, & Sub: $<783.97>
5% Overhead: $<39.20>
5% Profit: $<39.20>
$<862.37>
1% Bond $<8.63>
Total: $<871.00>
PO Box 574 CHANGE ORDER # 2
961 Slickback Rd
Benton, KY 42025
Office (270) 909-3230
Luke@wkyindustrial.com DATE: 8/9/2023
TO: MidStates Construction PROJECT: Robert Cherry Civic Center
We hereby agree to the change(s) or additional work specified below:
Return original order of P7 sink and faucet, supply new 3 compartment splash mount faucet.
We agree hereby to make the change(s) specified above at this price:
Contractor
Signature ________Luke McKenzie___________Date: ________8/9/2023_____________________
__________________________________________________________________________________________
Accepted: The above prices and specifications of this Authorized
Change Order are satisfactory and are hereby accepted. Signature ______________________________
All work to be performed under same terms and (Owner)
conditions as specified in original contract unless stated Date of
otherwise. Acceptance ______________________________
8” Center Wall Mount Faucet with 14” Spout Royal Series Plumbing
Model:
Project:
Item #:
Qty:
Date:
Approved By:
Due to our commitment to continued product improvement, specifications are subject to change without notice.Rev. 9/2019 • No. 14-814L
Krowne Metal Corporation • 100 Haul Rd. Wayne, NJ 07470 • Toll Free: (800) 631-0442 • Fax: (973) 872-1129 • sales@krowne.com • krowne.com
¼ Turn High Performance Ceramic Cartridge Valves with Integral Check
Heavy Duty Flanges with Eccentric Fittings Allow Alignment Adjustments for Quick
Installation
Durable Full Range Swing Spout with Double O-Ring Construction
Lever Handles
Mounting Kit Included
Warranty: 3 Years
8” Center Wall Mount Faucet with 14” Spout, Polished Chrome Finish, Mounting Kit
Included, 1.8 GPM Aerator Installed
14-814L
STANDARD FEATURES
DESCRIPTION
PRODUCT COMPLIANCE SPECIFICATIONS
Water Inlet 1/2” NPT
Temp. Range 40°F - 180°F
Rough In 7/8” Round Holes on 8” Center
Flow Rate 1.8 GPM
Material Chrome Plated Brass
Weight 6 lbs.
ASME A112.18.1/CSA B125.1
NSF-61
NSF/ANSI 372
Meets ANSI A117.1 (ADA)
California Proposition 65
CEC Listed
Massachusetts Approved
WARNING: Plumbing connections should be made by qualified personnel
who will observe all applicable plumbing, sanitary and safety codes.
14-814L
1/2”-14NPT
2-1/2”8”
12-3/8”
8”
5”
3-3/8”
14”
MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477
GENERAL CONTRACTORS FAX: 270-442-8526
P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253
September 6, 2023
PFGW Architects
101 South 4th Street
Paducah, KY 42001
Re: Renovation
Robert Cherry Civic Center
2701 Park Avenue
Paducah, KY 42001
PFGW File No. 2147
(RFP 18) REVISED
Attn: Jeff Canter, NCARB, AIA
Please find below cost breakdown of material and labor for North West HVAC Screen modifications at request of owner per ASI 02 dated
August 4, 2023. The footprint of the North West HVAC Screen is unchanged by Submittal 18-2147 Packaged, Outdoor, Central-Station Air-
Handling Units review comment #2 dated 5/4/2023 by Marcum Engineering. Additional concrete pads and steel pipe bollards are to be
furnished and installed at no additional cost to the owner due to required relocation of condensing units due to physical size of RTU-1.
Item 1:
Increase height of East, South, & West sections of HVAC Screen at Northwest corner of building from 60” Tall to 84” Tall per ASI 02 dated
8/4/2023. The Carrier unit specified on Page H5.1 is 73”-78” Tall (Details attached for reference)
Material Labor Sub
1. 12’ tall black post with cap (SF2-PK312)
14 each @ $129.99/each + TAX = $1,929.06
9’ tall black post with cap (SF2-PK309)
14 each @ $99.99/each + TAX = $1,483.86
$1,929.06 + <$1,483.86> = $445.20 $445.20
2. Horizontal Channel for 7’ Fence (SF2-HCK07)
13 each @ $79.99/each + TAX = $1,102.27
Horizontal Channel for 6’ Fence (SF2-HCK06)
13 each @ $69.99/each + TAX = $963.23
$1,102.27 + <$963.23> = $139.04 $139.04
3. 1x6x16 TREX Composite Square Edge Deck Boards (*4 additional horizontal
Runs required)
15 each @ $78.51/each + TAX $1,248.31
4. To cut and install additional deck boards
1 Carpenter 2 Laborers 8 hours @ $62.00/hour $496.00
$1,832.55 $496.00
BURDEN $173.60
$1,832.55 $669.60
Total Material & Labor: $2,502.15
10% Overhead: $250.22
5% Profit: $125.11
$2,877.48
1% Bond: $28.78
Total: $2,906.26
Certified Drawing for RTU-1
Project: Robert Cherry Civic Center 05/09/2022
Prepared By: 10:40AM
Certified Drawing
Applied Rooftop Builder 3.29s Page 5 of 66
MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477
GENERAL CONTRACTORS FAX: 270-442-8526
P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253
September 12, 2023
PFGW Architects
101 South 4th Street
Paducah, KY 42001
Re: Renovation
Robert Cherry Civic Center
2701 Park Avenue
Paducah, KY 42001
PFGW File No. 2147
(RFP 19)
Attn: Jeff Canter, NCARB, AIA
Please find below cost of material and labor for installation of window tinting and 1x wood trim board for attachment of acoustical suspended
ceiling wall angle at specified window openings per Architect’s Supplemental Instructions No. 04-REVISED dated September 7, 2023.
Material Labor Sub
Item 1:
Installation of window film on interior of all glazing in Storage 102, Women 105,
Storage 106, & Table/Chair Storage 108. Architect/Owner selection of SXWF-WM
White Matte film to be used on all glazing listed above.
Precision Tinting (See attached) $1,469.21
Item 2:
Install painted 1x wood trim at window openings in Storage 102, Women 105,
Storage 106, Table/Chair Storage 108, & Catering Kitchen 109 per detail 1/ASI-04.
6 each primed 1x8x12 @ $43.98/each + TAX $279.72
Drill Bits, Finish Nails, Mounting Hardware, Wood Glue: LS $40.00
1 gallon egg shell finish paint @ $48.98/each + TAX $51.92
1 each 3/8” nap roller cover @ $4.78/each + TAX $5.07
1 each 2 ½” Angled paint brush @ $6.68/each + TAX $7.08
1 each paint tray @ $4.98/each + TAX $5.28
Tool Usage: miter saw, nail gun, compressor, electric drills: LS $55.00
To paint both sides of 1x8 wood boards prior to installation
1 Laborer 5 hours @ $18.00/hour $90.00
To cut 1x8 to length and install at window openings after boards are painted
1 Carpenter 1 Laborers 24 hours @ $44.00/hour $1,056.00
Clean Up
1 Laborer .5 hour @ $18.00/hour $9.00
$444.07 $1,155.00 $1,469.21
BURDEN $404.25
$444.07 $1,559.25 $1,469.21
Total Material, Labor & Sub: $3,072.53
10% Overhead: $307.26
5% Profit: $153.63
$3,533.42
1% Bond: $35.34
Total: $3,568.76
MIDSTATES CONSTRUCTION CO INC PHONE: 270-442-5477
GENERAL CONTRACTORS FAX: 270-442-8526
P O BOX 253 730 NORTHVIEW PADUCAH KY 42002-0253
September 12, 2023
PFGW Architects
101 South 4th Street
Paducah, KY 42001
Re: Renovation
Robert Cherry Civic Center
2701 Park Avenue
Paducah, KY 42001
PFGW File No. 2147
(RFP 20)
Attn: Jeff Canter, NCARB, AIA
Please find below cost of material and labor to cut new 3’-0” x 7’-0” drywall opening in dividing wall of Storage 114 & Storage 115 per
Architect’s Supplemental Instruction No. 05 dated September 7, 2023 at the request of owner representative Amie Clark.
Material Labor Sub
To layout opening, cut and remove gypsum board, frame rough opening with
Metal studs, wrap opening with gypsum board, and clean up.
1 each 4x8x5/8” Gypsum Board @ $14.77 + TAX $15.66
3 5/8” Metal Studs & Track from warehouse stock $20.00
1 Carpenter 1 Laborer 5 hours @ $44.00/hour $220.00
To install corner bead and finish opening
West Kentucky Specialties Co., Inc. (See attached) $250.00
$35.66 $220.00 $250.00
BURDEN $77.00
$35.66 $297.00 $250.00
Total Material, Labor & Sub: $582.66
10% Overhead: $58.27
5% Profit: $29.14
$670.07
1% Bond: $6.70
Total: $676.77
WEST KY SPECIALTIES CO., INC
P.O. BOX 37
HARDIN, KY 42048
PHONE # 270-437-463
FAX # 270-437-4070
September 11, 2023
MIDSATES CONSTRCUTION
730 NORTHVIEW STREET
PO BOX 253
PADUCAH, KY 42001
RE: ROBERT CHERRY CIVIC CENTER
OPENING AT STORAGE 114 & STORAGE 115
Scope of Work:
Finish 36 x 84 opening cut by others in new metal stud framed wall between Storage
114 & Storage 115
TOTAL LABOR AND MATERIALS…………………$250.00
Thank You
West KY Specialties Co., Inc.
Steve Smith
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Approve contract renewal with Axon Enterprises, Inc. for police body-worn and in-car cameras in
an amount of $1,424,684.67 - B. LAIRD
Category: Municipal Order
Staff Work By: Joe
Hayes, Brian Laird
Presentation
By: Brian Laird
Background Information: The police department's current contract with Axon Enterprises, Inc. for body-
worn and in-car cameras expires in 2024. This renewal will create a new 5-year contract through
2028. Included is a full warranty on the equipment, unlimited storage and replacement of all cameras, once,
during the life of the contract. The cost is paid for annually as a line item in the police department budget. The
total cost of the contract is $1,424,684.67.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the contract with Axon Enterprises, Inc.
Attachments:
1. MO Axon Agreement 2023
2. 9.15.23 - Quote - Rewrite - (81) AB4, (65) Fleet 3
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING A FIVE-YEAR CONTRACT
RENEWAL WITH AXON ENTERPRISE, INC., FOR IN-CAR CAMERA AND BODY
WORN-CAMERA WARRANTY, STORAGE, AND CAMERA REPLACEMENT IN AN
AMOUNT OF $1,424,684.67 AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATING TO SAME
WHEREAS, in 2015, the City Commission approved an Agreement (“Agreement
2015”) with Taser International, LLC, (currently known as Axon Enterprise, Inc.) by Ordinance
No. 2019-9-8298 for the sole source purchase of body-worn cameras for the Police Department
with annual software licensing and storage costs; and
WHEREAS, in 2019, the City Commission approved Municipal Order No. 2260
which altered pricing and extended the body-worn camera annual software licensing and storage
portion of Agreement 2015 to April 2023, authorized the purchase of in-car cameras, and
provided for software licensing; and
WHEREAS, the City now wishes to extend the sole source contract with Axon for
an additional five-year timeframe to include a full warranty on the equipment, unlimited storage,
and replacement of all cameras one time during the life of the contract.
NOW, THEREFORE, BE IT ORDERED BY BOARD OF COMMISSIONERS
OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City hereby authorizes the Mayor to execute a Contract
Renewal, Statement of Work, and all other documents necessary with Axon Enterprise, Inc., in
an amount of $1,424,684.67, to include a full warranty on the equipment, unlimited storage, and
replacement of all cameras one time during the life of the contract for the Paducah Police
Department.
SECTION 2. These expenditures shall be charged to Police Department Operating
Accounts.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
George P. Bray, Mayor
ATTEST:
________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, July 9, 2019
Recorded by Lindsay Parish, City Clerk, July 9, 2019
\mo\Axon Agreement 2023
1
FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY
Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and Paducah Police Dept. - KY the
(“AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project
Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON
deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide
pursuant to the terms of this SOW.
This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings,
written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.
Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign
the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably
believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within
seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for
signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the
Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.
Force Majeure
2
Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable
by diligence.
Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation to be
performed pursuant of this Statement of Work.
Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via
electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness
validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.
Security Clearance and Access
Upon AGENCY’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s
facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and
consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY‘s facilities. AGENCY is responsible for
providing AXON with all required instructions and documentation accompanying the security background check’s requirements.
Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless
otherwise agreed upon between the AGENCY and AXON.
Local Computer
3
AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with
the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software,
virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.
Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data
interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part,
by defects in the deliverables.
Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint’s NetCloud Manager to the extent necessary to
perform Work pursuant of this Statement of Work.
Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this
SOW.
Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY’s existing network a
wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.
VEHICLE INSTALLATION
Preparedness
4
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.
Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.
Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all
components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.
Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are not considered expendable and will not be
salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.
Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’
operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video
camera system will be removed by the AXON Installer.
In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each
vehicle in accordance with the specifications detailed in the system’s installation manual and its relevant addendum(s). Applicable in-car hardware will be installed
and configured as defined and validated by the AGENCY during the pre-deployment discovery process.
If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due
to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer
determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service,
field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the
parties.
5
Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL
functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation,
configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.
Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s existing systems’
operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system’s
components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is
both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources
and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.
Agreed placement will be documented by the AXON Installer.
AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used
for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is
customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.
6
The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet
products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer
is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.
Page 1 Q-503610-45184.512DF
Q-503610-45184.512DF
Issued: 09/15/2023
Quote Expiration: 09/30/2023
Estimated Contract Start Date: 11/15/2023
Account Number: 114140
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
1400 Broadway St
1400 Broadway St
Paducah,
KY
42001-2506
USA
Paducah Police Dept. - KY
1400 Broadway St
Paducah
KY
42001-2506
USA
Email:
Dave Finethy
Phone: (602) 830-0397
Email: dfinethy@axon.com
Fax:
Joe Hayes
Phone: (270) 444-8590
Email: jhayes@paducahky.gov
Fax: (270) 4440629
Quote Summary Discount Summary
Program Length 65 Months Average Savings Per Year $101,978.59
TOTAL COST $1,424,684.67
ESTIMATED TOTAL W/ TAX $1,424,684.67 TOTAL SAVINGS $552,384.03
Payment Summary
Date Subtotal Tax Total
Oct 2023 $78,149.01 $0.00 $78,149.01
Nov 2023 ($74,769.71)$0.00 ($74,769.71)
Jul 2024 $236,448.97 $0.00 $236,448.97
Jul 2025 $296,214.10 $0.00 $296,214.10
Jul 2026 $296,214.10 $0.00 $296,214.10
Jul 2027 $296,214.10 $0.00 $296,214.10
Jul 2028 $296,214.10 $0.00 $296,214.10
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Page 2 Q-503610-45184.512DF
Payment Summary
Date Subtotal Tax Total
Total $1,424,684.67 $0.00 $1,424,684.67
Page 3 Q-503610-45184.512DF
Quote Unbundled Price:$1,977,068.70
Quote List Price:$1,935,159.60
Quote Subtotal:$1,424,684.67
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 $1.00 ($74,769.71)($74,769.71)$0.00 ($74,769.71)
Fleet3ARe Fleet 3 Advanced Renewal 63 60 $216.16 $178.74 $157.80 $596,484.00 $0.00 $596,484.00
Fleet3A Fleet 3 Advanced 2 60 $303.46 $254.57 $254.57 $30,548.40 $0.00 $30,548.40
Unlimited7 Unlimited 7 Bundle 81 65 $133.64 $153.66 $136.18 $716,987.70 $0.00 $716,987.70
A la Carte Hardware
72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $2,695.00 $0.00 $0.00 $0.00 $0.00
74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $31.30 $31.30 $2,535.30 $0.00 $2,535.30
71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $249.00 $249.00 $15,687.00 $0.00 $15,687.00
11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR
NETCLOUD 63 $1,449.00 $1,449.00 $91,287.00 $0.00 $91,287.00
H00001 AB4 Camera Bundle 4 $849.00 $849.00 $3,396.00 $0.00 $3,396.00
H00002 AB4 Multi Bay Dock Bundle 11 $1,638.90 $43.90 $482.90 $0.00 $482.90
H00001 AB4 Camera Bundle 77 $849.00 $0.00 $0.00 $0.00 $0.00
A la Carte Software
87050 FLEET VIEW XL LICENSE 62 5 $29.00 $22.26 $6,900.60 $0.00 $6,900.60
80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 124 5 $17.00 $13.04 $8,087.28 $0.00 $8,087.28
73686 EVIDENCE.COM UNLIMITED AXON DEVICE
STORAGE 6 65 $26.27 $26.27 $10,245.30 $0.00 $10,245.30
ProLicense Pro License Bundle 6 65 $42.69 $43.11 $16,812.90 $0.00 $16,812.90
A la Carte Warranties
80397 EXT WARRANTY, FLEET 2 KIT 63 5 $6.50 $0.00 $0.00 $0.00 $0.00
73390 TRANSFERRED WARRANTY, CRADLEPOINT
ROUTER 62 5 $0.00 $0.00 $0.00 $0.00 $0.00
Total $1,424,684.67 $0.00 $1,424,684.67
Page 4 Q-503610-45184.512DF
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB4 Camera Bundle 100147 AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK 77 10/15/2023
AB4 Camera Bundle 100147 AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK 4 10/15/2023
AB4 Camera Bundle 100147 AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK 2 10/15/2023
AB4 Camera Bundle 100466 USB-C to USB-C CABLE FOR AB4 85 10/15/2023
AB4 Camera Bundle 100466 USB-C to USB-C CABLE FOR AB4 5 10/15/2023
AB4 Camera Bundle 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 85 10/15/2023
AB4 Camera Bundle 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 5 10/15/2023
AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 11 10/15/2023
AB4 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 11 10/15/2023
AB4 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 11 10/15/2023
Unlimited 7 Bundle 71044 BATTERY, SIGNAL SIDEARM, CR2430 SINGLE PACK 162 10/15/2023
Unlimited 7 Bundle 75015 SIGNAL SIDEARM KIT 81 10/15/2023
A la Carte 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 10/15/2023
Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 2 03/15/2024
Fleet 3 Advanced 70112 AXON SIGNAL UNIT 2 03/15/2024
Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 2 03/15/2024
Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 03/15/2024
Fleet 3 Advanced 72048 FLEET SIM INSERTION, ATT 2 03/15/2024
A la Carte 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 03/15/2024
A la Carte 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 03/15/2024
A la Carte 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 03/15/2024
Unlimited 7 Bundle 73309 AXON CAMERA REFRESH ONE 83 04/15/2026
Unlimited 7 Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 11 04/15/2026
Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 2 03/15/2029
Fleet 3 Advanced Renewal 72040 FLEET REFRESH, 2 CAMERA KIT 63 03/15/2029
Fleet 3 Advanced Renewal 72040 FLEET REFRESH, 2 CAMERA KIT 2 03/15/2029
Unlimited 7 Bundle 73310 AXON CAMERA REFRESH TWO 83 03/15/2029
Unlimited 7 Bundle 73688 MULTI-BAY BWC DOCK 2ND REFRESH 11 03/15/2029
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 18 11/15/2023 04/14/2029
Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 6 11/15/2023 04/14/2029
Unlimited 7 Bundle 73449 RESPOND DEVICE LICENSE 81 11/15/2023 04/14/2029
Unlimited 7 Bundle 73638 STANDARDS ACCESS LICENSE 81 11/15/2023 04/14/2029
Unlimited 7 Bundle 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 81 11/15/2023 04/14/2029
Unlimited 7 Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 81 11/15/2023 04/14/2029
A la Carte 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 11/15/2023 04/14/2029
A la Carte 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 124 11/15/2023 04/14/2024
Page 5 Q-503610-45184.512DF
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
A la Carte 87050 FLEET VIEW XL LICENSE 62 11/15/2023 04/14/2024
Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 2 04/15/2024 04/14/2029
Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 2 04/15/2024 04/14/2029
Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 2 04/15/2024 04/14/2029
Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 4 04/15/2024 04/14/2029
Fleet 3 Advanced Renewal 80400 FLEET, VEHICLE LICENSE 63 04/15/2024 04/14/2029
Fleet 3 Advanced Renewal 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 63 04/15/2024 04/14/2029
Fleet 3 Advanced Renewal 80402 RESPOND DEVICE LICENSE - FLEET 3 63 04/15/2024 04/14/2029
Fleet 3 Advanced Renewal 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 126 04/15/2024 04/14/2029
Services
Bundle Item Description QTY
Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE)2
Fleet 3 Advanced Renewal 73392 FLEET 3 UPGRADE INSTALLATION (PER VEHICLE)63
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
A la Carte 73390 TRANSFERRED WARRANTY, CRADLEPOINT ROUTER 62 11/15/2023 04/14/2024
A la Carte 80397 EXT WARRANTY, FLEET 2 KIT 63 11/15/2023 04/14/2024
Unlimited 7 Bundle 80464 EXT WARRANTY, CAMERA (TAP)81 10/15/2024 04/14/2029
Unlimited 7 Bundle 80464 EXT WARRANTY, CAMERA (TAP)2 10/15/2024 04/14/2029
Unlimited 7 Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP)11 10/15/2024 04/14/2029
Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 2 03/15/2025 04/14/2029
Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 03/15/2025 04/14/2029
Fleet 3 Advanced Renewal 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 63 03/15/2025 04/14/2029
Fleet 3 Advanced Renewal 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 03/15/2025 04/14/2029
Page 6 Q-503610-45184.512DF
Payment Details
Oct 2023
Invoice Plan Item Description Qty Subtotal Tax Total
BWC Co-term 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $819.62 $0.00 $819.62
BWC Co-term 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $202.82 $0.00 $202.82
BWC Co-term H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
BWC Co-term H00002 AB4 Multi Bay Dock Bundle 11 $38.63 $0.00 $38.63
BWC Co-term ProLicense Pro License Bundle 6 $1,345.03 $0.00 $1,345.03
BWC Co-term Unlimited7 Unlimited 7 Bundle 81 $57,359.03 $0.00 $57,359.03
Fleet Gap Coverage and
Upfront Hardware 73390 TRANSFERRED WARRANTY, CRADLEPOINT ROUTER 62 $0.00 $0.00 $0.00
Fleet Gap Coverage and
Upfront Hardware 80397 EXT WARRANTY, FLEET 2 KIT 63 $0.00 $0.00 $0.00
Fleet Gap Coverage and
Upfront Hardware 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 124 $8,087.28 $0.00 $8,087.28
Fleet Gap Coverage and
Upfront Hardware 87050 FLEET VIEW XL LICENSE 62 $6,900.60 $0.00 $6,900.60
Fleet Gap Coverage and
Upfront Hardware H00001 AB4 Camera Bundle 4 $3,396.00 $0.00 $3,396.00
Total $78,149.01 $0.00 $78,149.01
Nov 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment 100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 ($74,769.71)$0.00 ($74,769.71)
Total ($74,769.71)$0.00 ($74,769.71)
Apr 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment Fleet3A Fleet 3 Advanced 2 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet Year 1 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 $18,257.40 $0.00 $18,257.40
Fleet Year 1 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $3,137.40 $0.00 $3,137.40
Fleet Year 1 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $0.00 $0.00 $0.00
Fleet Year 1 Fleet3A Fleet 3 Advanced 2 $6,109.68 $0.00 $6,109.68
Fleet Year 1 Fleet3ARe Fleet 3 Advanced Renewal 63 $119,296.80 $0.00 $119,296.80
Year 1 BWC 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $1,229.44 $0.00 $1,229.44
Year 1 BWC 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $304.24 $0.00 $304.24
Year 1 BWC H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
Year 1 BWC H00002 AB4 Multi Bay Dock Bundle 11 $57.95 $0.00 $57.95
Year 1 BWC ProLicense Pro License Bundle 6 $2,017.55 $0.00 $2,017.55
Year 1 BWC Unlimited7 Unlimited 7 Bundle 81 $86,038.51 $0.00 $86,038.51
Page 7 Q-503610-45184.512DF
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Total $236,448.97 $0.00 $236,448.97
Jul 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet Year 2 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 $18,257.40 $0.00 $18,257.40
Fleet Year 2 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $3,137.40 $0.00 $3,137.40
Fleet Year 2 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $0.00 $0.00 $0.00
Fleet Year 2 Fleet3A Fleet 3 Advanced 2 $6,109.68 $0.00 $6,109.68
Fleet Year 2 Fleet3ARe Fleet 3 Advanced Renewal 63 $119,296.80 $0.00 $119,296.80
Year 2 BWC 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $2,049.06 $0.00 $2,049.06
Year 2 BWC 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $507.06 $0.00 $507.06
Year 2 BWC H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
Year 2 BWC H00002 AB4 Multi Bay Dock Bundle 11 $96.58 $0.00 $96.58
Year 2 BWC ProLicense Pro License Bundle 6 $3,362.58 $0.00 $3,362.58
Year 2 BWC Unlimited7 Unlimited 7 Bundle 81 $143,397.54 $0.00 $143,397.54
Total $296,214.10 $0.00 $296,214.10
Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet Year 3 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 $18,257.40 $0.00 $18,257.40
Fleet Year 3 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $3,137.40 $0.00 $3,137.40
Fleet Year 3 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $0.00 $0.00 $0.00
Fleet Year 3 Fleet3A Fleet 3 Advanced 2 $6,109.68 $0.00 $6,109.68
Fleet Year 3 Fleet3ARe Fleet 3 Advanced Renewal 63 $119,296.80 $0.00 $119,296.80
Year 3 BWC 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $2,049.06 $0.00 $2,049.06
Year 3 BWC 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $507.06 $0.00 $507.06
Year 3 BWC H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
Year 3 BWC H00002 AB4 Multi Bay Dock Bundle 11 $96.58 $0.00 $96.58
Year 3 BWC ProLicense Pro License Bundle 6 $3,362.58 $0.00 $3,362.58
Year 3 BWC Unlimited7 Unlimited 7 Bundle 81 $143,397.54 $0.00 $143,397.54
Total $296,214.10 $0.00 $296,214.10
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet Year 4 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 $18,257.40 $0.00 $18,257.40
Fleet Year 4 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $3,137.40 $0.00 $3,137.40
Fleet Year 4 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $0.00 $0.00 $0.00
Fleet Year 4 Fleet3A Fleet 3 Advanced 2 $6,109.68 $0.00 $6,109.68
Fleet Year 4 Fleet3ARe Fleet 3 Advanced Renewal 63 $119,296.80 $0.00 $119,296.80
Year 4 BWC 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $2,049.06 $0.00 $2,049.06
Year 4 BWC 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $507.06 $0.00 $507.06
Year 4 BWC H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
Year 4 BWC H00002 AB4 Multi Bay Dock Bundle 11 $96.58 $0.00 $96.58
Year 4 BWC ProLicense Pro License Bundle 6 $3,362.58 $0.00 $3,362.58
Year 4 BWC Unlimited7 Unlimited 7 Bundle 81 $143,397.54 $0.00 $143,397.54
Page 8 Q-503610-45184.512DF
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Total $296,214.10 $0.00 $296,214.10
Jul 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet Year 5 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 63 $18,257.40 $0.00 $18,257.40
Fleet Year 5 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 63 $3,137.40 $0.00 $3,137.40
Fleet Year 5 72036 FLEET 3 STANDARD 2 CAMERA KIT 65 $0.00 $0.00 $0.00
Fleet Year 5 Fleet3A Fleet 3 Advanced 2 $6,109.68 $0.00 $6,109.68
Fleet Year 5 Fleet3ARe Fleet 3 Advanced Renewal 63 $119,296.80 $0.00 $119,296.80
Year 5 BWC 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 6 $2,049.06 $0.00 $2,049.06
Year 5 BWC 74018 Z-BRACKET MOUNT, MENS, AXON RAPIDLOCK 81 $507.06 $0.00 $507.06
Year 5 BWC H00001 AB4 Camera Bundle 77 $0.00 $0.00 $0.00
Year 5 BWC H00002 AB4 Multi Bay Dock Bundle 11 $96.58 $0.00 $96.58
Year 5 BWC ProLicense Pro License Bundle 6 $3,362.58 $0.00 $3,362.58
Year 5 BWC Unlimited7 Unlimited 7 Bundle 81 $143,397.54 $0.00 $143,397.54
Total $296,214.10 $0.00 $296,214.10
Page 9 Q-503610-45184.512DF
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 10 Q-503610-45184.512DF
Exceptions to Standard Terms and Conditions
Agency has existing contract #00016239 (originated via Q-140551) and is terminating that contract upon the new license start date 11/15/2023 of this quote.
The parties agree that Axon is granting a refund of $74,769.71 to refund paid, but undelivered services. This discount is based on a Body worn Camera ship date range of 10/15/2023 -
10/30/2023, resulting in a 11/15/2023 license date (Expected Fleet ship date range of 3/15/2024- 3/31/2024, resulting in a 4/15/2024 license date). Any change in this date and resulting
license start date will result in modification of this discount value which may result in additional fees due to or from Axon.
100% discounted body-worn camera and docking station hardware, as well as Fleet hardware, contained in this quote reflects a TAP replacement for hardware purchased under existing
contract #00016239. All TAP obligations from this contract will be considered fulfilled upon execution of this quote.
\s1\\d1\
Signature Date Signed
9/15/2023
Page 11 Q-503610-45184.512DF
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Authorize the City Manager to release a Request for Proposals for the reconstruction of the Civic
Center parking lot - A. CLARK
Category: Municipal Order
Staff Work By: Amie Clark
Presentation By: Amie Clark
Background Information: The Board of Commissioners approved a contract for the renovation of the
Robert Cherry Civic Center on March 28, 2023. The parking lot was not included in the original plans and
contract.
The Parks and Recreation Department entered into an agreement with Bacon Farmer Workman for design and
construction administration services for a new parking lot.
Bacon Farmer Workman has completed the design and is ready to issue a Request for Proposals for the
construction of a new parking lot at the Robert Cherry Civic Center, to include ingress/egress into the building
from the parking lot areas.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Facility Improvements
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. MO RFQ Civic Center Parking Lot
MUNICIPAL ORDER NO. _____
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY
MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR THE
CONSTRUCTION OF THE CIVIC CENTER PARKING LOT
WHEREAS, On March 28, 2023 the Board of Commissioners approved a
contract for the renovation of the Robert Cherry Civic Center by Municipal Order 2715; and
WHEREAS, the parking lot was not included in the original plans; and
WHEREAS, the Parks and Recreation Department received quotes for the design
of a new parking lot and entered into an agreement with Bacon Farmer Workman for design and
construction administration services for a new parking lot; and
WHEREAS, Bacon Farmer Workman has completed design and is ready to issue
a Request For Proposals for the construction of a new parking lot at the Robert Cherry Civic
Center, to include ingress/egress into the building from the parking lot areas.
NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The City Manager is hereby authorized and directed to issue a
Request For Proposals for the construction of a new parking lot at the Robert Cherry Civic
Center, to include ingress/egress into the building from the parking lot areas.
SECTION 2. This Order will be in full force and effect from and after the date of
its adoption.
______________________________
George Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
MO\RFQ Civic Center Parking Lot
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Approve Contract Amendment for Rightway Janitorial for custodial services - A. CLARK
Category: Municipal Order
Staff Work By: Amie
Clark
Presentation By: Amie
Clark
Background Information: On July 25, 2023, the Board of Commissioners accepted the bid proposal and
authorized a contractual agreement with Rightway Janitorial Services, LLC on July 25, 2023 for the custodial
services for restroom facilities in parks.
An amendment to the contract is required to provide an additional service daily for the downtown restroom
location for the unit price of $210 per day.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: Operations
Account Number: 1000-24-2402-523070
Staff Recommendation: Approve
Attachments:
1. MO contract amend - custodial services parks – Rightway 2023
2. Signed Amendment
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING AMENDMENT NO. 1 TO THE
CONTRACT FOR CUSTODIAL SERVICES WITH RIGHTWAY JANITORIAL
SERVICES, LLC, FOR AN ADDITIONAL DAILY CLEANING OF THE
DOWNTOWN RESTROOMS AND AUTHORIZING THE MAYOR TO
EXECUTE THE CONTRACT AMENDMENT
WHEREAS, the Board of Commissioners approved Municipal Order No 2762
authorizing the City to enter into an agreement with Rightway Janitorial Services, LLC. for
custodial services for city-owned public restroom facilities; and
WHEREAS, the City of Paducah now wishes to amend the agreement with
Rightway Janitorial Services, LLC. to provide an additional daily cleaning for the downtown
restroom location for the unit price of $210 per day.
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah hereby authorizes the Mayor to execute
Amendment No. 1 to the Contract for Custodial Services with Rightway Janitorial Services,
LLC. for a second daily service of the downtown restrooms at a price of $210 per day.
SECTION 2. This purchase shall be charged to Account Number 1000-2402-
523070.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
George Bray, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 26, 2023
Recorded by Lindsay Parish, City Clerk, September 26, 2023
\mo\contract amend - custodial services parks – Rightway 2023
AMENDMENT
CONTRACT FOR CUSTODIAL SERVICES
This Amendment to the Contract for Services with Rightway Janitorial Services, LLC
C'CONTRACTOR") for Custodial Services forthe City of Paducah, Parks and Recreation D€partment
("CITY") is effective September 30, 2023.
WITNESSETH:
WIIEREAS, the City contracted with Contractor to provide custodial services Sunday - Saturday
for restroom facilities in parks in the City of Paducah; and
WHEREAS, the City would like to extend the contract with Contractor for an additional cleaning
to be performed daily at the downtown restroom facility located at 100 Jefferson Street in downtown
Paducah.
NOW TI{EREFORE, in the consideration ofthe foregoing premises and the mutual covenants as
herein set forth, the parties do covenant and agree as follows:
f[@ The term of this contract for services is effective September 30, 2023 through
December 31, 2023, with one (l) additional option for an extension ofthis service for six (6) months, if
both parties agree in writing before the expiration ofthe current term.
2: TERMINATION In the incident of breach of contract, either party may terminate this
Contract for Services with l0 days ofnotification in writing.
3: CONTRACTOR RESPONSIBILITIf,S Contractor will be responsible for providing the
City with quality custodial services as specified in the original contract for services dated August l, 2023.
Contractor will be responsible for providing an additional daily service to be performed after 2:00
pm and before 5:00 pm daily for the following facility:
Downtown Restroom building (4 restroom units) located at l0l Jefferson Street
Daily cleaning and sanitizing of each public restroom facility to include, wiping down, cleaning,
and sanitizing all high touch surfaces to include handles, knobs, faucets, sinks, counter tops, toilets,
urinals, etc.; sweeping and mopping floorq removing, cleaning, disinfecting, and replacing floor mats and
rugs; emptying rrash and replacing with clean trash liners; and as needed, wiping down and disinfecting
walls and removing any and all debris.
Daily restock ofall toiletries and liquid soaps, paper towels, etc.
Contractor will provide a copy oftheir liability insurance, a copy oftheir business license, a
completed W9 form, in addition to this signed
SECTION 4: OPERATIONS PAYMENT will submit an invoice to CitY for
payment by the l5e ofthe month following services
Additional custodial services will be provided as herein and will be included on each monthly
o Second Daily Cleaning Service. $210/day I
i
lnvoices should be submitted by the 15$ of each month pr tlte services provided the month prior to Jared
Marsden, Asst Director of Parks at jmarsden@paducah{y.gov.
Checks from the City will be made payable to Rightway Janitorial Services, LLC and will be paid within
2 weeks of receipt ofthe invoice.
In the event that this contract for services is terminated, the City shall not be obligated to make any
further payrnents.
5. PARKS'Rf,SPONSIBILITIES City will provide items for restocking to include bags, paper
products, and liquid soap products to be stored at the Parks building and/or onsite at facilities accordingly.
City will provide Contractor with keys to access facilities included in this agreement. City will
pay invoices within 2 weeks ofreceipt ofthe invoice.
SECTION 6: ACCOUNTING Contractor shall conduct all accounting, payroll, and financial
management in accordance with all City ofPaducah municipal orders and ordinances and state law.
SECTION 7: HOLD HARMLESS City shall be held harmless by Contractor against all claims
for bodily injury, sickness, disease, death or personal injury or damage to property or loss ofuse resulting
therefrom, arising out of the agreement, contract or lease, unless such claims are a result ofthe City's sole
negligence.
SECTION 8. EMPLOYEES: WORI(ERS' COMPENSATION Contractor shall fumish all
employees and shall be employed by Contractor. Contractor shall purchase and maintain workers'
compensation insurance for all workers' compensation obligations imposed by state law and
employer's liability limits ofat least $100,000 each accident and S100,000 each employee/$500,000
policy Iimit for disease. Contractor shall also purchase any other coverage required by law for the
benefit of employees.
SECTION 9. NOTICES Any and all notices and/or other information to be delivered to the
Parties shall be delivered to the following:
CITY OF PADUCAH:RIGHTWAY JANITORIAL
Daron Jordan
Paducah City Hall
300 South 5'h Street
Paducah, KY 42001
SERVICES, LLC:
SECTION 10: ENTIRE AGREEMENT This contract for services embodies the entire
agreement between the parties and all prior negotiations and agreements are merged in to this agreement.
AII other terms, provisions, and conditions ofthe contract for services, including the Original contract,
and amendment, shall remain in full force and effect and shatl be binding upon the parties her€to.
Citv of Paducah Rightway Janitorial Services, LLC
George Bray, Mayor Date
fu '?!2 !r,', ' ?a023
Owner Signature
Name (Print)
{-' '" G'"".
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Renew Employment Agreement with City Manager - S. WILCOX
Category: Municipal Order
Staff Work By: Stefanie Wilcox
Presentation By: Stefanie Wilcox
Background Information: Agreement to renew Daron Jordan’s employment for an additional two years
beyond the original term.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: To Approve Agreement to Renew City Manager Contract.
Attachments:
1. MUNICIPAL ORDER APPROVING AGREEMENT TO RENEW EMPLOYMENT WITH CITY
MANAGER (00283397xDDD9A)
2. RENEWAL OF CITY MANAGER AGREEMENT (00283376xDDD9A)
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF
AGREEMENT TO RENEW EMPLOYMENT AGREEMENT WITH CITY MANAGER
DARON JORDAN
WHEREAS, the Paducah City Commission desires to renew the Agreement with Daron
Jordan to serve as City Manager for an additional two years beyond the original term.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY as follows:
Section 1. Authorization. The Board of Commissioners of the City of Paducah hereby approves
and the Mayor of the City of Paducah, Kentucky, is hereby authorized and directed to execute the
Agreement to Renew Employment Agreement with Daron Jordan as Paducah City Manager.
Section 2. Effective Date. This Order shall be in full force and effect on and after the
date as approved by the Board of Commissioners of the City of Paducah, Kentucky.
____________________________________
Mayor
ATTEST:
______________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, September ___, 2023
Adopted by the Board of Commissioners, September ___, 2023
Recorded by City Clerk, September ___, 2023
283376
AGREEMENT TO RENEW
EMPLOYMENT AGREEMENT WITH DARON JORDAN
AS PADUCAH CITY MANAGER
THIS AGREEMENT is entered into as of this ____ day of September, 2023 by and
between the CITY OF PADUCAH, State of Kentucky, a municipal corporation (hereinafter
referred to as “Employer”) and DARON JORDAN (hereinafter referred to as “Employee”)
(hereinafter collectively “Parties”).
WITNESSETH:
WHEREAS, on June 29, 2021, the Paducah City Commission (''Commission”) entered
into a three-year agreement with Employee which employed him as City Manager for the City of
Paducah beginning on August 1, 2021 for a period of three years; and
WHEREAS, the Parties desire to renew the Original Agreement for an additional two
years beyond the initial term;
NOW THEREFORE, in consideration of the foregoing premises, and for other valuable
consideration, the legal adequacy and sufficiency of which is hereby acknowledged by all Parties
hereto, the Parties do covenant and agree as follows:
1.Renewal of Agreement. The Commission hereby renews the Agreement in
which Employee was appointed to the position of City Manager of the City of Paducah.
Employee hereby agrees to renew the Agreement.
2.Term. The Term of this Agreement to Renew will be from August 1, 2024 to
July 31, 2026 (hereinafter “Subsequent Term”). This Agreement may be renewed again by
Employer for an additional term of years, the length of which shall be mutually agreed upon by
the Parties.
3.Remaining Terms and Conditions. All other terms and conditions of the
Original Agreement signed on June 29, 2021 shall remain the same throughout the Subsequent
Term.
SIGNATURES ON NEXT PAGE
2
IN WITNESS WHEREOF, the Paducah City Commission has caused this Agreement to
be executed on its behalf by the City's Mayor and Employee this ____ day of September, 2023.
____________________________________
Mayor, City of Paducah
____________________________________
Daron Jordan, Employee
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Setting Tax Levies: Ad Valorem Properties -- FY2024 - S. MILLAY
Category: Ordinance
Staff Work By: Jonathan Perkins,
Stephanie Millay
Presentation By: Stephanie Millay
Background Information: Real estate and personal property tax levies for the City’s General Fund and
Paducah Junior College (PJC) are proposed to be set as per the attached ordinance.
The City’s General Fund real estate tax levy is proposed to be $.256 per $100 assessed value (AV). The
proposed FY2024 rate is 58% of what the rate was in FY1995, when the City started a conscious effort to lower
real estate tax rates.
The City’s General Fund personal tax levy is proposed to be $.373 per $100 AV. The proposed FY2024 rate is
26% less than the FY1995 rate.
The City eliminated inventory taxes many years ago in order to encourage inventory-rich business growth in
Paducah. The City’s inventory rate was phased out over a four-year period, 1998 through 2002, and fully
eliminated in FY2003. The inventory tax would have netted revenue nearly $874,000 in FY2024, if it were in
place today.
Staff proposes the City’s tax levy be set at 25.6 cents per $100 AV. The FY2024 compensating rate is 24.7
cents per $100 AV and Kentucky Revised Statutes (KRS) permits a city to adjust the compensating rate upward
by not more than 4%, in this case to 25.6 cents.
From FY2001 to FY2024, the City of Paducah has lowered its real estate tax levy by 4.4 cents, while others
increased their tax levy during the same time period.
The property tax levy ordinance will be introduced on September 5, 2023 with the second and final reading on
September 26, 2023. Since the City’s proposed tax levy is more than the ‘compensating rate’ of 24.7 cents per
$100 AV, a public hearing is required; a public hearing is scheduled for September 5, 2023.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan: Public Notices and Hearing.
Funds Available: Account Name:
Account Number:
Staff Recommendation: Recommend that the Mayor and Commission adopt the proposed 2023-2024
(FY2024) real estate and personal ad valorem tax levies as proposed.
Attachments:
1. ORD Tax Rate FY2024
K:\City Clerk\CITY CLERK\ORD\FINANCE\Tax Rate FY2024.Docx
ORDINANCE NO. 2023-09-_______
AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON
ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION
FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM
JULY 1, 2023, THROUGH JUNE 30, 2024, WITH THE PURPOSES OF SAID TAXES
HEREUNDER DEFINED.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. There is hereby levied for the period from July 1, 2023, through
June 30, 2024, upon all taxable real property within the City of Paducah, Kentucky, subject to
taxation for municipal purposes, an ad valorem tax of twenty five and 6/10 cents ($.256) upon
each one hundred dollars ($100.00) assessed valuation of said property, pursuant to Section 157
of the State Constitution, to defray the cost of maintaining and administering the government of
the City of Paducah, Kentucky, for said period, exclusive of the levies hereinafter mentioned and
defined, and the proceeds of said tax levy shall be paid into the General Fund of the City.
SECTION 2. There is hereby levied for the period from July 1, 2023, through
June 30, 2024, upon all taxable personal property, except for inventory, within the City of
Paducah, Kentucky, subject to taxation for municipal purposes, an ad valorem tax of thirty-seven
and 3/10 cents ($0.373) upon each one hundred dollars ($100.00) assessed valuation of said
property, pursuant to Section 157 of the State Constitution, to defray the cost of maintaining and
administering the government of the City of Paducah, Kentucky, for said period, exclusive of
levies hereinafter mentioned and defined, and the proceeds of said tax levy shall be paid into the
General Fund of the City.
SECTION 3. There is hereby further levied an ad valorem tax of thirty nine and
0/10 cents ($0.390) on each one hundred dollars ($100.00) of assessed valuation of all motor
vehicles and watercraft property subject to taxation for municipal purposes in said City for the
period from July 1, 2023, through June 30, 2024, pursuant to Section 157 of the State
Constitution, to defray the cost of maintaining and administering the government of the City of
Paducah, Kentucky, for said period, exclusive of the levies hereinafter mentioned and defined,
and the proceeds of said tax levy shall be paid into the General Fund of the City.
K:\City Clerk\CITY CLERK\ORD\FINANCE\Tax Rate FY2024.Docx
SECTION 4. All taxes levied by Sections 1, 2 and 3 of this ordinance are
necessary and required in order to provide revenue to meet the requirements of the budget
ordinance adopted by the Board of Commissioners, and the proceeds of such tax levies and all
other revenue of the City not specifically allocated to other purposes shall be deposited into the
General Fund of the City to be expended as provided in the budget ordinance for the period from
July 1, 2023, through June 30, 2024.
SECTION 5. There is hereby further levied an ad valorem tax of one and 4/10
cents ($0.014) on each one hundred dollars ($100.00) of assessed valuation of all real property
subject to taxation for municipal purposes in said City for the period from July 1, 2023, through
June 30, 2024, for the purpose of aiding, assisting and maintaining Paducah Junior College,
which tax shall be and the same is hereby declared to be a tax for municipal purposes.
SECTION 6. There is hereby further levied an ad valorem tax of one and 4/10
cents ($0.014) on each one hundred dollars ($100.00) of assessed valuation of all personal
property subject to taxation, except for inventory, for municipal purposes in said City for the
period from July 1, 2023, through June 30, 2024, for the purpose of aiding, assisting and
maintaining Paducah Junior College, which tax shall be and the same is hereby declared to be a
tax for municipal purposes.
SECTION 7. There is hereby further levied an ad valorem tax of three and 1/10
cents ($0.031) on each one hundred dollars ($100.00) of assessed valuation of all motor vehicles
and watercraft property subject to taxation for municipal purposes in said City for the period
from July 1, 2023, through June 30, 2024, for the purpose of aiding, assisting and maintaining
Paducah Junior College, which tax shall be and the same is hereby declared to be a tax for
municipal purposes.
SECTION 8. The Board of Education of the City of Paducah, Kentucky, pursuant
to the authority vested in it under its charter and under the laws of the Commonwealth of
Kentucky has adopted a resolution and budget levying an ad valorem tax on all real property in
said City subject to taxation for school purposes. Pursuant to said resolution, the Board of
Education budgets and levies the following taxes for the period from July 1, 2023, through June
30, 2024, an ad valorem tax of eighty-four and 6/10 cents ($0.846) on each one hundred dollars
($100.00) assessed valuation of all real property subject to taxation for school purposes in the
K:\City Clerk\CITY CLERK\ORD\FINANCE\Tax Rate FY2024.Docx
City of Paducah, Kentucky, for the support and maintenance of the public schools of said City
shall be collected by the City for the Board of Education.
SECTION 9. The Board of Education of the City of Paducah, Kentucky, pursuant
to the authority vested in it under its charter and under the laws of the Commonwealth of
Kentucky has adopted a resolution and budget levying an ad valorem tax on all personal property
in said City subject to taxation for school purposes. Pursuant to said resolution, the Board of
Education budgets and levies the following taxes for the period from July 1, 2023, through June
30, 2024, an ad valorem tax of eighty-six and 4/10 cents ($0.864) on each one hundred dollars
($100.00) assessed valuation of all personal property subject to taxation for school purposes in
the City of Paducah, Kentucky, for the support and maintenance of the public schools of said
City shall be collected by the City for the Board of Education.
SECTION 10. The taxes levied under this ordinance are summarized as follows:
PURPOSE RATE PER $100
GENERAL FUND OF THE CITY:
Real Property $0.256
Personal Property (except inventory) $0.373
Motor Vehicles and Watercraft $0.390
SCHOOL PURPOSES:
PADUCAH JUNIOR COLLEGE
Real Estate $0.014
Personal Property (except inventory) $0.014
Motor Vehicles and Watercraft $0.031
SECTION 11. The City of Paducah shall collect the following taxes for the
Board of Education:
PADUCAH INDEPENDENT SCHOOL DISTRICT
Real Property $0.846
Personal Property (including inventory) $0.864
SECTION 12. Property taxes levied herein shall be due and payable in the
following manner:
(1) In the case of tax bills which reflect an amount due of less than Two
Thousand Dollars ($2,000.00), the payment shall be due on November 1,
K:\City Clerk\CITY CLERK\ORD\FINANCE\Tax Rate FY2024.Docx
2023, and shall be payable without penalty and interest until November
30, 2023.
(2) In the case of all other tax bills, payment shall be in accordance with the
following provisions:
(a) The first half payment shall be due on November 1, 2023, and shall be
payable without penalty and interest until November 30, 2023.
(b) The second half payment shall be due on February 1, 2024, and shall
be payable without penalty and interest until February 29, 2024.
SECTION 13. The provisions of this ordinance are severable. If any provision,
section, paragraph, sentence or part thereof shall be held unconstitutional or invalid, such
decision shall not affect or impair the remainder of this ordinance, it being the legislative intent
to ordain and enact each provision, section, paragraph, sentence and part thereof separately and
independent of each other.
SECTION 14. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
______________________________
Mayor
ATTEST:
____________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners September 5, 2023
Adopted by the Board of Commissioners September 26, 2023
Recorded by Lindsay Parish, City Clerk, September __, 2023
Published by The Paducah Sun, September __, 2023
Ord\Finance\Tax Rate FY2024
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Budget Amendment Related to GO Bond 2013B Payoff - FY2024 - D. JORDAN
Category: Ordinance
Staff Work By: Daron Jordan, Jonathan
Perkins, Lindsay Parish
Presentation By: Daron Jordan
Background Information: With the recent sale of the Teletech building, it is necessary to amend the
FY2024 budget to reflect those receipts and the subsequent payoff of related debt called GO Bond 2013B.
Therefore, the appropriate Debt Service Fund revenue account must be increased by $870,745 (sales proceeds),
and the appropriate related GO Bond 2013B account (for the payoff) must be increased by $957,205 (principle,
$955,000, plus accrued interest of $2,205).
According to Municipal Order 2778, passed by the City Commission on August 8, 2023, the payoff of the
2013B GO Bond will be covered (in part) by proceeds from the sale of the Teletech Building. The difference
remaining on the 2013B GO Bond ($870,745 less $957,205), will be taken from the Debt Service Fund fund
balance to satisfy the full amount outstanding on the 2013B GO Bond. The Municipal Order authorizes and
directs the Mayor and City Clerk to execute all documents necessary to carry out this debt retirement.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: Debt Service Fund
Account Number:
Staff Recommendation: Staff strongly recommends that the Debt Service Fund FY2024 budget reflect the
aforementioned recommendations to increase revenues and expenditures as outlined.
Attachments:
1. ORD budget amend FY2024 GO Bond 2013B Payoff
ORDINANCE NO. 2023-_____-________
AN ORDINANCE AMENDING ORDINANCE NO. 2023-06-8777, ENTITLED,
“AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY,
ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2023,
THROUGH JUNE 30, 2024, BY ESTIMATING REVENUES AND
RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF
CITY GOVERNMENT”
WHEREAS, on April 8, 2013, the City authorized an Interlocal Cooperation
Agreement (“ILA”) between the City and the County for the purpose of acquiring, constructing
and installing a building for sublease to Teletech Services at 2301 McCracken Boulevard (“the
Project Improvements”); and
WHEREAS, the Project was financed through the cash payment of $1,350,000
from the City (“City’s Contribution”), the cash payment of $1,350,000 from the County
(“County’s Contribution”), and the cash payment of $300,000 from the Greater Paducah
Economic Development Council, Inc. (“GPEDC Contribution”); and
WHEREAS, the City approved Ordinance No. 2013-09-8074 authorizing the
issuance of City of Paducah, Kentucky Taxable General Obligation Bonds, Series 2013B
(“2013B Bonds”) in the approximate aggregate principal amount of $2,485,000 (subject to a
permitted adjustment increasing or decreasing the principal amount of by up to $245,000) for the
purpose of financing economic development projects including the City’s Contribution related to
the Project Improvements; and
WHEREAS, the City approved Municipal Order No. 2778 authorizing the sale of
the property to Newgen Ventures, LLC, and authorizing the city’s portion of the sale proceeds to
be used to redeem, pay and discharge the Kentucky taxable general obligation bonds, series
2013B.
WHEREAS, sale proceeds will cover all but $86,460 of the repayment amount of
General Obligation Bonds Series 2013B; and
WHEREAS, the City Commission now wishes to amend the FY2024 budget to
reflect the increase from the sale and to transfer the appropriate amounts to the appropriate GO
Bond 2013B account for the bond payoff.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the annual budget for the fiscal year beginning July 1, 2023,
and ending June 30, 2024, as adopted by Ordinance No. 2023-06-8777, be amended by the
following re-appropriation:
Increase Sale of Assets Account by $870,745
Increase Principal – 2013 Series by $955,000
Increase Interest – 2013 Series by $2,205
SECTION 2. That the Mayor and City Clerk are hereby authorized to execute all
documents necessary to carry out the debt retirement.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, _________________
Adopted by the Board of Commissioners, ___________________
Recorded Lindsay Parish, City Clerk, ______________________
Published by The Paducah Sun, ___________________________
\ord\finance\budget amend FY2024 – GO Bond 2013B Payoff
Agenda Action Form
Paducah City Commission
Meeting Date: September 26, 2023
Short Title: Approve Contract Modification #2 to Professional Services Contract with BFW Engineering &
Testing for the Buckner Lane Bridge Replacement Project in the amount of ($8,120.00) - R. MURPHY
Category: Ordinance
Staff Work By: Melanie
Townsend, Rick Murphy
Presentation By: Rick Murphy
Background Information: Background Information:
Summary: At the completion of the project, the fee of $8,120.00 for a FEMA flood report was not needed.
Background: On April 26, 2018, the President signed a major disaster declaration, FEMA-4361-DR-KY, for the
2018 Flooding and Severe Weather Events from February 21, 2018, through March 21, 2018. As a result, the
City of Paducah applied for and received Disaster Relief Funding to restore the Buckner Lane Bridge under
Event 4361DR-KY. The Federal Emergency Management Agency (FEMA) has estimated a $438,775.00 total
project cost with a 75% Federal Share and 25% Non-Federal Share. FEMA has obligated $329,081.00 in
Federal funds for the Buckner Bridge Project. The Non-Federal Share of $109,693.00 is split between State
($52,652.00) and Local ($57,041.00) cost shares.
On March 31, 2020, Ordinance 2020-03-8626 was approved by the Paducah Board of Commissioners,
authorizing a professional services contract with BFW Engineering & Testing for $154,036.00.
On March 11, 2021, the American Rescue Plan Act funding was signed into law. The City of Paducah was
notified of $6,439,016 of available funding. On July 13, 2021, Municipal Order 2481 was authorized by the
Paducah Board of Commissioners to appropriate $4M of ARPA funding toward specific stormwater mitigation
projects.
On September 28, 2021, Ordinance 2021-09-8703 was approved by the Paducah Board of Commissioners
authorizing Contract Modification #1 for additional scope of work to provide additional professional services.
The City Engineering Department requested Strand & Associates to identify projects from the City of Paducah
Comprehensive Stormwater Master Plan (CSMP). The Buckner Lane Bridge Replacement project was
identified and presented to the Commission at the July 13, 2021, meeting.
During the project closeout, the line item for the FEMA flood report (LOMR) was determined unnecessary for
a savings of $8,120.00.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Stormwater management
Communications Plan:
Funds Available: Account Name: Buckner Lane Bridge
Account Number: PF0078
Staff Recommendation: Authorize and direct the Mayor to accept and execute Contract Modification #1
and any associated documents. Authorization decreases BFW's contract by $8,120.00. The approval of the
contract amendment will reduce the total contract amount from $228,381.00 to $220,261.00.
Attachments:
1. ORD CHGORD2- BFW Engineering – Buckner Lane Bridge Project
ORDINANCE NO. 2023 - _____-______
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE
CONTRACT MODIFICATION NO. 2 WITH BFW ENGINEERING & TESTING, INC. TO
DECREASE THE CONTRACT BY $8,120 FOR THE BUCKNER LANE BRIDGE
REPLACEMENT OVER CROOKED CREEK
WHEREAS, on March 31, 2020, the City approved Ordinance 2020-03-8626,
authorizing a professional services contract with BFW Engineering & Testing, Inc, for $154,036
for the Buckner Lane Bridge Replacement Over Crooked Creek; and
WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) funding
was signed into law which afforded funding in an amount of $6,439,016 to the City of Paducah;
and
WHEREAS, on July 13, 2021, Municipal Order 2481 was authorized by the
Paducah Board of Commissioners to appropriate $4,000,000 of ARPA funding toward specific
stormwater mitigation projects; and
WHEREAS, on September 28, 2021, Ordinance 2021-09-8703 was approved by
the Paducah Board of Commissioners authorizing Contract Modification #1 for additional scope
of work to provide additional professional services; and
WHEREAS, during the project closeout, the line item for the FEMA flood report
(LOMR) was determined unnecessary for a savings of $8,120.00.
WHEREAS, Contract Modification No. 2 is required for a decrease in the amount
of $8,120 adjusting the total construction project from $228,381 to $220,261.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute Contract Modification
No. 2 with BFW Engineering & Testing, Inc., for a decrease in the amount of $8,120 and a new
total contract cost of $220,261.
SECTION 2. This expenditure shall be charged to the Buckner Lane Bridge
Project Account PF0078.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
_______________________________________
George Bray, Mayor
ATTEST:
____________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, September 26, 2023
Adopted by the Board of Commissioners, ______________________
Recorded by Lindsay Parish, City Clerk, _______________________
Published by The Paducah Sun, _______________________________
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