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Home My WebLink About08-08-2023August 8, 2023 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, August 8, 2023, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5)• INVOCATION Commissioner Wilson led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. PROCLAMATION Mayor Bray presented a proclamation to Charter Senior Living of Paducah representatives proclaiming August 8, 2023, as Charter Senior Living Day. PRESENTATION Bruce Wilcox, President and CEO of Greater Paducah Economic Development gave an annual update. CONSENTAGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. Item I(E) was removed by Mayor Bray for separate discussion. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the July 25, 2023, Board of Commissioners Meeting I(B) RECEIVE AND FILE DOCUMENTS: Deed File: 1. Deed of Conveyance — City of Paducah to Harriet Marie Hamilton — MO #2747 2. Deed of Conveyance — City of Paducah to Ebert and Glenda Deakins — MO #2755 Contract File: 1. Contract For Service — City of Paducah and Paducah Wall to Wall Mural Board — Mayor Sign 2. One -Year Renewal Agreement with Aramark Uniform Services — Public Works, Engineering and Parks Department — MO #2476 3. Midstates Construction Company — PFWG — Change Order on Robert Cherry Civic Center - MO 42760 4. Contract For Services with Rightway Janitorial Services — MO #2762 5. Contract with Valley Contracting Services — Renovation of Probation and Parole Office — MO #2763 6. Contract with Linwood Motors — Purchase of eight Police Pursuit Rated SUVs — MO #2765 7. Declaration of Trust and Trust Participation Agreement Kentucky League of Cities — Workers Compensation Trust — MO 42766 8. Trust Participation Agreement — Kentucky League of Cities — General Insurance Trust — MO #2767 9. Contract Extension for Endpoint Detection and Response services through Kroll, Inc. — MO 42769 10. Contract For Services FY2024 — Paducah Transit Authority — MO #2770 11. Contract For Services FY2024 — GPEDC, Inc. — MO #2771 12. Contract Modification for Pickleball Courts to extend the Contract — MO 42773 Financials File: 1. Paducah Water Works— Month Ended June 30, 2023 Bids File: 1. Exterior Repairs of Fire Station # 2 — MO 2745 August 8, 2023 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). MUNICIPAL ORDER AUTHORIZE CONTRACT MODIFICATIONS IN THE AMOUNT OF S6,168.52 FOR CONSTRUCTION AND MATERIAL ITEMS AT THE ROBERT CHERRY CIVIC CENTER Commissioner Henderson offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 2 TO THE CONSTRUCTION CONTRACT WITH MIDSTATES CONSTRUCTION, INC. FOR CONSTRUCTION AND MATERIAL ITEMS AT THE ROBERT CHERRY CIVIC CENTER, IN THE AMOUNT OF $6,168.52 AND A FORTY- FIVE (45) DAY CONTRACT EXTENSION, AND AUTHORIZING THE MAYOR TO 2. RFQ — Custodial Services for City Parks Building and Restroom Facilities — MO #2762 a. Rightway Janitorial Services * (awarded bid) b. Atlas 3. Probation & Parole Office Building Construction — MO #2763 a. Valley Contracting Services, Inc. (sole bid) 4. Pac Mac Mini Packer — MO #2764 a. Tag Truck Center (State Contract #KY MA 605 2000000447) 5. Eight Police Pursuit Rated SUVs for Police Department — MO #2765 a. Linwood Motors lowest evaluated bid I(C) Reappointment of Gayle Kaler and Appointment of Micky Carman to the Paducah Planning Commission. Said terms shall expire August 31, 2027. I(D) Personnel Actions I(E) A MUNICIPAL ORDER ADOP f Pr CONTRACT N40DIFIC A TION NO 2 TO THE - -cxr�o xn.o cxn��=crs�xn¢xvx v♦ CONSTRUCTION CONTRACT CT WITH MIDSTATES CONSTRUCTION, WC. FOR CONSTRUCTION AND MATERIAL ITEMS AT THE ROBERT CHERRYGIV440 A V GENTEPL P! THE AN4e16NT OF $6,168.52 (45) AND FORTY FATE DAY CONTRACT CST EXTENSIONi AND AUT 40RI D; TLrE- MAYOR TO E -VE -CT TTE- TTiT CONTRACT C'T T ODIFIGATION AND ALL OTHER DOCUMENTSTED TO RELATED SAME REMOVED FOR SEPARATE CONSIDERATION I(F) A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH THE MELBER VOLUNTEER FIRE DEPARTMENT, TO PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME (MO #2775; BK 13) I(G) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF DUMPSTERS, LIDS AND REPLACEMENT PARTS IN AN AMOUNT NOT TO EXCEED $190,000 FROM WASTEQUIP THROUGH THE HOUSTON-GALVESTON AREA COUNCIL FOR FY204 FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY OF PADUCAH AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME (MO #2776; BK 13) I(H) A MUNICIPAL ORDER ACCEPTING THE BID OF RAY BLACK & SON IN AN AMOUNT OF $45,128 FOR RENOVATIONS TO THE HOTEL METROPOLITAN PURPLE ROOM AND AUTHORIZING THE MAYOR TO EXECUTE ALL AGREEMENTS AND DOCUMENTS RELATED TO SAME (MO #2777; BK 13) Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). MUNICIPAL ORDER AUTHORIZE CONTRACT MODIFICATIONS IN THE AMOUNT OF S6,168.52 FOR CONSTRUCTION AND MATERIAL ITEMS AT THE ROBERT CHERRY CIVIC CENTER Commissioner Henderson offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 2 TO THE CONSTRUCTION CONTRACT WITH MIDSTATES CONSTRUCTION, INC. FOR CONSTRUCTION AND MATERIAL ITEMS AT THE ROBERT CHERRY CIVIC CENTER, IN THE AMOUNT OF $6,168.52 AND A FORTY- FIVE (45) DAY CONTRACT EXTENSION, AND AUTHORIZING THE MAYOR TO August 8, 2023 EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (MO #2774, BK 13) ORDINANCE ADOPTIONS CONTRACT MODIFICATION TO CONSTRUCTION CONTRACT WITH PACE CONTRACTING — FLOODWALL PUMP STATION #2 PROJECT Commissioner Smith offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 3 WITH PACE CONTRACTING, LLC. TO DECREASE THE CONTRACT BY $10,000 FOR THE PUMP STATION 92 REHABILITATION PROJECT." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Contract Modification No. 3 with Pace Contracting, LLC to decrease the contract amount by $10,000, adjusting the total construction project from $5,027,269.64 to $5,017,269.64. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (ORD 2023-08-8786; BK 36) APPROVE CONTRACT MODIFICATION TO CONSTRUCTION CONTRACT WITH JIM SMITH CONTRACTING, LLC FOR THE BUCKNER LANE PROJECT Commissioner Wilson offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 1 WITH JIM SMITH CONTRACTING, LLC TO DECREASE THE CONTRACT BY $74,320 FOR THE BUCKER LANE PROJECT." This Ordinance is summarized as follows: The Mayor is hereby - authorized to execute Contract Modification No. 1 with Jim Smith Contracting, LLC for a decrease in the amount of $74,320 and a new total contract cost of $1,911,194.37. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5). (ORD 2023-08-8787; BK 36) APPROVE SECTION 8 Housing Choice Voucher Program FY24 Budget Commissioner Guess offered motion, seconded by Commissioner Henderson that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ADOPTING THE ANNUAL OPERATING BUDGET FOR THE PADUCAH KENTUCKY SECTION 8 HOUSING CHOICE VOUCHER PROGRAM FOR THE FISCAL YEAR JULY 1, 2023, THROUGH JUNE 30, 2024, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF SAID PROGRAM." This Ordinance is summarized as follows: This ordinance adopts the Annual Operating Budget for the Fiscal Year beginning July 1, 2023 and ending June 30, 2024, for the Section 8 Housing Choice Voucher Program. Communications Manager Pam Spencer offered the following summary: 2023 Commission Priorities Update Assistant City Manager Michelle Smolen presented a mid -year report on the work underway on the 2023 Commission Priorities. The following are Commission Priorities with a few highlights: • Bike Lanes & Trails — The City has received the National Park Service — River, Trails, and Conservation Assistance Program Technical Assistance Grant which will be used to further the design of the Greenway Trail and urban bike extensions. The kickoff with the National Park Service is scheduled for September. August 8, 2023 • City Facilities — The Robert Cherry Civic Center renovation project is underway and scheduled for completion in late December. Plus, the City has set aside more than $2 million in a capital improvement fund for city facility renovations and new construction. Mayor George Bray said, "For the longest time, the City has had a program to set aside funds for the replacement of vehicles but has not focused on the long-term needs of our facilities. This $2 million is a signal that the City is committed to current and future facilities." • Community Growth — The City has contracted with MakeMyMove for remote worker recruiting assistance. • Downtown — The BUILD grant project is working toward a goal of finishing the design this year and soliciting a construction contract with construction to begin in Spring 2024. The public amenities for the City Block project are under construction with the hotel foundation to begin later this summer. • Housing — The City -County comprehensive plan project is underway with more than 300 community members so far engaged in providing input. An online survey will be launched soon to gather additional community input. • Minority Inclusion — The City is recruiting for a Diversity Specialist who will work with the recently repopulated Paducah Human Rights Commission. • Neighborhoods — The Paducah Police Department has held 14 neighborhood meetings so far to gather public feedback. The City has created an informational business card to be distributed during the neighborhood meetings. • Quality of Life — In May, the City launched a Mental Health Awareness Campaign. Also, the City launched a beautification and code awareness social media campaign. • Revenue Equity — The Finance Department is proactively seeking non-compliant businesses and recruiting for a revenue technician position. • Southside Enhancements — The Planning Department finalized a package of Southside residential and business incentives. The following are Continuous Improvement items with a few highlights: • 911 Radio Equipment Upgrade, Governance, and Revenue — The City and County are working through finalizing a contract with Communications International for the radio and tower improvement project. The City and County are exploring a parcel fee on property tax bills as a funding source. • City/County Outdoor Sports Complex — The project is designed with the team preparing construction documents to place the project out to bid this fall. The request for proposals for the relocation of the dog parks is expected to be released as early as this month. • Continue Efforts to Improve Operational Efficiencies in the Development Process and Throughout All City Departments — Several departments have implemented measures to improve efficiency including the addition of GPS routing on solid waste trucks and the conversion to Microsoft 365. • Protecting Key Historical and Cultural Resources — Rhodes Heritage Group is finalizing recommendations for preserving and stewarding key historical and cultural resources including the Hotel Metropolitan, Columbia Theatre, Stuart Nelson Park, and the Oscar Cross House. • Stormwater — The Buckner Lane Bridge Replacement Project is completed which enlarged the bridge's hydraulic opening over Crooked Creek along with the installation of an improved box culvert under Oakcrest to reduce the times Crooked Creek tops the roadway. COMMISSION COMMENT: Commissioner Smith commented on the excessive speed on Lone Oak Road and the potential of reducing the speed limit in that area. City Manager Jordan stated that the State controls Lone Oak Road, but he could have a discussion with the State regarding the concerns. August 8, 2023 EXECUTIVE SESSION 91 Commissioner Henderson offered motion, seconded by Commissioner Guess, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: ➢ Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b) ➢ A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g) Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5) RECONVENE IN OPEN SESSION Commissioner Henderson offered motion, seconded by Commissioner Guess, that the Paducah Board of Commissioners reconvene in open session. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5) MUNICIPAL ORDER ACTION ON REAL ESTATE LOCATED AT 2301 McCRACKEN BOULEVARD Commissioner Smith offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER DECLARING THE REAL PROPERTY AS IMPROVED LOCATED AT 2301 MCCRACKEN BOULEVARD TO BE SURPLUS PROPERTY, AUTHORIZING THE SALE OF THE PROPERTY TO NEWGEN VENTURES, LLC, FOR AND IN CONSIDERATION OF $3,000,000.00, AUTHORIZING THE CITY'S PORTION OF THE SALE PROCEEDS TO BE USED TO REDEEM, PAY AND DISCHARGE THE KENTUCKY TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B, AND AUTHORIZING THE MAYOR TO EXECUTE THE REAL ESTATE SALE & PURCHASE AGREEMENT AND ALL OTHER DOCUMENTS RELATED TO SAME." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5) (MO 42778, BK 13) EXECUTIVE SESSION #2 Commissioner Wilson offered motion, seconded by Commissioner Smith, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: ➢ Discussions of proposed or pending litigation against or on behalf of the public agency KRS 61.810(1)(c) ➢ Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(1)(f) ➢ Conduct a performance review of the City Manager. KRS 83A.150(4)(d) Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5) RECONVENE IN OPEN SESSION Commissioner Guess offered motion, seconded by Commissioner Smith, that the Paducah Board of Commissioners reconvene in open session. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5) August 8, 2023 ADJOURN Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5). TIME ADJOURNED: 8:14 p.m. ADOPTED: August 22, 2023 George P. Bray, Mayor ATTEST: indsay R. Paol, City Clerk