HomeMy WebLinkAboutMO #2775MUNICIPAL ORDER NO. 2775
A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE,
MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE
AGREEMENT WITH THE MELBER VOLUNTEER FIRE DEPARTMENT, TO
PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND
AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO
SAME
WHEREAS, the City of Paducah wishes to enter into a Fleet Maintenance Service
Agreement with Melber Volunteer Fire Department for the City of Paducah Fleet Department to
provide fleet services at hourly rates.
KENTUCKY:
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to
execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency
Apparatus Service Agreement (hereinafter the "Agreement') with the Melber Volunteer Fire
Department in substantially the form attached hereto and made part hereof (Exhibit A).
SECTION 2. That the hourly labor rates are as follows:
Shou Hourly Labor Rate
Heavy Track
$95 per hour
Heavy Equipment
$95 per hour
Passenger Vehicle
$85 per hour
Light Truck
$85 per hour
Small Engine
$75 per hour
SECTION 3. That the initial term of the Agreement shall be for a period of one
(1) year. Such term shall automatically renew at the end of the Initial Term unless either party
terminates the Agreement upon sixty days written notice in accordance with Paragraph 7 of the
Agreement. In addition, the City of Paducah may terminate the Agreement with cause upon a
thirty -day written notice for non-payment of fees.
SECTION 4. This Order shall be imfull rc and effect from and after the date
of its adoption.
George Bray, Mayor
ATTEST:
w
Lindsay Pari.91, City Clerk
Adopted by the Board of Commissioners, August 8, 2023
Recorded by Lindsay Parish, City Clerk, August 8, 2023
mo/agree-fleet maintenance services — Melber Volunteer Fire Department
EXHIBIT A
CITY OF PADUCAH FLEET MAINTENANCE,
MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS
SERVICE AGREEMENT
This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service
Agreement (hereinafter "Agreement") is made and entered into by and between the City of
Paducah, Kentucky, a municipal corporation, (hereinafter 'Paducah") and Melber Volunteer Fire
Department (hereinafter "Customer").
1. SERVICES. Paducah agrees to provide all professional labor, materials, equipment, and
operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance,
pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January
1st of each applicable year.
2. HOURS OF OPERATION. Normal operations are Monday through Friday from 6:30 a.m.
until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours
will be performed at one and one half times the regular hourly fee.
3. WARRANTY OF WORKMANSHIP. Paducah will warrant its workmanship on repairs for
a period of 30 days following completion of work.
4. TOWING. Customer will be responsible for towing any vehicles to the Department.
5. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in
which the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior
written authorization from Customer's authorized representative.
6. TERM. This Agreement shall become effective on the date signed and be in effect for one
year. Thereafter, the Agreement shall automatically renew unless terminated as specified in
Paragraph 7.
7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause
upon sixty (60) days' written notice to the other Party. Paducah may terminate this Agreement
with cause upon thirty (3 0) days' written notice for non-payment of fees.
8. PAYMENT. Paducah shall send monthly invoices to Customer with a due date of thirty (30)
days. After sixty (60) days of non-payment, this Agreement shall be subject to Termination
for Cause.
9. AUTHORIZED REPRESENTATIVE. Customer's authorized representative is Daniel
Harrison.
10. INSURANCE. Customer shall maintain general and auto liability insurance with a single
combined liability limit of not less than $1,000,000 for claims arising out of and in connection
with the provision of service by Paducah under this Agreement. Customer hereby waives any
claim against Paducah for any physical damage to its vehicle(s) while in Paducah's custody
and control.
11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from
and against any and all claims resulting or arising from Paducah's performance, or failure to
perform, under this Agreement.
CITY OF PADUCAH CUSTOMER
BY:
Title:
Date:
Mayor
BY:
Title:
Date:
Chief