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Home My WebLink About07-25-2023July 25, 2023 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, July 25, 2023, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, and Mayor Bray (4). Commissioner Wilson was unable to attend. INVOCATION Commissioner Guess led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. NEW EMPLOYEE INTRODUCTION Eric Stuber — Director of Technology introduced GIS Specialist Dallas McKinney. PRESENTATIONS Communications Manager Pam Spencer provided the following summary: Duke and Junior Duke Presentations Mayor George Bray presented a Duke of Paducah to Beau Dodson. Dodson was nominated to receive a Duke based upon his dedication to public safety in his service as a meteorologist for McCracken County Emergency Management. The nomination letter also points to Dodson's commitment to educating the community to make sure everyone is properly prepared to face the challenges posed by severe weather conditions. Mayor Bray presented a Junior Duke Award to Barrett Seaton. Seaton sent a letter to Mayor Bray with encouragement and positive reasons to build the outdoor sports complex that is planned for the former Bluegrass Downs site and Stuart Nelson Park. PUBLIC COMMENTS Kimberly Kershaw requested more police presence around Morgan Elementary School to protect the elderly and the children. CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the July 11, 2023, Board of Commissioners Meeting I(B) RECEIVE AND FILE DOCUMENTS: Deed File: 1. Deed - City of Paducah and Paducah Alliance of Neighbors, Inc. — MO #2748 Contract File: 1. Request For Disbursement — Rockport Bridge — MO #2724 2. Memorandum of Understanding — Annexation Incentives — 252 Locust Avenue MO #2757 3. Remote Worker Recruiting Contract with Make My Move - $20,000 — signed by Mayor I(C) Appointment of Jinny McCormick to the Tree Advisory Board to replace Henry Barbour, whose tern has expired. This tern shall expire July 26, 2027. I(D) Personnel Actions I(E) A MUNICIPAL ORDER ACCEPTING THE BID OF RIGHTWAY JANITORIAL SERVICES, LLC IN THE BASE BID AMOUNT OF $39,500 FOR CUSTODIAL SERVICES FOR PUBLIC RESTROOM FACILITIES IN PARKS PLUS UNIT PRICING PER SERVICE FOR THE ARTS AND CRAFTS BUILDING, ANNA July 25, 2023 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). BOARD APPOINTMENTS BOARD APPOINTMENTS TO THE PADUCAH HUMAN RIGHTS COMMISSION Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Bray in the appointment of the following to the Paducah Human Rights Commission: Jana Dawson and Robert Hernandez (said terms shall expire July 25, 2026) , Christa Dubrock, Irhonda Lovelace, and Kimberly Yates, (said terms shall expire July 25, 2025) and Dann Patterson and Anthony Walton (said terms shall expire July 25, 2024). Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). MUNICIPAL ORDERS APPROVE CONTRACT FOR SERVICES WITH PADUCAH TRANSIT AUTHORITY Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH TRANSIT AUTHORITY IN THE AMOUNT OF $215,000 FOR PUBLIC TRANSPORTATION SERVICES." BAUMER BUILDING, AND CITY SPONSORED COMMUNITY EVENTS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME MO #2762; BK 13 I(F) A MUNICIPAL ORDER ACCEPTING THE BID OF VALLEY CONTRACTING SERVICES, LLC FOR THE PROBATION & PAROLE OFFICE BUILDING RENOVATION IN AN AMOUNT OF $111,400, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME MO #2763; BK 13 I(G) A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO MAKE PAYMENT TO TAG TRUCK CENTER FOR THE PURCHASE ONE (1) 2024 M2 106 PAC MAC MINIPACKER IN THE AMOUNT OF $192,557, FOR USE BY THE PUBLIC WORKS DEPARTMENT MO #2764; BK 13 I(H) A MUNICIPAL ORDER ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF PADUCAH EIGHT (8) POLICE PURSUIT RATED SUV'S IN AN AMOUNT OF $432,646, FOR USE BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME O #2765; BK 13 I(I) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DECLARATION OF TRUST AND TRUST PARTNERSHIP AGREEMENT FOR THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES WORKERS COMPENSATION TRUST MO 92766; BK 13 I(J) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DECLARATION OF TRUST AND TRUST PARTICIPATION AGREEMENT WITH THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES FOR THE GENERAL INSURANCE TRUST MO #2767; BK 13 I(K) A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION TO OBTAIN A 2023-2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, THROUGH THE U.S. DEPARTMENT OF JUSTICE, IN THE AMOUNT OF $11,554, TO BE USED BY THE PADUCAH POLICE DEPARTMENT TO PURCHASE RADAR SPEED MEASURING DEVICES, ACCEPTING ALL AWARDED GRANT FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME O 92768; BK 13 I(L) A MUNICIPAL ORDER AUTHORIZING A STATEMENT OF WORK AND CONTRACT EXTENSION FOR ENDPOINT DETECTION AND RESPONSE SERVICES WITH KROLL, INC. IN THE AMOUNT OF $158 PER ENDPOINT PLUS ENDPOINT OVERAGES AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME MO #2769; BK 13 Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). BOARD APPOINTMENTS BOARD APPOINTMENTS TO THE PADUCAH HUMAN RIGHTS COMMISSION Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Bray in the appointment of the following to the Paducah Human Rights Commission: Jana Dawson and Robert Hernandez (said terms shall expire July 25, 2026) , Christa Dubrock, Irhonda Lovelace, and Kimberly Yates, (said terms shall expire July 25, 2025) and Dann Patterson and Anthony Walton (said terms shall expire July 25, 2024). Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). MUNICIPAL ORDERS APPROVE CONTRACT FOR SERVICES WITH PADUCAH TRANSIT AUTHORITY Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH TRANSIT AUTHORITY IN THE AMOUNT OF $215,000 FOR PUBLIC TRANSPORTATION SERVICES." July 25, 2023 Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). (MO 92770, BK 13) APPROVE CONTRACT FOR SERVICES WITH GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL (GPEDC) Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES WITH THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL IN AN AMOUNT OF $250,000 FOR SPECIFIC SERVICES." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). (MO 92771, BK 13) AUTHORIZE PAYMENT TO PADUCAH-McCRACKEN COUNTY CONVENTION CENTER — SERVICES RELATED TO DOME PAVIOLLION Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO MAKE PAYMENT TO THE PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER IN AN AMOUNT OF $40,736.23 FOR SERVICES RELATED TO THE SET-UP AND DISMANTLING OF THE DOME PAVILION FOR THE 2023 AQS QUILT SHOW." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). (MO 42772, BK 13) AUTHORIZE A CONTRACT MODIFICATION FOR PICKLEBALL COURTS Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 1 TO THE CONTRACT WITH PRECISION CONSTRUCTION AND CONTRACTING, LLC TO EXTEND THE SUBSTANTIAL COMPLETION AND FINAL COMPLETION DATES AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). (MO #2773, BK 13) ORDINANCE INTRODUCTIONS AUTHORIZE CLOSING OF 31,659 SQUARE FEET OF PLUM STREET AND 111,331 SQUARE FEET OF BROWER CIRCLE Commissioner Henderson offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF 31,659 SQUARE FEET OF PLUM STREET AND 111,331 SQUARE FEET OF BROWER CIRCLE, AUTHORIZING THE INITIATION OF A REQUEST IN CIRCUIT COURT FOR THE CLOSURE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of 31,659 square feet of Plum Street and 111,331 square feet of Brower Circle, and authorizes, empowers and directs the Mayor to execute quitclaim deeds from the City of Paducah to the property owners in or abutting the public way to be closed. APPROVE CONTRACT MODIFICATION TO CONSTRUCTION CONTRACT WITH PACE CONTRACTING — FLOODWALL PUMP STATION 42 PROJECT Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 3 WITH PACE CONTRACTING LLC. TO DECREASE THE CONTRACT BY $10,000 FOR THE PUMP STATION 92 REHABILITATION PROJECT." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Contract Modification No. 3 with Pace Contracting, LLC to July 25, 2023 decrease the contract amount by $10,000, adjusting the total construction project from $5,027,269.64 to $5,017,269.64. APPROVE CONTRACT MODIFICATION TO CONSTRUCTION CONTRACT WITH JIM SMITH CONTRACTING LLC FOR THE BUCKNER LANE PROJECT Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 1 WITH JIM SMITH CONTRACTING, LLC TO DECREASE THE CONTRACT BY $74,320 FOR THE BUCKER LANE PROJECT." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Contract Modification No. 1 with Jim Smith Contracting LLC for a decrease in the _ amount of $74,320 and a new total contract cost of $1,911,194.37. DISCUSSION Communications Manager Pam Spencer offered the following summary: 911 Upgrade Update "At the July 11 Commission Meeting, the Board authorized an Intent to Award Letter to Communications International for the Paducah/McCracken County Public Safety Radio Communication System Project. Mayor George Bray said since that meeting, the City and County have received a draft contract from Communications International that is under review by the City and County 911 project consultant, Federal Engineering. Once the contract has been reviewed by legal and by Federal Engineering, it would be brought forward for adoption. Last December, the City of Paducah and McCracken County issued a request for proposals for the project with two proposals received and opened in March. An eight -member City and County team evaluated the proposals with the unanimous determination to move forward with Communications International. Also, the City and County have been reviewing the process of implementing a parcel fee, a fee assessed on property tax bills to fund a portion of the 911 operations and capital improvement project. The earliest a fee could be implemented would be 2024. The City and County have talked with Kenton County and other counties with parcel fees." ADJOURN Commissioner Smith offered Motion, seconded by Commissioner Henderson, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). TIME ADJOURNED: 5:55 p.m. ADOPTED: August 8, 2023 George P. Bray, Mayor ATTEST: P indsay R. ish, City Clerk