HomeMy WebLinkAbout04-21-2022 CVB Bd MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON April 21, 2022
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau
was held at 11:30 a.m. Thursday, April 21, 2022, at the Paducah Convention & Visitors Bureau.
Present: Sara Bradley, Kelm Burchard, Michael Cochran, Glenn Denton, Sherry Kahne, and Vick Patel.
Absent: Kristin Williams
Staff: Fowler Black, Kara Gray-Watson, Mary Hammond, Liz Hammonds, and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Chair, Glenn Denton called meeting to order at 11:33 a.m.
ITEN II: VISITORS
Chairman Denton introduced the following guest:
John Truitt – CEO Relentless Contenders Esports
Mr. Truitt presented statistics and insight to Esports and the Esports Travel Summit. In addition he updated all on
the status of the forthcoming Relentless Contenders Esports Center.
ITEM III: MINUTES
The Board reviewed the minutes of the March 17, 2022, monthly meeting. Upon motion by Ms. Bradley, seconded by
Ms. Burchard, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Paducah CVB Board of
Commissioners held on March 17, 2022, be dispensed and those minutes stand approved as read.
ITEM IV: FINANCIAL REPORTS
The Board reviewed the March 31, 2022, Financial Report. Upon motion by Ms. Burchard, seconded by Mr. Cochran,
and unanimously carried the following motion as adopted:
MOVED, that a formal approval of the March 31, 2022, Financial Reports be approved and stand as
read.
ITEM V: REPORTS
Implementation Committee Report:
Mary Hammond met with Kristin Williams and Michael Cochran to discuss Clarity of Place Implementation
procedure. The Committee reviewed “Strategic Plan Implementation Template” from each CVB team
member. The template was formed using the five Strategic Goals and Objectives listed in the Destination
Strategic Plan.
Staff Reports:
Board members were referred to the CVB staff’s written monthly reports for more details on activities and
meetings. See attached report. (Report was emailed to Board of Commissioners.)
ITEM V: REQUESTS
Esports Travel Summit:
Mr. Denton presented request for board approval: previous request for Esports Travel Summit, June 21-23, 2022, in
Daytona, FL. Registration cost, $2,995
After review and discussion of the report presented by John Truitt, motion by Ms. Bradley, seconded by Mr.
Cochran, the request for Lynda to attended was unanimously approved.
AirDNA Research:
Ms. Hammond presented request for board approval of AirDNA Research. Cost is $3,995 annually and is a program
which operates much like the STR report received for hotel occupancy.
After review and discussion, motion by Mr. Patel, seconded by Ms. Burchard, the request to subscribe to
AirDNA was unanimously approved.
ITIDIGITAL:
Ms. Hammond presented request for board approval of ITIDIGITAL Automated Events Calendar. Initial cost will be
$10,500 followed by of $4,000 annual cost.
After review and discussion, motion by Ms. Kahne, seconded by Ms. Bradley, the request to adapt the
ITIDIGITAL Automated Events Calendar was unanimously approved.
Kentucky Oaks Mall Directory Ad:
Ms. Hammonds presented request for board approval of KY Oaks Mall Directory Ad at a cost of $2,867 for a six-
month period.
After review and discussion, motion by Ms. Burchard, seconded by Mr. Patel, the request of Kentucky Oaks
Mall Directory Ad placement was unanimously approved.
ITEM VI: UNFINISHED BUSINESS
Ms. Hammond asked the Board to ratify Contract with Diamond Bus Line for QuiltWeek Shuttle, 2 busses, $6,600
total check request. (QuiltWeek Shuttle Service was approved for up to $40,000.00 in the February Board Meeting).
After review and discussion, motion by Mr. Cochran, and seconded by Ms. Burchard, the request to ratify
Contract with Diamond Bus Line was unanimously approved.
Mr. Denton presented Board members with a copy of the “Kentucky Open Records Report & Open Meeting Acts: A
guide for the public and public agencies” along with a “Proof of Deliver” in conformity with KRS 15.257, the Office of
the Attorney General, which each member present signed.
ITEM VII: NEW BUSINESS
No new business presented
ITEM IX: CLOSING
Mr. Denton reminded the Board that the next Board meeting is tentatively scheduled for May 19, 11:30 a.m. The
meeting will be at the Paducah Visitors Bureau.
With no further business, and upon motion by Mr. Cochran, and seconded by Ms. Burchard the board adjourned at
1:53 p.m.
____________________________________ _____________________________________
Glenn Denton, Board Chairperson Mary Hammond, Executive Director