HomeMy WebLinkAbout03-17-2022 CVB Bd MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON March 17, 2022
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau
was held at 11:30 a.m. Thursday, March 17, 2022, at the Paducah Convention & Visitors Bureau.
Present: Sara Bradley, Michael Cochran, Glenn Denton, Sherry Kahne, Vick Patel, and Kristin Williams.
Absent: Kelm Burchard, Kristin Williams
Staff: Fowler Black, Kara Gray-Watson, Mary Hammond, Liz Hammonds, and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Chair, Glenn Denton called meeting to order at 11:34 a.m.
ITEN II: VISITORS
Chairman Denton introduced the following guests.
David Holder, Clarity of Place by Zoom
Elizabeth Wieneke, CVB Legal
ITEM III: MINUTES
The Board reviewed the minutes of the February 17, 2022, monthly meeting. Upon motion by Ms. Bradley, seconded
by Ms. Kahne, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Paducah CVB Board of
Commissioners held on February 17, 2022, be dispensed and those minutes stand approved as read.
ITEM IV: FINANCIAL REPORTS
The Board reviewed the February 28, 2022, Financial Report. Upon motion by Mr. Patel, seconded by Mr. Cochran,
and unanimously carried the following motion as adopted:
MOVED, that a formal approval of the February 28, 2022, Financial Reports be approved and stand as
read.
ITEM V: REPORTS
Clarity of Place Strategic Planning Report:
Mr. Holder reviewed the Clarity of Place final ‘Destination Strategic Plan Summary’ with the Board. After
the review and discussion, it was determined the Strategic Plan is ready to be implemented and shared with our
partners and community.
Upon motion by Ms. Bradley, seconded by Mr. Cochran, and unanimously approved, the following motion
was adopted:
Clarity of Place ‘Destination Strategic Plan” has been approved and accepted as the Paducah CVB
Strategic Plan.
Following the adaption of the Strategic Plan it was determined the board should move forward with the appointments
of Implementation and Budget Committees. Appointments are as follows:
Strategic Plan Implementation Committee: Kristin Williams, Michael Cochran, and Kelm Burchard.
Fiscal Year Budget Committee: Sara Bradley, Vick Patel, and Sherry Kahne.
Staff reports:
Board members were referred to the CVB staff’s written monthly reports for more details on activities and meetings.
See attached report. (Report was emailed to Board of Commissioners.) CVB staff gave the top 3-4 highlights of each
report.
ITEM V: REQUESTS
Ms. Hammonds presented request for board approval of the Plastic Paducah Bags. Lowest of three bids: Image
Promotions at $3,500.00 for 5,000 count. (Note: Ms. Kahne abstained from vote as her company was involved in
bid process).
After review and discussion, motion by Mr. Patel, seconded by Ms. Bradley, the request for order
of Plastic Paducah Bags was unanimously approved.
Ms. Hammond asked the Board to ratify previously budgeted item: STR Contract, Monthly TREND Report & Weekly
w/12 competitive sets, $7,000.00.
After review and discussion, motion by Mr. Cochran, and seconded by Ms. Kahne, the request to ratify STR
Contract was unanimously approved.
ITEM VI: UNFINISHED BUSINESS
Ms. Hammond asked the Board to ratify Contract with Southwestern Illinois Bus Co. for QuiltWeek Shuttle, 2 busses,
$15,600.00. (QuiltWeek Shuttle Service was approved for up to $40,000.00 in the February Board Meeting).
After review and discussion, motion by Mr. Patel, and seconded by Ms. Kahne, the request to ratify
Contract with Southwestern Illinois Bus Co. was unanimously approved.
Mr. Denton presented Board members with a copy of the “Kentucky Open Records Report & Open Meeting Acts: A
guide for the public and public agencies” along with a “Proof of Deliver” in conformity with KRS 15.257, the Office of
the Attorney General, which each member signed.
ITEM VII: NEW BUSINESS
QuiltWeek Incentive: Mr. Denton presented to the Board the following proposed incentive by each of four entities:
State of Kentucky: $25,000.00, City of Paducah, $25,000.00, McCracken County, $25,000.00, and Paducah CVB,
$25,000.00.
Upon motion by Mr. Cochran, seconded by Ms. Kahne, and unanimously approved, the following motion
was adopted:
Approval of $25,000.00 cash QuiltWeek Incentive from Paducah CVB.
ITEM IX: CLOSING
Mr. Denton reminded the Board that the next Board meeting is tentatively scheduled for March 17, 11:30 a.m. The
meeting will be at the Paducah Visitors Bureau.
With no further business, and upon motion by Mr. Cochran, and seconded by Mr. Patel the board adjourned at 1:43
p.m.
____________________________________ _____________________________________
Glenn Denton, Board Chairperson Mary Hammond, Executive Director