HomeMy WebLinkAbout06_17 Board MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON June 17, 2021
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 a.m. Tuesday, June 17, 2021, at the Paducah Convention & Visitors Bureau.
Present: Sara Bradley, Glenn Denton, Vick Patel, and Kristin Williams
Absent: Kelm Burchard, Deborah Edmonds, and Beverly McKinley
Staff: Fowler Black, Kara Gray-Watson, Mary Hammond, Laura Oswald, and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Chairperson, Glenn Denton called the meeting to order at 11:35 a.m.
ITEM II: MINUTES
The Board reviewed the minutes of the June 1, 2021, monthly meeting. Upon motion by Ms. Williams, seconded by Mr.
Patel, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Paducah CVB Board of
Commissioners held on June 1, 2021, be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the May 31, 2021, Financial Reports. Upon motion by Mr. Patel, seconded by Ms. Bradley, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the May 31, 2021, Financial Report be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director’s Report. Board members were referred to her
attached written monthly report for more details on activities and meetings.
Ms. Oswald presented highlights from the Marketing & Communications Activity & Performance Report. Board
members were referred to her attached written monthly report for more details on activities and meetings.
Mr. Black presented highlights from the Operations & Tour and Travel Activity Report. Board members were referred
to his attached written monthly report for more details on operations and activities.
Ms. Peters-Jones presented highlights from the Director of Convention/Sports Sales Activity Report. Board members
were referred to her attached written monthly report for more details on activities and meetings.
ITEM V: REQUESTS
No requests currently.
ITEM VI: UNFINISHED BUSINESS
• During the June Board meeting Ms. Hammond and Mr. Denton presented a request for “Clarity of Place
Strategic Planning” for the Board to review and prepare to discuss at June Board meeting. Mr. Denton
opened the discussion by presenting a review of Clarity of Place. Working with Clarity of Place the
Destination Strategic Plan will build upon the destination on leadership that embodies Paducah as an iconic
cultural destination and a real American community appealing to sports events, leisure escapes, business
travel, and meetings/conferences. Having this structure in place will move Paducah CVB from a Destination
Marketing Organization to a Destination Management Organization. Board determined that 22 weeks is an
acceptable time frame. The Clarity of Place proposal is not to exceed $26,000.
Mr. Denton called for approval of Clarity of Place, not to exceed $26,000, reimbursement of travel and
be completed within 22 weeks.
Upon motion by Ms. Williams, seconded by Mr. Patel, and unanimously approved, the following motion
was adopted:
Acceptance of the Clarity of Place proposal and begin destination strategic planning.
ITEM VII: NEW BUSINESS
• Mr. Denton presented the hi-lights for the Fiscal Year Budget 2021-2022 budget which begins July 1, 2021.
Following a pandemic year, we are being very conservative with proposed $975,000 budget.
Upon motion by Ms. Bradley, Seconded by Mr. Williams, the 2021-2022 Fiscal Year Budget was unanimously
approved.
ITEM VIII: CLOSING
Mr. Denton reminded the Board that the next Board meeting is scheduled for July 15th, 2021,11:30 a.m. The meeting
will be at the Paducah CVB.
With no further business, and upon motion by Ms. Williams, and seconded by Ms. Bradley the board adjourned at
12:40 p.m.
____________________________________ ________________________________
Glenn Denton, Board President Mary Hammond, Executive Director