HomeMy WebLinkAbout12-21-2021MEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON December 16, 2021
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau
was held at 11:30 a.m. Thursday, December 16, 2021, at the Paducah Convention & Visitors Bureau.
Present: Kelm Burchard, Glenn Denton, Beverly McKinley, Vick Patel, and Kristin Williams
Absent: Sara Bradley and Deborah Edmonds
Staff: Fowler Black, Kara Gray-Watson, Mary Hammond, Liz Hammonds, and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Chairperson, Glenn Denton called meeting to order at 11:27 a.m. Mr. Denton announced that this would
be the last meeting for board member Beverly McKinley. Ms. McKinley has served faithfully and wonderfully on the
board for the past nine years and her term has expired. She will be greatly missed.
ITEM II: MINUTES
The Board reviewed the minutes of the called meeting help on October 21, 2021. Upon motion by Ms. Burchard,
seconded by Ms. McKinley, and unanimously carried the following motion was approved:
MOVED, that a formal approval of the minutes of the October 21, 2021, called meeting of the Paducah CVB
Board of Commissioners be dispensed and those. minutes stand as approved.
ITEM III: FINANCIAL REPORTS
The Board reviewed the October 31, Financial Report. Upon motion by Ms. McKinley, seconded by Ms. Williams,
and unanimously carried the following motion as adopted:
MOVED, that a formal approval of the October 31, 2021, Financial Reports be approved and stand as read.
ITEM IV: REQUESTS
Ms. Hammond presented request for Ambassador Christmas Dinner in the amount of $1,800.00
Ms. Hammond presented request for reimbursement of Rosemarie Steele’s Laptop in amount of $1,059.99.
The Board reviewed the requests for the Ambassador Christmas Dinner and reimbursement of Rosemarie Steele’s
Laptop. Upon motion by Ms. McKinley and seconded by Ms. Burchard, and unanimously carried the requests were
approved.
Ms. Hammond presented request for two employees, Liz Hammonds, and Kara Gray-Watson, attend the Simpleview
Summit to be held in Phoenix, AZ April 10-13, 2022. Est. cost per person: $1,195 registration, transportation $600,
and accommodations $856.
The Board reviewed the requests and after discussion the request was revised for three employees to attend the
Simpleview Summit, Liz Hammonds, Kara Gray-Watson, and Lynda Peters-Jones. Upon motion by Ms. Burchard,
seconded by Mr. Patel, and unanimously carried the following motion carried.
Ms. Hammond presented request for Chamber 2022 Annual Dinner, January 28, table for 8, $1,200.
After board discussion the requests for Chamber 2022 Annual Dinner was Unanimously approved.
ITEM V: UNFINISHED BUSINES
Update and discussion of the Clarity of Place Strategic Planning Report. Circumstance has caused the strategic
planning to run approximately two weeks behind, ending February 15 rather than January 31. Suggestion was made
by Mr. Denton to amend the contract for a two week increase in finishing with no increase in terms of
compensation. Upon motion by Ms. Williams and, seconded by Ms. Burchard, and unanimously carried the motion
was approved.
(At this point the meeting was turned over to Ms. Williams as Mr. Denton as a previous appointment)
ITEM VI: STAFF REPORTS.
Ms. Hammond presented highlights from the Executive Director’s Report. Board members were referred to her
written monthly report for more details on activities and meetings. See attached report. (Report was emailed to
Board of Commissioners.)
Mr. Black presented highlights from the Tour & Travel / Operations Activity Report. Board members were referred
to his written monthly report for more details. See attached report. (Report was emailed to CVB Board of
Commissioners.)
Ms. Peters-Jones presented highlights from the Director of Convention/Sports Sales Activity Report. Board members
were referred to her written monthly report for more details on activities and meetings. See attached report.
(Report was emailed to CVB Board of Commissioners.)
Ms. Gray presented highlights from the Destinations Services Report Board members were referred
to her written monthly report for more details on activities and meetings. See attached Destination Services Activity
& Performance Report. (Report was emailed to CVB Board of Commissioners.)
ITEM VII: NEW BUSINESS
There are two new board appointments for 2022:
Beverly McKinley will be retiring from the CVB Board and Michael Cochran will take her position
Deborah Edmonds will be retiring from the CVB Board and Sherry Kahn will take her position.
ITEM IX: CLOSING
Ms. Williams reminded the Board that the next Board meeting is tentatively scheduled for January 20,11:30 a.m. The
meeting will be at the Paducah Visitors Bureau.
With no further business, and upon motion by Ms. Burchard, and seconded by Ms. McKinley the board adjourned at
12:14 p.m.
____________________________________ _____________________________________
Glenn Denton, Board Chairperson Mary Hammond, Executive Director