HomeMy WebLinkAbout02-27-2020 Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON FEBRUARY 27, 2020
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 A.M. on Thursday, February 27, 2020 at 128 Broadway.
The following commissioners were present: Linda Curtis, Glenn Denton, Deborah Edmonds, Vick Patel, Kristin Williams.
Absent: Kelm Burchard, Beverly McKinley
Staff: Mary Hammond, Fowler Black, Kara Gray, Laura Oswald, and Lynda Peters-Jones
Guest: Jay Hite, Clayton, Byrd, & Meeks, LLC
ITEM I: OPENING
Commissioner Glenn Denton called the meeting to order at 11:33 a.m.
ITEM II: AUDIT
Mr. Denton Introduced Mr. Hite, from Clayton, Bryd & Meeks. Mr. Hite presented the Paducah Convention & Visitors
Bureau audit findings for the fiscal year ending June 30, 2019. Mr. Hite reported no findings during the audit and
noted the CVB corrected accordingly. Please see the attached Financial Statements with Independent Auditor’s Report
presented. The audit was accepted by consensus.
ITEM III: MINUTES
The Board reviewed the minutes of the January 16, 2020 meeting. Upon motion by Ms. Williams, seconded by Ms.
Curtis, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on January 16, 2020 be dispensed and those minutes stand approved as read.
ITEM IV: FINANCIAL REPORTS
The Board reviewed the January Financial Reports. Upon motion by Ms. Edmonds, seconded by Mr. Patel, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the January 2019 Financial Reports be approved and stand as read.
ITEM V: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Oswald presented highlights from the Director of Marketing Report. Ms. Oswald referred the board to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his written monthly
report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Peters-Jones presented highlights from the Director of Convention Sales. Ms. Peters-Jones referred the board to
her written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
ITEM VI: REQUESTS
Ms. Oswald presented request to have April Visitor Guides printed for Spring Quilt Week. Cost comparison 20,000 at
.70 a piece and 25,000 @ .64 each. Upon motion by Ms. Curtis, seconded by Ms. Williams, and unanimously carried
the following motion was adopted:
Moved that request for printing 25,000 April Visitor Guides be printed at a cost of .64 each totaling
$16,000.
Ms. Oswald presented request for Smith Travel Research at a cost of $5,800. The request was approved in the fiscal
year 2020 budget.
ITEM VIII: UNFINISHED BUSINESS
ITEM VIII: NEW BUSINESS
ITEM IX: CLOSING
Ms. Hammond reminded the Board that the next Board meeting is scheduled for March 24 at 11:30 a.m.
With no further business, and upon motion by Mr. Patel and seconded by Ms. Curtis, the board adjourned at 1:00 p.m.
____________________________________ ________________________________
Glenn Denton, Board Chairman Mary Hammond, Executive Director
Note: Lynda Peters-Jones left meeting at 12:30 to attend CCC Optimization Meeting, held in the office of Mayor
Brandy Harless.