HomeMy WebLinkAbout12-03-2020 Rev. Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON December 03, 2020
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 a.m. Thursday, December 03, 2020 by way of Zoom Video Conference.
The meeting was available for public viewing on YouTube Live.
Present: Kelm Burchard, Linda Curtis, Glenn Denton, Deborah Edmonds, Beverly McKinley, Vick Patel, and Kristin
Williams
Staff: Mary Hammond, Fowler Black, Kara Gray, Laura Oswald and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Director, Glenn Denton called the meeting to order at 11:37 a.m.
ITEM II: MINUTES
The Board reviewed the minutes of the October 15, 2020 monthly meeting. Upon motion by Ms. Williams, seconded
by Ms. Curtis, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on October 15, 2020 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the October 31, 2020 Financial Report. Upon motion by Ms. Burchard, seconded by Mr. Patel,
and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the October 31, 2020 Financial Report be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director’s Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. (Report was emailed to Board of
Commissioners.)
Ms. Oswald presented highlights from the Marketing & Communications Activity & Performance Report. Board
members were referred to her written monthly report for more details on activities and meetings. See attached report.
(Report was emailed to CVB Board of Commissioners.)
Mr. Black presented highlights from the Tour & Travel / Operations Activity Report. Board members were referred to
his written monthly report for more details on activities and meetings. See attached report. (Report was emailed to
CVB Board of Commissioners.)
Ms. Peters-Jones presented highlights from the Director of Convention/Sports Sales Activity Report. Board members
were referred to her written monthly report for more details on activities and meetings. See attached report. (Report
was emailed to CVB Board of Commissioners.)
Ms. Gray presented highlights from the Destination Services Activity & Performance Report. Board members were
referred to her written monthly report for more details on activities and meetings. See attached report. (Report was
emailed to CVB Board of Commissioners.)
ITEM V: REQUESTS
Ms. Hammond presented request for Equipment Replacement - MacBook Pro 16” Laptop for Marketing. Cost estimate
$2,399.00
Upon motion by Ms. Burchard, seconded by Ms. Williams, and unanimously approved the following motion was
adopted:
Moved that request for Equipment Replacement - MacBook Pro 16” Laptop for Marketing. Cost estimated at
$2,399.00 stand as approved.
ITEM VI: UNFINISHED BUSINESS
Ms. Hammond updated the board on the status of Lynda’s request to opt-out of the Anthem Health Insurance benefit as
offered by Paducah CVB. Per the approved CVB Policies & Procedures, if an employee chooses to opt-out of the CVB
health insurance policy they shall be compensated at one-half the value of the current year’s policy.
Upon motion by Ms. Edmonds, seconded by Ms. Burchard, and unanimously approved the following motion was
adopted:
Moved to approve the request from Lynda Peters-Jones request to opt-out of the health care insurance
benefit offered by Paducah CVB, retroactive to July 1, 2020.
that request for approval of Lynda’s Health Insurance Opt-Out be approved at $650.15 per month. Retroactive to
July 2020.
ITEM VII: NEW BUSINESS
Ms. Hammond presented a proposed six-month contract between the City of Paducah and Paducah CVB to work with
Lou Hammond Group for public relations with a focus on relocation. The City will contribute $4,500 a month to help
with the PR campaign.
Upon motion by Ms. Curtis, seconded by Ms. Burchard, and unanimously approved the following motion was adopted:
Moved to approve the proposed six-month contract between the City of Paducah and Paducah CVB for PR
campaign led by Lou Hammond Group.
Mr. Black presented request for Simpleview General Renewal - CRM annual licensing, 2-year contract, $13,500/year
w/$1,500 increase in December 2021.
Upon motion by Ms. Williams, seconded by Ms. Curtis, and unanimously approved the following motion was adopted:
Moved to approve Simpleview General Renewal - CRM annual licensing, 2-year contract, $13,500/year
w/$1,500 increase in December 2021.
Upon introduction by Chairman Denton, Ms. Hammond presented proposed salary increases for the CVB staff. She
noted it has been two years since salaries were addressed.
Upon motion by Ms. Williams, seconded by Ms. Curtis, and unanimously approved the following motion was adopted:
Moved to salary increases beginning January 1, 2021: 1-1/2% for Mary Hammond., 2% for Fowler Black,
Laura Oswald and Lynda Peters-Jones, and 3% for Kara Gray-Watson.
ITEM VIII: CLOSING
Mr. Denton reminded the Board that the next Board meeting is scheduled for January 21, 2020,11:30 a.m. As we
move closer to scheduled date a determination will be made as to in-person or Zoom
With no further business, and upon motion by Ms. Curtis, and seconded by Ms. Williams, the board adjourned at 12:35
p.m.
____________________________________ ________________________________
Glenn Denton, Board President Mary Hammond, Executive Director