HomeMy WebLinkAbout10-15-2020 Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON October 15, 2020
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 a.m. Thursday, October 15, 2020 by way of Zoom Video Conference.
Present: Linda Curtis, Glenn Denton, Vick Patel and Kristin Williams. Not present were Kelm Burchard and Beverly
McKinley.
Staff: Mary Hammond, Fowler Black, Kara Gray, Laura Oswald and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Director, Glenn Denton called the meeting to order at 11:32 a.m.
ITEM II: MINUTES
The Board reviewed the minutes of the September 20, 2020 monthly meeting. Upon motion by Ms. Curtis, seconded by
Mr. Patel, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on September 20, 2020 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the September 2020 Financial Report. Upon motion by Ms. Williams, seconded by Ms. Curtis, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the September 2020 Financial Report be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Oswald presented highlights from the Marketing & Communications Activity & Performance Report. Board
members were referred to her written monthly report for more details on activities and meetings. See attached report.
Report was emailed to Board of Commissioners.
Ms. Peters-Jones presented highlights from the Convention/Sports Sales Activity Report. Board members were referred
to her written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
Mr. Black presented highlights from the Tour & Travel / Operations Activity Report. Board members were referred to
his written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
ITEM V: REQUESTS
ITEM VI: OLD BUSINESS
ITEM VII: NEW BUSINESS
Clayton, Byrd, and Meeks, LLP, CPA, has requested an increase of $1,000.00 be added to their audit fee of
$5,500.00 to conduct the annual audit of the Paducah CVB. Total invoice for the audit will be $6,500.00
Mr. Denton presented request for Board approval from Clayton, Byrd, and Meeks, LLP, CPA firm to increase their rate
of $5,500.00 by $1,000.00 for invoice total of $6,500.00. Fee is for CBM to conduct the Annual Paducah CVB
financial audit.
Upon motion by Ms. Curtis, seconded by Mr. Patel, and unanimously carried the following motion was adopted:
Moved that request for Clayton, Byrd, and Meeks, LLP, CPA to increase their Paducah CVB annual audit rate
by $1,000.00. Total amount for Audit will be $6,500.00.
ITEM VIII: CLOSING
Mr. Denton reminded the Board that the next Board meeting is scheduled for November 19, 2020,11:30 a.m. at the
Paducah-McCracken County Convention Center.
With no further business, and upon motion by Ms. Williams, and seconded by Ms. Curtis, the board adjourned at 12:10
p.m.
____________________________________ ________________________________
Glenn Denton, Board President Mary Hammond, Executive Director