HomeMy WebLinkAbout09-17-2020 Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON September 17, 2020
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 a.m. Thursday, September 17, 2020 at Paducah-McCracken County Convention and Expo Center
Present: Kelm Burchard, Linda Curtis, Glenn Denton, Beverly McKinley, Vick Patel. Kristin Williams was present by Zoom.
Not present: Deborah Edmonds
Staff: Mary Hammond, Fowler Black, Kara Gray, and Lynda Peters-Jones.
ITEM I: OPENING
CVB Board Director, Glenn Denton called the meeting to order at 11:42 a.m.
ITEM II: MINUTES
The Board reviewed the minutes of the August 3 called meeting and August 20 monthly meeting. Upon motion by Ms.
Burchard, seconded by Ms. McKinley, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the called meeting of the Board of Commissioners held on
August 3, 2020 be dispensed and those minutes stand approved as read.
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on August 20, 2020 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the August 2020 Financial Report. Upon motion by Mr. Patel, seconded by Ms. McKinley, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the August 2020 Financial Report be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Oswald presented highlights from the Marketing & Communications Activity & Performance Report. Board
members were referred to her written monthly report for more details on activities and meetings. See attached report.
Report was emailed to Board of Commissioners.
Ms. Peters-Jones presented highlights from the Convention/Sports Sales Activity Report. Board members were referred
to her written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
Mr. Black presented highlights from the Tour & Travel / Operations Activity Report. Board members were referred to
his written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
ITEM V: REQUESTS
Mr. Denton presented request for Board approval of CVB upstairs air-conditioning unit. This unit is one of three
existing units that were installed in the 1994 -1996 timeframe. Board was instructed to plan to replace unit number 2
in the summer of 2021 and unit number 3 the following year. Cost for replacement of unit 1 is $7,602.00. Quote was
obtained from Triangle Enterprises, Inc.
Upon motion by Ms. Curtis, seconded by Ms. Burchard, and unanimously carried the following motion was adopted:
Moved that request for Triangle Enterprises, Inc. replace air-conditioning unit number one. Units number two
and three are to be replaced in the following two years.
Ms. Hammond presented request for Board approval of Destinations International 2020 Dues in the amount of
$3,060.00
Upon motion by Mr. Patel, seconded by Ms. McKinley, and unanimously carried the following motion was adopted:
Moved that Destination International 2020 Dues in the amount of $3,060.00 be submitted for payment.
ITEM VI: OLD BUSINESS
No old business at this time.
ITEM VII: NEW BUSINESS
Lou Hammond Group discussion has been tabled until the October 2020 Board meeting. Ms. Hammond is
collaborating with City Officials for partnership and hopes to have new information at that time.
ITEM VIII: CLOSING
Mr. Denton reminded the Board that the next Board meeting is scheduled for October 15, 2020 at 11:30 a.m.
(Location to be determined).
With no further business, and upon motion by Ms. Burchard, and seconded by Ms. McKinley, the board adjourned at
12:45 p.m.
____________________________________ ________________________________
Glenn Denton, Board President Mary Hammond, Executive Director