HomeMy WebLinkAbout05-21-2020 Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON May 21, 2020
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 11:30 a.m. on Thursday, May 21, 2020 at 128 Broadway. (Due to the COVID 19 restrictions, this meeting was
held virtually. Staff members Lynda Peters-Jones and Kara Grey were present at 128 Broadway)
Present: Glen Denton, Linda Curtis, Deborah Edmonds, Vick Patel, and Kristin Williams.
Attorney: Elizabeth Wieneke, Whitlow, Roberts, Houston & Straub
Staff: Mary Hammond, Fowler Black, Kara Gray, Laura Oswald, and Lynda Peters-Jones.
Media: WPSD-TV by way of Zoom Video
ITEM I: OPENING
Board Chair Glenn Denton called the meeting to order at 11:47 a.m.
ITEM II: MINUTES
The Board reviewed the minutes of the April 16, 2020 meeting. Upon motion by Ms. Edmonds, seconded by Ms.
Williams, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on April 16, 2020 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the April 2020 Financial Report. Upon motion by Ms. Edmonds, seconded by Ms. Williams, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the April 2020 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Oswald presented highlights from the Director of Marketing Report. Ms. Oswald referred the board to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his written monthly
report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Peters-Jones presented highlights from the Director of Convention Sales. Ms. Peters-Jones referred the board to
her written monthly report for more details on activities and meetings. See attached report. Report was emailed to
Board of Commissioners.
ITEM V: REQUESTS
Ms. Hammond presented request for Board approval: Personal Protection Equipment (Masks for Visitors, Sneeze
Guards for open area, Air Filers, Digital Thermometers, Hand Sanitizer, Paper Towels, Touchless Dispensers,
Disinfectant Wipes, Guidance Stanchion, iPad Protection & Stylus Pen, and various signage to be printed by
Stablemate) for re-opening preparation of the Paducah Convention and Visitors Bureau following COVID-19 remote
work. Upon motion by Ms. Williams, seconded by Ms. Curtis, and unanimously carried the following motion was
adopted:
Moved that request for PPE and supplies be approved in the amount of $2,300.00
Upon motion by Ms. Edmonds, seconded by Mr. Patel, and unanimously carried the following motion was adopted:
Purchase of PPE and Supplies for re-opening preparation of Paducah Convention and Visitors Bureau as
stated above in budgeted amount of $2,300.00.
ITEM VII: UNFINISHED BUSINESS
Ms. Hammond and Ms. Oswald presented an update of the “Quilting Arts”, PBS Series, which had been approved with
FY20 budget & committed, $3,530. Billing will occur in July 2020.
ITEM VII: NEW BUSINESS
Mr. Denton presented motion for Paducah CVB Funds Transfer from Paducah CVB checking account to Paducah CVB
savings account. Amount of funds to be transferred $69,474.00.
Upon motion by Ms. Curtis, seconded by Ms. Edmonds, and unanimously carried the following motion was adopted:
Transfer of PCVB funds in the amount of $69,474.00 from Paducah CVB checking account to Paducah
CVB savings account.
Mr. Denton presented motion that there be an official meeting time change for the Paducah CVB Board of
Commissioners Monthly Meetings, remaining on the third Thursday of each month with hourly time change to 11:30 a.m.
Upon motion by Ms. Williams, seconded by Ms. Curtis, and unanimously carried the following motion was adopted:
Paducah CVB Board of Commissioners Monthly Meetings will be the third Thursday of each month with hourly
time of 11:30 a.m.
ITEM VIII: CLOSING
Mr. Denton reminded the Board that the next Board meeting is scheduled for June 18, 2020 at 11:30 a.m.
With no further business, and upon motion by Ms. Edmonds and seconded by Ms. Curtis, the board adjourned at 12:25
p.m.
____________________________________ ________________________________
Glenn Denton, Board Chairman Mary Hammond, Executive Director