HomeMy WebLinkAbout05-31-2023�C��OMGD
JUL 0 5 2023 MINUTES OF A REGULAR MEETING OF THE
CITY CLERK COMMISSIONERS OF WATERWORKS
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A meeting of the members of the Commissioners of Waterworks was held May 31, 2023, at the
Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the meeting to order at 5:00
p.m. A quorum was present. Those present were as follows:
Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Angela Copeland,
Randy DeHart, Bill Shannon; Buz Smith, Ex Officio;
Counsel Present — W. David Denton of Denton Law Firm;
Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager;
Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum,
Distribution Superintendent; Clarissa White, Administrative Assistant;
Paducah Water Personnel Absent—Tee-Tommy Vinson, Plant Superintendent.
MINUTES
Mr. Barker asked for a motion to approve the minutes of the April 26, 2023 meeting. Mr. Shannon
made a motion to approve the minutes of the meeting as presented. Mr. DeHart seconded the motion,
which carried unanimously by a vote of 7 — 0.
FINANCIAL STATEMENTS
Mr. Burnett reviewed the financial statements for April 2023.
Water sales were about 5% under budget in April. Operating Revenue was below budget by
approximately $33,000, and Operating Expenses were over budget by about $27,000. Interest income
was over budget by approximately $34,000 due to higher than expected interest rates and additionally
because of changing to Banterra Bank. Net Revenue Before Capital Contributions was slightly under
budget for the month, but $633,000 over budget for the fiscal year.
Mr. Burnett called attention to page 4, Purification & Pumping Expense. He stated the Booster Stations
Expense line item was over budget due to the cost of having Pump 44 at the Cairo Road Pump Station
rebuilt. The Supplies & Expense Chemicals line item exceeded budget because of an increase in water
produced, which led to increased chemical use, as well as poor quality source water for part of April
and higher chemical prices. On page 5, Distribution & Engineering Expense, Mr. Burnett noted the
Maintenance — Distribution Mains line item exceeded the budget because of two costly main breaks
(creek crossing at Noble Road; South 511' Street at Kentucky Avenue). On page 6, Business Office and
Other Expense, the Public Information & Education Expense line item exceeded the budget due to the
production and mailing of the EyeOnWatefl portal brochure. Also, because it takes bad debts several
months to cycle through, many large ones were written off. Those charges were incurred from leaks
during the extremely cold temperatures last winter.
After review and discussion, a motion was made by Mr. Shannon to approve the financial statements
for April 2023. The motion was seconded by Mr. Smith. The motion carried unanimously by a vote of
7-0.
GENERAL MANAGER'S REPORTS
Monthly Drug Testing
Mr. Petersen noted all results for April 2023 were negative.
Safety Report
Each department held safety meetings as required. Specific safety data, meeting topics and information
were presented in the April Safety Reports, which were distributed prior to the meeting. There was one
accident in April, which is listed on the report.
General Manager's Summary
Mr. Petersen discussed the GM Summary and handouts.
Plant/Treatment
• Water temperature is 70 degrees and rising. The system is now operating in summer mode with
increased flushing. Water quality is good overall.
Miscellaneous
• Springbrook Cloud conversion has been successfully completed.
• PW received a provisional patent for the lead service line inventory device. The provisional
patent is defendable and will prevent manufacturers of similar products from issuing a cease and
desist order.
• Plant Superintendent Tee Vinson is attending the Ohio River Valley Sanitation Commission
(ORSANCO) annual meeting. This organization operates monitoring programs that detect
pollutants and toxins in the Ohio River.
• PW completed the DOW Sanitary Survey with no deficiencies.
• The KPDES permit application for wastewater discharge has been submitted for renewal.
Project Reports
Mr. Northington informed the board of the following:
• Cairo Road Elevated Tank — Painters returned to the site on May 22. Landscaping and grading
are in progress in preparation for concrete and fencing. The tank may be in service by mid June.
• Harrison Street Replacement — PW has completed main installation and testing. Crews are
working to install new meter services.
• Steele Road Interconnect — The interconnection should be in service next week.
• Midtown Replacement — Preconstruction meeting was held on May 30. Construction is
anticipated to begin on June 12.
UNFINISHED BUSINESS
911 Committee Funding Options
Mr. Petersen stated there are no updates at this time. He will continue to keep the board informed.
Board Election of Officers at June Meeting
Mr. Barker reminded the board elections for Chair and Vice Chair are held every two years in June.
Board members then declared nominations for the positions. Nominees for Chair and Vice Chair are
Ed Barker and Tom Clayton, respectively. The election will be held at the June meeting.
NEW BUSINESS
Budget Workshop
The Annual Budget Workshop has been scheduled for Wednesday, June 21, 2023 at 1:00 PM in the
business office.
Electric Surge and Outage
Mr. Petersen explained a transient electrical surge occurred at PW during severe storms on May 9.
Lightning struck the tower at the radio station adjacent to PW's facilities, which appeared to cause a
surge that affected many parts of our operations. Despite not receiving a direct lightning strike, PW
went without phone and intemet services for most of the day on May 10, and lost fire panels, a server,
and a transfer switch as a result. Mr. Petersen and management staff have met with our IT provider
Kalleo Technologies, and Mott Electric to work on correcting current issues and mitigating future
problems. They will continue to research ways to avoid such an instance in the future.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:09 p.m.
This meeting was held in compliance with KRS 61.800 a q.
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