HomeMy WebLinkAbout04-18, 2019 MinutesMINUTES OF MEETING OF BOARD OF COMMISSIONERS
PADUCAH-MCCRACKEN COUNTY CONVENTION & VISITORS BUREAU
HELD ON April 18, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah-McCracken County
Convention & Visitors Bureau was held at 4:00 p.m. on Thursday, April 18, 2019, at Office of Economic
Development.
The following commissioners were present: Glen Anderson, Linda Curtis, Vick Patel, and Beverly
McKinley.
Staff: Mary Hammond, Laura Oswald, Lynda Peters-Jones, and Flower Black.
ITEM I: OPENING
Chair Glen Anderson called the meeting to order at 4:02 PM.
Guests: No guest present
ITEM III: MINUTES
The Board reviewed the minutes of the March 21, 2019 meeting. Upon motion by Mr. Patel, seconded
by Ms. McKinley, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of
Commissioners held on March 21, 2019 be dispensed and those minutes stand approved as read.
ITEM IV: FINANCIAL REPORTS
The Board reviewed the March 21, 2019 Financial Reports. Upon motion by Mr. Patel, seconded by Ms.
Curtis, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the March 2019 Financial Reports be approved and stand as
read.
ITEM V: STAFF REPORTS
Ms. Hammond presented highlights from her written monthly report. In reporting, Ms. Hammond stated
she is preparing for the new fiscal year and is expecting to lower budget by approximately $125,000.
Board members were referred to her written monthly report for more details on activities and meetings.
See attached report.
Ms. Peters-Jones presented highlights from the Director of Convention Sales Report. Ms. Peters-Jones
referred the board to her written monthly report for more details on activities and meetings. See
attached report.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his
written monthly report for more details on activities and meetings. See attached report.
Ms. Oswald presented highlights from the Director of Marketing Report. Ms. Oswald referred the board
to her written monthly report for more details on activities and meetings. See attached report.
ITEM VI: REQUESTS Mary, I don’t have the dollar amounts for pens and Fabriano. If you can add please.
Ms. Hammond presented a request for the purchase of CVB lapel pens. There was discussion between
Ms. Hammond and Mr. Anderson to determine type and quantity of pens. They will be small,
approximately one inch across with pen/hook closure.
The Board reviewed the request and upon motion by Ms. Curtis, seconded by Ms. McKinley, and
unanimously carried the following motion was adopted:
Approved purchase of CVB lapel pens, pricing based on quantity to be purchased.
Ms. Hammond presented a request for approval of travel to UNESCO Creative Cities Annual Meeting in
Fabriano, Italy, June 8 – 15, 2019. Airline ticket to be approximately $1,500.00
The Board reviewed the request and upon motion by Ms. McKinley, seconded by Ms. Curtis and
unanimously carried the following motion was adopted:
Mary Hammond to attend the UNESCO Creative Cities Annual Meeting in Fabriano, Italy, June 8-15, 2019.
ITEM VII: NEW BUSINESS
• Hank Phillips, President / CEO of KTIA would like to meet with county commissioners and
judge to help answer any questions they may have in reference to Kentucky tourism.
Suggested dates are May 1st or 2nd.
• Glen Anderson suggested to CVB staff that a “CVB Newsletter” be prepared that shows /
explains all the events and projects that we assist in bringing to community and also the
assistance that is provided to area businesses and associations.
• Glen Anderson announced to CVB Board and Staff that he will be stepping down as Board
Chair effective April 19th, 2019.
Upon motion by Ms. Curtis, seconded by Ms. Patel, and unanimously carried, all requests were approved.
ITEM VII: CLOSING
The Board of Director’s Meeting will resume May 16th, 2019, 4 PM.
With no further business, and upon motion by Ms. Curtis, seconded by Ms. Edmonds, the board
adjourned at 5:04 PM.
____________________________________ ________________________________
Glen Anderson, Chair Mary Hammond, Executive Director