HomeMy WebLinkAbout11-21-19 Board Meeting MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON SEPTEMBER 19, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 4:00 p.m. on Thursday, November 21, at 128 Broadway.
The following commissioners were present: Linda Curtis, Glenn Denton, Deborah Edmonds, Beverly McKinley, Vick Patel,
Kristin Williams. Absent: Kelm Burchard
Staff: Mary Hammond, Fowler Black, Kara Gray, and Laura Oswald
ITEM I: OPENING
Board Chair Vick Patel called the meeting to order at 4:06 PM.
ITEM II: MINUTES
The Board reviewed the minutes of the October 17, 2019 meeting. Upon motion by Ms. Curtis, seconded by Mr.
Denton, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on October 17, 2019 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the October 2019 Financial Reports. Upon motion by Ms. Edmonds, seconded by Ms. Williams,
and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the October 2019 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Oswald presented highlights from the Director of Marketing Report. Ms. Oswald referred the board to her written
monthly report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his written monthly
report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
ITEM V: REQUESTS
Ms. Oswald presented the Lou Hammond Group contract up for renewal at the end of the year. Upon motion by Ms.
Williams, seconded by Ms. Edmonds, the Board accepted the Lou Hammond Group proposal continue to retain public
relations services with a monthly fee of $6,100 beginning January 1, 2020 through December 31, 2021.
Mr. Black presented a proposal Sales & Marketing Office Furnishings Proposal. Upon motion by Ms. Curtis, seconded
by Mr. Patel, the Board accepted the proposal.
ITEM VI: NEW BUSINESS
The proposed Paducah CVB Partner Listing Policy was reviewed by the Commission. Motion was made by Glenn
Denton, seconded by Linda Curtis for the policy to be approved with the following revisions:
- Insert RV Parks/campgrounds among entities that offer transportation and services for travelers that may be
considered for a listing at the discretion of the Paducah CVB.
- Insert that lodging partners must provide a copy of current business license and copy of transient room tax
registration form to be eligible for listing on Paducah.travel.
- Insert basic qualification that the CVB will not list businesses deemed inappropriate or ineligible including
adult entertainment and other non-tourism related stores or businesses.
Motion carried.
Proposed Resolutions of the Paducah-McCracken County Convention and Visitors Bureau Commission and proposed
Bylaws of the Paducah Convention and Visitors Bureau Commission were reviewed by the Commission. Motion was
made by Vick Patel and Seconded by Kelm Burchard for the documents to be edited to remove McCracken County
references that were mistakenly included, with the Resolutions and Bylaws to then be approved as amended. Motion
carried.
Ms. Hammond announced that the Paducah CVB will host the Kentucky Travel Industry Association (KTIA) Executive
Board, December 11, and the Kentucky Association of Convention & Visitors Bureau (KACVB), December 11-13.
Ms. Hammond announced that a Board Retreat will be coordinated in January and a Doodle poll will be sent with
potential dates. She also invited the Board to claim Chamber Power in Partnership Breakfast Power Cards for 2020.
ITEM VII: CLOSING
Ms. Hammond reminded the Board that there will be no December Board meeting and the next meeting is scheduled
for January 16, 2020 at 4:00 p.m. She invited the Board to attend the Paducah Ambassador Christmas Dinner at
Walker Hall on Monday, December 2, 2019.
With no further business, and upon motion by Mr. Patel, seconded by Ms. Curtis, the board adjourned at 4:49 PM.
____________________________________ ________________________________
Vick Patel, Chairman Mary Hammond, Executive Director