HomeMy WebLinkAbout10-17, 2019 MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON October 17, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 4:00 p.m. on Thursday, October 17, at 128 Broadway.
The following commissioners were present: Kelm Burchard, Linda Curtis, Glen Denton, Deborah Edmonds, and Vick Patel.
Absent were Beverly McKinley and Kristin Williams.
Staff: Mary Hammond, Fowler Black, Kara Gray, Lynda Peters Jones, and Laura Oswald
Attorney: Elizabeth Wieneke, Whitlow, Roberts, Houston, and Straub
Guest: Shamarria Morrison, WPSD Local 6
ITEM I: OPENING
Board Commissioner Linda Curtis called the meeting to order at 4:07 PM.
Ms. Morrison asked that she be allowed to sit-in on the meeting and to speak with any of us in reference to what was
being pursued as a possible replacement of the Fall AQS Quilt Show. Ms. Morrison was invited to sit-in on the board
meeting but was informed that this was not on the agenda and someone may speak with her at another time.
ITEM II: MINUTES
The Board reviewed the minutes of the September 10, 2019 meeting. Upon motion by Ms. Burchard, seconded by Mr.
Denton, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on August 19, 2019 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the September 2019 Financial Reports. Upon motion by Ms. Edmond, seconded by Ms. Burchard,
and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the September 2019 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Ms. Hammond has met separately with three
Sport Commissioners in an effort to assist them in solidifying their efforts to formulate a business plan. Board members
were referred to her written monthly report for more details on activities and meetings. See attached report. Report
was emailed to Board of Commissioners.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his written monthly
report for more details on activities and meetings. See attached report. Report was emailed to Board of
Commissioners.
Ms. Peters-Jones presented highlights from the Director of Convention Sales Report. Ms. Peters-Jones referred the
board to her written monthly report for more details on activities and meetings. See attached report. Report was
emailed to Board of Commissioners.
Ms. Oswald presented highlights from the Director of Marketing Sales Report. Ms. Oswald referred the board to her
written monthly report for more details on activities and meetings. See attached report. Report was emailed to Board
of Commissioners.
ITEM V: REQUESTS
Ms. Hammond requested payment to Whitlow, Roberts, Houston & Straub in the amount of $3,550.00. Of this amount
$1,500.00 was for the revision of by-laws for Paducah Hospitality Association.
The Board reviewed the request for payment to Whitlow, Roberts, Houston & Straub. Upon motion by Mr.
Denton, seconded by Ms. Curtis, and unanimously carried the following motion was adopted:
MOVED, that payment of $3,550.00 be made to Whitlow, Roberts, Houston & Straub.
Ms. Hammond requested payment to Anchor Transportation, Fall QuiltWeek Shuttle, $15,660.00 (approved with
budget).
The Board reviewed the request for payment to Anchor Transportation in the amount of $15,660.00. Upon
motion by Ms. Edmond and seconded by Ms. Curtis, and unanimously carried the following motion was
adopted”
MOVED, that payment of $15,660.00 be made to Anchor Transportation.
ITEM VI: NEW BUSINESS
Ms. Hammond provided “Proof of Receipt of “Your Duty Under the Law” for each board member to sign as received.
ITEM VII: CLOSING
Ms. Hammond reminded the Board of upcoming meeting dates, with the next meeting scheduled for November 21,
2019 at 4:00 p.m.
With no further business, and upon motion by Ms. Burchard, seconded by Ms. Curtis, the board adjourned at 5:12 PM.
____________________________________ ________________________________
Vick Patel, Chairman Mary Hammond, Executive Director