HomeMy WebLinkAbout08-15, 2019 MinutesMEETING MINUTES OF THE BOARD OF COMMISSIONERS
PADUCAH CONVENTION & VISITORS BUREAU
HELD ON AUGUST 15, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah Convention & Visitors Bureau was
held at 4:00 p.m. on Thursday, August 15th at 128 Broadway.
The following commissioners were present: Kelm Burchard, Linda Curtis, Glen Denton, Deborah Edmonds, Beverly
McKinley, and Vick Patel. Absent, Kristin Williams
Staff: Mary Hammond, Fowler Black, Kara Gray, Lynda Peters Jones, and Laura Oswald
Guest: Elizabeth Wieneke, Whitlow, Roberts, Houston, and Straub
ITEM I: OPENING
Board Chair Vick Patel called the meeting to order at 4:08 PM.
ITEM II: MINUTES
The Board reviewed the minutes of the July 18, 2019 meeting. Upon motion by Ms. Curtis, seconded by Ms. Edmonds,
and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on July 18, 2019 be dispensed and those minutes stand approved as read.
The Board reviewed the minutes of the February 21, 2019 meeting. Upon motion by Ms. Edmonds, seconded by Ms.
Curtis, and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the February, 2019 regular meeting of the Board of
Commissioners held on February 21, 2019 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the July 2019 Financial Reports. Upon motion by Ms. Curtis, seconded by Ms. McKinley, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the July 2019 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Report. Board members were referred to
her written monthly report for more details on activities and meetings. See attached report.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his
written monthly report for more details on activities and meetings. See attached report.
Ms. Peters-Jones presented highlights from the Director of Convention Sales Report. Ms. Peters-Jones
referred the board to her written monthly report for more details on activities and meetings. See
attached report.
Ms. Oswald presented highlights from the Director of Marketing Sales Report. Ms. Oswald referred the
board to her written monthly report for more details on activities and meetings. See attached report.
ITEM V: REQUESTS
Ms. Hammond presented the following requests:
Mac Book Pro computer to replace one that has quit working and cannot be repaired or updated. Cost would be
$2,399.00.
The Board reviewed the request and upon motion by Mr. Denton, seconded by Ms. Curtis,
and unanimously carried the following motion was adopted:
Approved payment of $2,399.00 to Apple for Mac Book Pro computer.
Payment to Whitlow, Roberts, Houston, and Straub for services of Elizabeth Wieneke.
The Board reviewed the request and upon motion by Mr. Patel, seconded by Ms. Curtis, and
unanimously carried the following motion was adopted:
Approved payment of $2,645.00 to Whitlow, Roberts, Houston, and Straub.
Purchase of table at BBQ on the River Pork Stock on September 25, 2019.
The Board reviewed the request and upon motion by Ms. McKinley, seconded by Ms. Burchard,
and unanimously carried the following motion was adopted.
Approved payment of $800.00 for BBQ on the River Pork Stock Table.
ITEM VI: NEW BUSINESS
Interlocal Cooperation Agreement was presented to the Board by Ms. Hammond. After review and discussion of the
Agreement it was determined to accept as written.
The Board reviewed the Interlocal Cooperation Agreement and upon motion by Ms. Edmonds,
seconded by Mr. Patel, and unanimously carried the following motion was adopted:
ITEM VII: CLOSING
Ms. Hammond reminded the Board of upcoming meeting dates, with the next meeting scheduled for September 19,
2019 at 4:00 p.m.
With no further business, and upon motion by Ms. McKinley, seconded by Ms. Curtis, the board adjourned at 4:58 PM.
____________________________________ ________________________________
Vick Patel, Chairman Mary Hammond, Executive Director