HomeMy WebLinkAbout07-18, 2019 MinutesMINUTES OF MEETING OF BOARD OF COMMISSIONERS
PADUCAH-MCCRACKEN COUNTY CONVENTION & VISITORS BUREAU
HELD ON July 18, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah-McCracken County Convention &
Visitors Bureau was held at 4:00 p.m. on Thursday, July 18th at 128 Broadway.
The following commissioners were present: Kelm Burchard, Linda Curtis, Glen Denton, Beverly McKinley, Vick Patel, and
Kristin Williams.
Staff: Mary Hammond, Lynda Peters-Jones, Kara Gray, and Fowler Black.
ITEM I: OPENING
Board Chair Vick Patel called the meeting to order at 4:06 PM.
ITEM II: MINUTES
The Board reviewed the minutes of the June 27, 2019 meeting. June minutes were revised to show attendance of Linda
Curtis. Upon motion by Ms. Williams, seconded by Ms. Burchard, and unanimously carried the following motion was
adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on June 27, 2019 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the June 2019 Financial Reports. Upon motion by Ms. Burchard, seconded by Ms. Curtis, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the June, 2019 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
Ms. Hammond presented highlights from the Executive Director Repot. Board members were referred to
her written monthly report for more details on activities and meetings. See attached report.
Ms. Peters-Jones presented highlights from the Director of Convention Sales Report. Ms. Peters-Jones
referred the board to her written monthly report for more details on activities and meetings. See
attached report.
Mr. Black presented highlights from the Director of Group Sales. Mr. Black referred the board to his
written monthly report for more details on activities and meetings. See attached report.
Ms. Hammond presented highlights from the Director of Marketing Report and referred the board to Ms.
Oswald’s written monthly report for more details on activities and meetings. See attached report.
ITEM V: REQUESTS
Ms. Hammond presented the following requests:
Upstairs Kitchen refurbishment as office space, $2,900.00. Work to be contracted through Rob Hall Construction.
Suggestion made by Ms. McKinley to sell existing appliances, board agreed.
The Board reviewed the request and upon motion by Ms. McKinley, seconded by Ms.
Burchard, and unanimously carried the following motion was adopted:
Approved payment of $2,900.00 to Rob Hall Construction for refurbishment of kitchen area.
ITEM VI: NEW BUSINESS
Creative Cities of Crafts & Folk Art Annual Meeting, Kanazawa, Oct. 12-14, 2019. Cost of airfare $1,767.33 (ground
transportation, meals, accommodations provided)
The Board reviewed the Kanazawa request and upon motion by Ms. Williams, seconded by
Ms. Burchard, and unanimously carried the following motion was adopted:
Approved cost of airfare, $1,767.33 for Creative Cities of Crafts & Folk Art Annual Meeting,
Kanazawa.
Ms. Hammond opened the floor to revision of Paducah CVB checking account signature card as follows:
Beverly McKinley-Board Member, Vick Patel-Chairman, Linda Curtis-Secretary/Treasurer, Mary Hammond-Executive
Director.
After discussion, by unanimous consent, the board approved the revision of Paducah CVB checking account
signature card.
ITEM VII: CLOSING
Ms. Hammond reminded the Board of upcoming meeting dates, with the next meeting scheduled for August 15, 2019
at 4:00 p.m.
With no further business, and upon motion by Ms. McKinley, seconded by Ms. Curtis, the board adjourned at 4:59 PM.
____________________________________ ________________________________
Vick Patel, Chairman Mary Hammond, Executive Director