HomeMy WebLinkAbout06-16, 2019 MinutesMINUTES OF MEETING OF BOARD OF COMMISSIONERS
PADUCAH-MCCRACKEN COUNTY CONVENTION & VISITORS BUREAU
HELD ON June 27, 2019
Pursuant to written notice, a meeting of the Board of Commissioners of the Paducah-McCracken County Convention &
Visitors Bureau was held at 4:00 p.m. on Thursday, June 27th at 128 Broadway.
The following commissioners were present: Linda Curtis, Vick Patel, Deborah Edmonds, and Kristin Williams.
Staff: Mary Hammond, Laura Oswald, Lynda Peters-Jones, and Fowler Black.
Attorney: Elizabeth Wieneke, Whitlow, Roberts, Houston, and Straub PLLC Law Firm
ITEM I: OPENING
Acting Board Chair Deborah Edmonds called the meeting to order at 4:07 PM.
ITEM II: MINUTES
The Board reviewed the minutes of the May 16, 2019 meeting. Upon motion by Ms. Curtis, seconded by Ms. Williams,
and unanimously carried the following motion was adopted:
MOVED, that a formal approval of the minutes of the previous regular meeting of the Board of Commissioners
held on May 16, 2019 be dispensed and those minutes stand approved as read.
ITEM III: FINANCIAL REPORTS
The Board reviewed the May 2019 Financial Reports. Upon motion by Ms. Williams, seconded by Mr. Patel, and
unanimously carried the following motion was adopted:
MOVED, that a formal approval of the May, 2019 Financial Reports be approved and stand as read.
ITEM IV: STAFF REPORTS
At the requests of Ms. Edmonds and Ms. Hammond, Staff Reports were to be taken home and reviewed by board due
to timeliness of Strategic Plan discussion. If needed, the June staff reports will be discussed at July Board meeting.
ITEM V: REQUESTS
Ms. Hammond presented the following requests:
Destinations International Dues for Fiscal Year 2019-20, $3,060.
Invoice for legal services from Whitlow, Roberts, Houston & Straub, $1,730.
Invoice for overage due to elevator costs from Ray Black & Son, $14,724.
After discussion, the three requests listed above for Destinations International, Whitlow, Roberts, Houston &
Straub and Ray Black & Son totaling $19,514 were approved by unanimous consent.
ITEM VI: NEW BUSINESS
Liz Wieneke presented the Amended Bylaws of Paducah-McCracken County Convention & Visitors Bureau Commission.
Amendment to Article V – “A permanent record of the Minutes of all regular and special meetings of the Commission
shall be kept, which may be maintained either in a printed book format of in an electronic format.”
The Board reviewed the Amended Bylaws presented by Ms. Wieneke. Upon motion by Ms. , seconded by Ms. Curtis,
and unanimously carried the following motion was adopted:
Moved, that a formal approval of the above mentioned “Amended Bylaws of Paducah-McCracken County
Convention & Visitors Bureau” stand approved as read.
Ms. Edmonds opened the floor to the nomination of officers to serve for the remainder of the calendar year 2019. Ms.
Edmonds then proposed the nomination of Vick Patel to serve as Chair and Linda Curtis to serve as
Secretary/Treasurer. There were no further nominations.
By unanimous consent, the board approved the slate of officers as proposed with Vick Patel serving as Chair
and Linda Curtis serving as Secretary/Treasurer for the remainder of 2019.
Ms. Hammond presented a draft of the Strategic Plan for 2019-2022. She reviewed the Mission, Values, Destination
Vision, Social Vision an Community Vision, Key Strategic Priorities, Destination Indicators and Performance Measures
before giving an overview of the Objectives, Goals & Tactics of each of the seventeen areas required by DMAP
(Destination Marketing Accreditation Program). She also presented the Proposed 2019-20 Sales & Marketing Plans as
prepared by Fowler Black, Director of Sales, Lynda Peters, Director of Convention Sales, and Laura Oswald, Director
of Marketing. Ms. Hammond reiterated that the Strategic Plan is a working document that will be refined in the coming
weeks and asked the board to take the Strategic Plan with them for closer review and comments. Ms. Williams
suggested that the “value of our organization (CVB) requires greater visibility locally.” Ms. Oswald suggested an “Arts
& Tourism Column” possibly in the Paducah Sun.
After discussion, by unanimous consent, the board approved the 2019-20 Sales & Marketing Plans as
presented.
Ms. Hammond presented the Proposed Budget for Fiscal Year 2019-20 as well as an Amended Budget for Fiscal Year
2018-19.
After discussion, by unanimous consent, the board approved the 2019-20 Budget and 2018-19 Amended
Budget as presented.
ITEM VII: CLOSING
Ms. Hammond reminded the Board of upcoming meeting dates, with the next meeting scheduled for July 16, 2019, 4
PM.
With no further business, and upon motion by Mr. Patel, seconded by Ms. Burchard, the board adjourned at 5:11 PM.
____________________________________ ________________________________
Deborah Edmonds, Acting Board Chair Mary Hammond, Executive Director