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Home My WebLink About04-26-2023u`us�L5�u v isv JUN 0 2 2023 MINUTES OF A REGULAR MEETING OF THE COMMISSIONERS OF WATERWORKS CITY CLERK A meeting of the members of the Commissioners of Waterworks was held April Y . PRK Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the meeting to order at 4:57 p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Randy DeHart, Bill Shannon; Buz Smith, Ex Officio; Commissioners Absent — Angela Copeland; Counsel Present — W. David Denton of Denton Law Firm; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. MINUTES Mr. Barker asked for a motion to approve the minutes of the March 29, 2023 meeting. Mr. Smith made a motion to approve the minutes of the meeting as presented. Mr. Shannon seconded the motion, which carried unanimously by a vote of 6 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for March 2023. Water sales were about 5% under budget in March but are approximately 5% over budget for the year. Operating Revenue was below budget by about $21,000, and Operating Expenses were below budget by about $5,000. Other Income is over budget for the year due to additional revenue and interest income. Net Revenue Before Capital Contributions was approximately $7,000 over budget in March and $653,000 over budget for the fiscal year. Mr. Burnett called attention to page 3, Statement of Income and Expense. The Loss on Disposal line item showed a loss of about $3,200 due to a transmitter that was stolen from a job site. Donated Surplus was over budget for the month due to the final reimbursement from the KIA for the North Friendship Road Relocation Project. On page 4, Purification & Pumping Expense, he stated the Booster Stations Expense line item was over budget because an impeller was replaced on Pump #3 at the Forest Hills Reservoir. The Intake and Discharge Structures Expense exceeded budget due to quarterly inspection and cleaning of the raw water intakes. The Supplies & Expense Chemicals line item exceeded budget due to the high turbidity of the unfinished water, which led to increased Hyper'Ion® 1000.use, and also increased price of Permanganate and Fluoride. On page 5, Distribution & Engineering Expense, Mr. Bumett noted the Supplies and Expense Miscellaneous line item exceeded the budget because of CDL training and testing for three new employees, the purchase of spring uniforms for staff and the last easement payment to Omega Rail for this year. On page 6, Business Office and Other Expense, the Public Information & Education Expense line item exceeded the budget due to recent website edits and the production of the quarterly OnTap newsletter. After review and discussion, a motion was made by Mr. Shannon to approve the financial statements for March 2023. The motion was seconded by Mr. Clayton. The motion carried unanimously by a vote of6-0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for March 2023 were negative. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the March Safety Reports, which were distributed prior to the meeting. There were no accidents in March. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant/Treatment • Water temperature is stable at about 60 degrees. • Heavy rains continue to result in high organic loading for the treatment plant. • Disinfection byproducts (DBP) compliance sampling occurred on April 4. Results were better than expected with the high total organic carbon (TOC) levels in the source water. This is primarily attributed to the use of the new coagulant Hyperlon®1000. Miscellaneous • EyeOnWater® brochures will be mailed to customers in their May bills. • The transition from Independence Bank to Banterra Bank is complete and was carried out successfully. • Springbrook Cloud conversion is scheduled for May 12 — 15. • A main break across Massac Creek at Noble Road occurred on March 25. The water main was originally installed adjacent to the creek bank. However, the creek bank has moved significantly over the last several years, causing the main to become exposed and break. Repairs could not be completed until river/creek levels dropped. In order to keep the main covered, PW retained the area with riprap after it was repaired. The riprap will assist with erosion control of the bank. • With the increasing prevalence of violence and because of the nature of our business, Mr. Petersen and Mr. Burnett have been evaluating security enhancements for the business office. Project Reports Mr. Northington informed the board of the following: • Cairo Road Elevated Tank — Painters are anticipated to mobilize next week. Lightning protection has been installed on the tank. • Harrison Street Replacement — PW crews are making good progress connecting bore section of the water main. • Forest Hills Reservoir Rehab — As the reservoir is prepared for installation of the mixing and ventilation system, the current vent structures are being rehabilitated. • Mr. Northington discussed various main repairs and interconnects in the West McCracken area that have been moved to priority status as a result of the main break on Noble Road at Massac Creek. UNFINISHED BUSINESS Finance & Audit Committee Quarterly Meeting Report Mr. Shannon reported the Finance & Audit Committee held its quarterly meeting on April 21, 2023, to review the check registers, new vendor listing, vendor summary, credit card statements and check detail report. The committee reported no inconsistencies or questionable findings in PW's financials. 911 Committee Funding Options Mr. Petersen stated there are no updates at this time. He will continue to keep the board informed. NEW BUSINESS Bid No. 23-03-03 — Midtown Area Water Main Replacement Project Mr. Northington reported a bid opening was held on April 12 for contract labor for this project. Bids received were as follows: Company Total Cost Central Paving Company of Paducah $1,598,000.00 Murtco Utility Services Inc $2,131,916.00 Norris Brothers Excavating LLC $6,470,495.00 Mr. Northington recommended acceptance of the lowest bid as received from Central Paving Company of Paducah. Mr. Clayton made a motion to accept the bid per staff recommendation. The motion was seconded by Mr. Smith, and the motion carried unanimously with a vote of 6 — 0. Board Election of Officers at June Meeting Mr. Petersen informed the board elections for the positions of chair and vice chair will be held at the June meeting. Nominations should be submitted at the May meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 5:45 p.m. This meeting was held in compliance with KRS 61.800 seq Secret Approved at a meeting of the Commissioners of Waterworks held on the=df �lq�.',2023. 1A F'Z Chair Vice Chair Commissioner Commissioner Commissioner Commissioner Commissioner