The URL can be used to link to this page

Home My WebLink About03-29-2023APR 2 5 2023 -"U313 A113 MINUTES OF A REGULAR MEETING OF THEF CITY CLERK COMMISSIONERS OF WATERWORKS £ZOZ 9 9 add A meeting of the members of the Commissioners of Waterworks was held March Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the me p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Chip Bohle, Angela Copeland, Bill Shannon; Buz Smith, Ex Officio; Commissioners Absent — Tom Clayton, Vice Chair; Randy DeHart; Counsel Present — W. David Denton of Denton Law Firm; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. MINUTES Mr. Barker asked for a motion to approve the minutes of the February 22, 2023 meeting. Mr. Shannon made a motion to approve the minutes of the meeting as presented. Mr. Smith seconded the motion, which carried unanimously by a vote of 5 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for February 2023. Water sales in February were about 2% under budget. Operating revenue was below budget by about $22,000, and operating expenses were below budget by about $28,000. Net Revenue Before Capital Contributions was approximately $33,000 over budget in February and $647,000 over budget for the fiscal year. Mr. Burnett called attention to page 3, Statement of Income and Expense. Donated Surplus was over budget for the month due to reimbursements from the KIA for the North Friendship Road Relocation Project. On page 4, Purification & Pumping Expense, he stated the Utility Expenses line item was below budget. This was due to a combination of lower water pumped than expected, lower peak demand and higher power cost adjustment credit from Paducah Power. The Water Quality Control line item was over budget due to the timing of lab supplies that were ordered. The Supplies & Expense Chemicals line item exceeded budget due to the final phase of Hyperlon® testing and increased chemical pricing. On page 5, Distribution & Engineering Expense, Mr. Burnett noted the Supplies and Expense Miscellaneous line item exceeded the budget slightly because of annual easement payments to Omega Rail, higher gas utility costs during cold weather and various testing/certifications for staff. On page 6, Business Office and Other Expense, the Supplies & Expense Miscellaneous line item exceeded the budget when items were purchased to outfit a PW truck used by the meter readers, who are now part of the on-call rotation. After review and discussion, a motion was made by Mr. Shannon to approve the financial statements for February 2023. The motion was seconded by Ms. Copeland. The motion carried unanimously by a vote of 5 — 0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for February 2023 were negative. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the February Safety Reports, which were distributed prior to the meeting. There were no accidents in February. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant/Treatment • Water temperature is 51 degrees, which is about 10 degrees cooler than normal for this time of year. • Heavy rains resulted in high organic loading for the treatment plant. • The PanelViewTM upgrade project is complete. • Ignition SCADA conversion is in the final stages of testing. Miscellaneous • EyeOnWater® content is on the PW website and a brochure will be rolled out to customers beginning in May. • Staff attended an informational meeting hosted by the Kentucky National Guard and McCracken County EMS. The meeting was spawned by responses to recent disasters. • PW held a cyber awareness training for staff on February 24. • PW is in the process of moving from Independence Bank to Banterra Bank. The move is anticipated to increase interest income by approximately $20,000 to $30,000 per year. • EPA announced proposed PFAS regulatory levels on March 14. The final rule is expected by late 2023 or early 2024. The PFAS Awareness section on P W's website has been updated to reflect the changes. Also, a bellwether trial for the PFAS class-action suit is scheduled for April. The impact to PW is still unknown at this time. Project Reports Mr. Northington informed the board of the following: • Northview Street Replacement — This project is complete and in service with restoration ongoing. • Cairo Road Elevated Tank — Interior pipe work is complete. Conduit installation is substantially complete. The room in the base of the tank has been framed. Painting will resume on April 5. • Harrison Street Replacement — This project consists of replacing 4,300 If of 6 -inch CIP on Harrison Street from Joe Clifton Drive to Fountain Avenue. The water main was constructed in the 1950's and has a history of breaks. Work began in early March and the contractor has made significant progress with the bore installation portions of the project. • Midtown Replacement — Currently out for bid, this project will consist of replacing water main along Broadway (Fountain Avenue to LaBelle) and Jefferson (Fountain Avenue to Central Avenue) Streets. The projected contract time is 450 days. There will be disruptions but PW will work to keep them to a minimum and keep residents informed. UNFINISHED BUSINESS 911 Committee Funding Options Mr. Petersen reported the City opened bids for 911 communications equipment on March 2. Consultants have completed their review and a committee review is pending. Mr. Petersen will f continue to keep the board informed. l NEW BUSINESS Bid No. 23-03-04 — Hydro -Excavation Truck Mr. Northington reported a bid opening was held on March 16 to purchase a used hydro -excavation truck for use in the Lead Service Line Replacement Program. A single bid was received from the company that provides the current rental. The bid is as follows: Company Total Cost Vacuum Truck Rentals LLC $193,000.00 Mr. Northington recommended acceptance of the bid as presented. Mr. Bohle made a motion to accept the bid. The motion was seconded by Ms. Copeland, and the motion carried unanimously with a vote of 5 — 0. Board Committee Assignments Mr. Barker presented committee assignments and asked if any board members wished to make changes. Mr. Shannon asked the board chair to appoint Mr. Smith to serve as chair of the Customer & Public Relations Committee (replacing Mr. Shannon as chair). Mr. Barker agreed to the change. The committees are as follows: Finance & Audit Committee: Bill Shannon — Chair, Tom Clayton, Angela Copeland; Personnel Committee: Tom Clayton — Chair, Ed Barker, Chip Bohle; Customer & Public Relations Committee: Buz Smith — Chair, Bill Shannon; Engineering & System Development Committee: Randy DeHart — Chair, Chip Bohle, Tom Clayton. Service Line Identification Patent Mr. Petersen informed the board that the primary focus of the Lead Service Line Program is service line identification. Mr. Northington has discovered a way to identify service line material through electrical current. His method is very cost-effective as opposed to the commonly used tool created and manufactured by another company. Per Mr. Denton's guidance, Mr. Petersen and Mr. Northington have retained legal counsel to secure a provisional patent for this equipment. This measure will provide protection of intellectual property for one year. The scope of the patent attorney's current work will cost approximately $9,000. Mr. Petersen and Mr. Northington will request approval from the board for subsequent phases in this endeavor. Methanol Barge Incident Mr. Petersen informed the board that on Tuesday March 28, 2023, a barge tow struck a pier, and 10 of 1 l barges in the tow broke loose on the Ohio River near Louisville. To date, all of the barges have been recovered except for two that are pinned against the McAlpine Dam structure. Of those two barges, one contains corn, and the other contains 420,000 gallons of methanol. Salvage efforts are underway, and the air and water downstream are being monitored. At this time, no methanol has been detected and there is no impact to Ohio River water. Methanol is a colorless liquid that mixes with water, but is highly volatile and flammable. A representative from the Kentucky EEC has stated that even with a catastrophic release of all methanol, its impact would likely be only 15 or so miles downstream (based on modeling) because of its volatility. PW is monitoring the situation closely with Kentucky EEC and Emergency Management personnel. ADJOURNMENT There being no further business, the meeting was adjourned at 6:11 p.m. This meeting was held in compliance with KRS 61.800 s q. Secretai Approved at a meeting of the Commissioners of Waterworks held on the Z4- day of Ap( S,- _, 2023. -24 ems, Chair Vice Chair Commissioner Commissioner Commissioner WCommissioner r� Commissioner