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HomeMy WebLinkAbout03-15-2023Paducah Transit Authority G3CC �DR-ElWIMD Board of Directors Meeting APR 2 0 202 Minutes March 15, 2023 CALL TO ORDER CITY CLERK The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair — Tommy Whittemore at 3p.m. Members present were Chip Bohle, Mary Byrne, Mark Davis, Zach Hosman, and Patrick White. Exec. Director — Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Vice Chair — Tommy Whittemore led the Board in reciting the Pledge of Allegiance • Public Comments: N/A REVIEW OF MINUTES Following the review of the February, 2023 minutes Mr. Mark Davis made a motion to accept the February meeting minutes. Ms. Mary Byrne moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin provided a brief overview of the cash flow forecast stating that the current balance remained at $4.2 million. Arthur then proceeded to review the P&L data pointing out the Medicaid variance YTD represented a 29% decline which had been anticipated with the loss of the COVID Medicaid multiplier as well as a slight decline in Medicaid transports. It was reported that requests for Trolley events are beginning to go back up, and that the variance in the health care was primarily the result of spec checks due to PATS had finally arrived. The overall cost of providing healthcare now that PATS has moved to Remodel health is anticipated to decrease by an anticipated $35,000. Due to the lack of new vehicles available at this time, long term maintenance costs will continue to increase as the agency must extend the life span of the current fleet, It was also pointed out that the most recent maintenance expenses will be for the installation of new more robust air conditioning systems for the two trolleys. • KY -OTD Monthly Summary Report: the Board was informed that the attached report represents required data now being sent to the Transportation Cabinet. The total combined expense for February was $265,337.52, Farebox combined revenue was$15,642.12, Federal funds expended $167,912.00, and local contract revenue was $81,783.40. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • February Fixed Route Ridership: 1,141 transports during the 12p.m., time frame followed by 1,133 during the 1p.m., time frame. The yellow route was the most utilized followed by the blue route. Year to date 114,813 rides indicating a 4.7% increase projected. It appears that post-COVID ridership is beginning to return. Jeremi Bumpus also noted that due to inclement winter weather in February, PATS did experience a brief decrease in ridership. • KACO Grant Request: applied and received a $6,000 grant to KACO to obtain two mobility devices to be utilized for driver training purposes as it applies to utilizing and conducting proper loading, securement, and unloading of such devices. • 5339B Funding: $469 million available, PATS was eligible to apply for $66,000 to potentially obtain GPS driven automated bus stop enunciators that would be installed on each fixed route bus. • Van Lease: three PATS low floor minivans are now being utilized by Fulton County Transit. The vehicles have been leased for $1 dollar per year and were acquired by Fulton to help replace vehicles that were lost due to the tornado struck Mayfield. • Solar Gate: unfortunately the west parking lot solar gate does not function as promised and is in the process of being replaced with a traditional electrically powered sliding gate much like the gate system currently utilized at the PATS main building back parking lot. • Building Awnings: the twenty plus year old canvas awnings were severely damaged recently due to the storms and high winds that came through the area last week. PATS is now in the process of obtaining quotes to purchase replacement awnings. • Riding Mower Replacement: current riding mower will not make it through another season and PATS wound up utilizing government contract purchasing to acquire a John Deere ZTR mower that should last even longer. OLD BUSINESS N/A NEWBUSINESS McCracken Count Fiscal Court funding request: PATS has formally submitted a funding request to the county in the amount totaling $50,000 KY -OTD Fiscal 24 Grant: Arthur reported that with Jeremi's assistance the Fiscal 2024 Grant has been submitted. PATS has requested $4.64 million for operating and $454,000 for capital. Review of the February Bank Reconciliation: The complete updated reviews were conducted by Vice Chair — Tommy Whittemore and Executive Director Arthur Boykin. Arthur reviewed each cash account statement ending 2/28/23. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Mr. Chip Bohle made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. 4 Next Board Meeting: April 19, 2023 at 3p.m. Adjourn — Mr. Zach Hosman motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.