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HomeMy WebLinkAbout12-14-2022Paducah Transit Authority suUL Board of Directors Meeting FEB 16 2023 Minutes December 14, 2022 CALL TO ORDER CITY CLERK The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair — Chip Cox at 3p.m. Members present were Tommy Whittemore, Mark Davis, Chip Bohle, Zach Hosman, and Bryan Career. Exec. Director — Arthur Boykin, Assistant Director Jeremi Bumpus Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance • Public Comments: N/A REVIEW OF MINUTES Following the review of the November, 2022 minutes Mr. Tommy Whittemore made a motion to accept the November meeting minutes. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin provided a brief overview of the cash flow forecast. Following the review and discussion of the statistical and financial reports the Board agreed that Mr. Boykin should explore the terms of a potential investment that would provide a better interest rate as recommended by the auditor / Kemper. Arthur will follow up with the Board during the January 2023 meeting. Arthur then explained the new format for the stats — ridership summary and the Board was very appreciative of the way it was presented. Following the report Mr. Bryan Career made a motion to approve. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • Lowertown Trolley Route Proposal: Arthur met with Lowertown representatives last week, KY -OTD considers the trolley rough changes to be minor and a public hearing will not be necessary. A Lowertown artist will prepare a hop on / hop off sign to be attached to the trolley. Following the discussion Mr. Bryan Carrier made a motion to approve the trolley route modification effective April 1, 2023. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. • Veteran's Day and Christmas Parades — it was reported that PATS participated in both parades this year. PATS will also be providing transport for the December 17th Shop with a Cop event at a 50% discount. OLD BUSINESS • Lowertown Trolley Route Proposal — covered in Managers Report • Convention Center Marque — Glen Denton has reviewed the agreement and changed the term from 40 years to 5 years Audit Report — it was reported that the audit is not complete. Arthur explained that PATS is about to expend all 100% Federal funds and that the agency will begin using excess contract revenue beginning January through June of 2023. This means that the overall operating balance will come down below the OFS threshold in this timeframe especially when the Medicaid rate goes to 1.0. NEWBUSINESS Performance Bonus / HolidaMeal — Arthur reported that each employee received a $100 dollar performance bonus and the ,luncheon meetings were held on December 14tn 2 Longevity Pay Increase — Arthur presented a revised longevity pay schedule as provided on the Board Agenda. Following Board review and discussion it was determined that this was an Executive Director decision, however, the Board was unanimous in supporting the rate increase. 3 Line Item Budget — Arthur briefly reviewed the line -item budget, noting that it is the goal to get all PATS employees up to $15.00 per hour. Note: there was some overlap of this objective reviewed during the audit report status and the necessity of applying excess contract revenue. Review of the November Bank Reconciliation: The complete updated reviews were conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Arthur reviewed each cash account statement for each month. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Mr. Chip Bohle made a motion to approve the reconciliation and credit card reviews. Mr. Bryan Carver moved to second the motion and it passed with all members voting yes. 5 Next Board Meeting: January 18, 2023 at 3p.m. At the conclusion of the meeting Mr. Chip Bohle inquired about the bus advertising/wrap program. Arthur briefly explained the program and agreed to provide additional information. Adjourn — Mr. Tommy Whittemore motioned to adjourn the meeting and Mr. Chip Bohle moved to second the motion. Meeting adjourned.