HomeMy WebLinkAbout11-17-2022Uaducah Transit Authority :DEC 15 2022
Board of Directors Meeting
Minutes November 17, 2022 CITY CLERK
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair
— Tommy Whittemore at 3:02p.m. Members present were Chip Bohle, Mark Davis, Bryan
Carver, Zach Hosman, and Patrick White. Exec. Director — Arthur Boykin, Assistant Director
Jeremi Bumpus, and Chuck Simpson - Human Resources Director / Secretary to the Board
Vice Chair — Tommy Whittemore led the Board in reciting the Pledge of Allegiance
• Public Comments: N/A
REVIEW OF MINUTES
Following the review of the October, 2022 minutes Mr. Mark Davis made a motion to accept the
October meeting minutes. Mr. Chip Bohle moved to second the motion and it passed with all
members voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
• Mr. Boykin provided a brief overview of the cash flow forecast noting that the current
balance was at $3.7 million and through November 12a`. It was also noted that presently
PATS is still able to invoice the State for CARES funding at 100%, however, at some
point that will come to an end. Mr. Boykin then directed the Board to review the P&L
and pointed out the Federal grant, 1.3 million to Greyhound for intercity funding, the
increase in revenue due the department of corrections transports, bus coupon sales
increase due to recent bulk purchase from Four Rivers, and a health insurance balance
increase due to the deposit of two reimbursement/spec checks in the prior fiscal year. It
was then reported that vehicle repairs are up by $6,700, due to supply chain issues KY -
OTD had informed PATS that the current fleet will need to remain in good repair longer
than planned. PATS has also been making some IT infrastructure and software upgrades
and the associated expenses were presented to the Board. Following the review and
discussion of the statistical and financial report, Mr. Bryan Carrier made a motion to
approve. Mr. Patrick White moved to second the motion and it passed with all members
voting yes.
MANAGER'S REPORT
Mr. Boykin informed the Board about the following transit business:
• October fixed route ridership was reported to be most utilized during the 12p.m. to 1p.m.,
timeframe. The most utilized route for October was the blue line followed by the yellow
• Workers Comp Refund: recent meeting with Peel & Holland, workers comp review
conducted, PATS has a good experience modification rate at this time and a refund from
KACo.
• Paducah Convention Center: the advertising proposal that would be posted at the PATS
Park & Ride location has been sent over to the Denton Law Firm/Glen Denton to review.
OLD BUSINESS
• Remodel Health Insurance — PATS staff actively enrolling online began November 1St.
Individual health plans with a $1,000 out of pocket, PATS will be funding HSA accounts
and the new health insurance plans will be in effect January 1, 2023.
• KPTA - Mr. Jeremi Bumpus provided a summary report to the Board noting that it was
an informative event for him. Jeremi met with representatives from FTA, and KY -OTD
as well as attending specific sessions. He again informed the Board of the potential of
PATS/region 1 being re -designated from our current 5311 (rural) status to 5307 (small
urban). If this occurs PATS will no longer directly report to Frankfort but to a Federal
(FTA) assigned regional office and this will impact resources/funding. This could go into
effect as of 2024 and he will continue to keep the Board updated.
NEWBUSINESS
1 Audit Report — not yet completed although the deadline to submit to the City was
October 31St. The city is aware due to the fact that they utilize the same auditor and
are aware of the delay.
2 Compliance Review — completed successfully, KY -OTD letter attached for Board
review.
3 Lower Town Trolley Route Proposal — letter from Lower Town Association attached
for Board review and discussion. PATS should be able to accommodate the route
modification without losing headway. Any additional expenses associated with
suggestions would require further discussion with designated Lower Town
representatives.
4 Annual EEO Policy Review: Arthur provided a brief review of the current policy and
also attached a utilization chart indicating that at this time PATS was deficient by one
caucasian female at this time. Following the review and discussion Mr. Bryan Carner
motioned to approve the EEO Policy Manual. Mr. Mark Davis moved to second the
motion and it passed with all members voting yes.
5 Review of the October Bank Reconciliation: The complete updated reviews were
conducted by Vice Chair — Tommy Whittemore and Executive Director Arthur
Boykin. Arthur reviewed each cash account statement for each month. The credit
card charges were then reviewed. The vendor summary was accidentally omitted and
will be added to the December Board meeting. Arthur then informed that there were a
few old/outstanding checks that never processed back through the health account.
With the exception of those funds the balance will be transferred out of the health
account as it will no longer be necessary as of January 2023. Following the
completion of the bank account and credit card statements review Mr. Chip Bohle
made a motion to approve the reconciliation and credit card reviews. Mr. Bryan
Carner moved to second the motion and it passed with all members voting yes.
6 Next Board Meeting: December 14th at 3p.m.
Chuck is to contact the Paducah Sun and WPSD to provide the change in meeting
date.
7 Adjourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Zach Hosman
moved to second the motion. Meeting adjourned.
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