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HomeMy WebLinkAbout10-26-2022MINUTES OF A REGULAR MEETING OF THE DEC 0 8 2022 COMMISSIONERS OF WATERWORKS I CITY CLERK A meeting of the members of the Commissioners of Waterworks was held October 26, 2022, at the Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the meeting to order at 4:59 p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Randy DeHart; Commissioners Absent — Angela Copeland, Bill Shannon, David Guess, Ex Officio (arrived at 5:01); Counsel Present — W. David Denton of Denton Law Firm; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. MINUTES Mr. Barker asked for a motion to approve the minutes of the September 28, 2022, meeting. Mr. Bohle made a motion to approve the minutes of the meeting as presented. Mr. DeHart seconded the motion, which carried unanimously by a vote of 4 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for September 2022. He stated water sales were 7.9% over budget for the month. Operating revenue was over budget by about $70,000, and operating expenses were under the budgeted amount by approximately $26,000. Net Revenue Before Capital Contributions was $118,000 over budget for the month, and $352,000 over budget for the first three months of the fiscal year. Mr. Burnett directed attention to page 3, stating donated surplus is $112,721 over budget due to reimbursements from the State for the North Friendship Road Project. On page 4, he explained the overage in Purification and Pumping Utility expenses was due power costs associated with pumping more water to meet higher demand. The Supplies & Expense - Chemicals line item was slightly over budget because poor water quality in September required additional treatment chemicals. After review and discussion, a motion was made by Mr. Clayton to approve the financial statements for September 2022. The motion was seconded by Mr. DeHart. The motion carried unanimously by a vote of 5 — 0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for September were negative. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the September Safety Report, which was distributed prior to the meeting. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant Water quality was marginal over the last month. The current raw water temperature is 61 degrees and quickly falling. While we are still operating in summer mode, we will switch to winter mode in a few weeks as raw water temperatures continue to fall. Third quarter Disinfection By -Products (DBP) compliance results were good. Results were lower at each location with one exception, and all results were well within regulatory limits. Miscellaneous • Staff evaluations will be complete by November 1. • A new lead awareness page has been added to the PW website. • The attorneys representing PW in the PFOA/PFOS litigation sent an email updating the claim's status. Settlement negotiations are beginning and PW's attorneys are cautiously optimistic. Mr. Denton added the attorneys were impressed with the quality of the information/data PW submitted for the claim. Project Reports Mr. Northington informed the board of the following: • Cairo Road Elevated Tank —The tank was raised and set atop the shaft on October 26. Raising was originally scheduled for October 24, but the weather caused a delay. The tank should be in service in January 2023. A project deduct in the amount of $27,500 was executed on October 10. The new contract amount is $4,932,500. • Otis Dinning Drive Replacement — Main installation is complete. Crews are working on tie-ins and meter settings. UNFINISHED BUSINESS 911 Committee Funding Options Mr. Petersen attended the 911 Oversight Committee Meeting on October 24. The committee is preparing to issue an RFP for communication equipment. Members briefly discussed funding for 911 and indicated charging PW customers would be the safest means of securing funds. However, one of the commissioners mentioned allowing those outside McCracken County to utilize the improved service, making it more practical to charge electric customers. No formal decision has been made. Mr. Petersen will keep the board apprised of the issue. NEW BUSINESS Bid No. 22-10-06 — Raw Water Intake Contingency Materials Mr. Northington reported a bid opening was held on October 14 to purchase materials for the Raw Water Intake Contingency Project. Bids received were as follows: COMPANY TOTAL BID AMOUNT $39 40 ISCO $62,587.31 Core & Main $64,690.21 Fortiline $67,220.00 G&C Supply $73,397.66 Mr. Northington stated Ferguson Waterworks bid materials that were outside the specifications and had several mathematical errors. Therefore, their bid was eliminated. He recommended the bid be awarded to ISCO, the second lowest bidder. Although ISCO is not well-known to board members, they specialize in HDPE pipe and fittings, which were the items bid, and are recognized throughout the industry. Mr. DeHart made a motion to accept the bid from ISCO as recommended by staff. The motion was seconded by Mr. Clayton, and the motion carried unanimously with a vote of 5 — 0. General Manager's Review Mr. Petersen stated a General Manager's Evaluation was placed in each board member's notebook. Instructions were included, as well as an addressed, stamped envelope to mail completed evaluation forms to Mr. Clayton, Chair of the Personnel Committee. Mr. Petersen also informed the board that Department Heads are included in the General Manager's evaluation process. Department Heads received evaluation forms with instructions and postage -paid envelopes to mail them to Mr. Clayton. November and December Meetings The board agreed to cancel the regular meetings scheduled for November 30 and December 28, 2022. A called meeting will be held during the week of December 5. Ms. White will poll the board to determine the date of the called meeting. Engineering Committee Meeting The Engineering Committee needs to meet review roll -forward funds. Ms. White will poll committee members to secure a date. Personnel Committee Meeting The Personnel Committee needs to meet prior the called board meeting to discuss nonunion wages. Ms. White will poll committee members via to secure a date. ADJOURNMENT There being no further business, the meeting was adjourned at 5:45 p.m. This meeting was held in compliance with KRS 61.800 et s fll Secretat Approved at a meeting of the Commissioners of Waterworks held op1the day of becc. Set` , 2022. Chair Vice Chair Commissioner Commissioner (J E %A o-� Commissioner Commissioner Commissioner