HomeMy WebLinkAbout10-19-2022Paducah Transit Authority
Board of Directors Meeting NOV 21 2022
Minutes October 19, 2022 CITY CLERK
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board
Chair — Chip Cox at 3p.m. Members present were Tommy Whittemore, Chip Bohle, Mark
Davis, and Zach Hosman. Assistant Director Jeremi Bumpus, Accountant — Samantha Sanders,
and Chuck Simpson - Human Resources Director / Secretary to the Board
Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance
• Public Comments: N/A
REVIEW OF MINUTES
Following the review of the September, 2022 minutes Mr. Chip Bohle made a motion to accept
the September meeting minutes. Mr. Tommy Whittemore moved to second the motion and it
passed with all members voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
• Mr. Bumpus provided a brief overview of the cash flow forecast noting that the current
balance was at $3.6 million and there were no anticipated deviations of upcoming
expenses/income. The Board was informed that the November cash flow chart may
reflect the anticipated costs for two replacement air conditioning systems estimated to
cost $25,000 per trolley. Following the review and discussion of the statistical and
financial report, Mr. Mark Davis made a motion to approve. Mr. Zach Hosman moved
to second the motion and it passed with all members voting yes.
MANAGER'S REPORT
Mr. Bumpus informed the Board about the following transit business:
• September fixed route ridership was reported to be most utilized during the 10a.m. to
12p., timeframe. The most utilized route for September was the blue line followed by
the red line. Total D&R ridership for September was reported to be 4,399.
• Flu -Shots were available and administered to PATS staff on September 29th.
• Christmas Performance/Recognition Review: Board approval was requested for the
annual employee performance reward. The board was reminded that PATS does not bill
the State for the employee performance reward as it would be considered an ineligible
expense. The requested amount was for $100 net per employee and would most likely be
issued by direct deposit in December. Following the review and discussion Mr. Tommy
Whittemore moved to approve the employee performance reward. Mr. Chip Bohle
moved to second the motion and it passed with all members voting yes.
• Vehicle Tablets — recent communications issue: the Board was informed that during the
recent transition in information technology (IT) support providers the vehicle tablets that
allow for live transportation/trip data exchanges have not been able to communicate with
the PATS server. It is believed that the issue has been identified and we hope to have the
tablets back on line soon.
1
OLD BUSINESS
• Remodel Health Insurance kick off meetings for PATS staff are scheduled to take place
by zoom meetings at 7:30a.m., 1:30p.m., and 5:30p.m., on Thursday October 20`h.
NEW BUSINESS
1 KPTA Conference — November 13th to 16'h: Jeremi is scheduled to attend.
2 Review of the September Bank Reconciliation: The complete updated reviews were
conducted by Board Chair — Chip Cox and Assistant Director Jeremi Bumpus. Jeremi
reviewed each cash account statement for each month. The credit card charges were
then reviewed followed by the vendor summaries. Following the completion of the
bank account, credit card, and vendor statements review Mr. Tommy Whittemore
made a motion to approve the reconciliation, credit card, and vendor reviews for each
month. Mr. Mark Davis moved to second the motion and it passed with all members
voting yes.
3 Next Board Meeting: November 17th at 3p.m.
Chuck is to contact the Paducah Sun and WPSD to provide the change in meeting
date.
4 Adjourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Chip Bohle
moved to second the motion. Meeting adjourned.
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