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HomeMy WebLinkAbout09-23-2022Paducah Transit Authority �"' "JL Board of Directors Meeting O 5 2022 Minutes September 23, 2022 CALL TO ORDER CILERK The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Bola rr, Chair — Chip Cox at 3:03p.m. Members present were Tommy Whittemore, Chip Bohle, Mark Davis, and Patrick White. Executive Director — Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance • Public Comments: N/A REVIEW OF MINUTES Following the review of the August, 2022 minutes Mr. Tommy Whittemore made a motion to accept the August meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin provided a brief overview of the cash flow forecast and then proceeded to the P&L review. It was noted that the earned the revenue contract services item, Department of Corrections was separated for reporting efficiency. Item 461 -Medicaid revenue was briefly discussed in the YTD comparison. Health insurance continues to reflect the departure from the prior self-funded plan. Fuel was the primary expense item pointed out during the review. Following the review of the statistical and financial reports, Mr. Chip Bohle made a motion to approve. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • August fixed route ridership was reported to be most utilized during the 1p to 2p., timeframe followed by the IIa.m., run. The most utilized route for August was the green line followed by the yellow line. New accounting staff member — Ms. Samantha Sanders was formally introduced to the Board and then provided a summary of the experience she brings to the position as well as observations and an overview of some of the proposed improvements to the accounting efficiency that will soon be implemented. OLD BUSINESS • N/A 1 NEWBUSINESS Remodel Health Insurance — a new proposal, individual based plans paid through the employer was presented in summary to the Board. As proposed, this approach should allow for more individual options and remove the limitations that PATS presently contends with as a small group employer. Arthur will report back to the Board as the proposed plan progresses. Annual KY -OTD Compliance Review — scheduled for November 2aa Review of the (May through August) Bank Reconciliation: The complete updated reviews were conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Arthur reviewed each cash account statements for each month. The credit card charges were then reviewed followed by the vendor summaries. Following the completion of the bank account, credit card, and vendor statements review Mr. Patrick White made a motion to approve the reconciliation, credit card, and vendor reviews for each month. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. 4 Next Board Meeting: October 19th at 3p.m. 5 Adjourn — Mr. Chip Bohle motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.